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Approved DOI IT Governance Structure

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Title: Approved DOI IT Governance Structure


1
Approved DOI IT GovernanceStructure
  • Briefing to the ITMC
  • July 21, 2005

2
DOI - ITMC approved IT Governance Structure
  • At the 7/21/05 ITMC meeting, the ITMC approved
    the following IT governance structure.
  • This new structure provides a more effective and
    efficient use of our personnel towards achieving
    common goals including
  • improved portfolio management
  • EA Development and implementation
  • strategic alignment of our IT resources
  • project-level risk management.

3
ITMC Approved IT Governance Structure Per
7/21/05 mtg
Strategic Business Alignment
Risk Management
Value Delivery
Performance Measurement
4
DOI IT Governance should strive to meet the same
objectives that are identified by private sector
companies
  • Alignment of IT with the enterprise
  • Realization of the promised benefits of IT
  • Use of IT to enable the enterprise by exploiting
    opportunities and maximizing benefits
  • Responsible use of IT resources
  • Appropriate management of IT-related risks

IT Governance Institute, Board Briefing on IT
Governance, Second Edition, 2003
5
We can summarize the DOI IT Governance objectives
into four focus areas
  • Strategic Alignment focus on aligning with the
    business and collaborative solutions.
  • Value Delivery focus on optimizing expenses and
    proving the value of IT.
  • Risk Management focus on safeguarding IT
    assets, disaster recovery, and continuity of
    operations.
  • Performance Measurement focus on tracking
    project delivery and monitoring IT services.

IT Governance Institute, Board Briefing on IT
Governance, Second Edition, 2003
6
Currently, DOI Governance (business IT) is
performed by the following teams
  • Core Modernization Blueprint Team Blueprint
    creation
  • Core Modernization Implementation Team Blueprint
    implementation
  • Architecture Review Board Technology
    Architecture Oversight and Enterprise
    Infrastructure CCB.
  • CTO Council Technology standards and TRM
  • Domain Advisory Teams Teams focused on
    technology domains
  • Interior Architecture Working Group Oversees EA
    within Bureau and Office Maintains DEAR.
  • DEAR IPT CCB for DEAR.
  • Interior Business Architecture Team Oversees
    business architecture
  • Data Advisory Committee Oversees data
    architecture
  • Investment Review Board Investment reviews
  • E-Government Team PMA e-government
  • Interior Technology Management Council IT policy
    governance
  • Management Excellence Committee DOI strategic
    leadership
  • Management Initiatives Team DOI business focused
    teams

7
DOI IT Governance Team Options for Discussion
8
The as-is DOI governance structure has too much
redundancy and complexity.
DATs
IRB
Infrastructure
Info Security
e-Gov
ITMC
CPWT
Geospatial
App Devel /Acquisition
Platform
IAWG
DEAR IPT
IBAT
DAC
CTOC
ARB
Distributed Sys Mgmt
Record Mgmt
CMBT
PRM
BRM
SRM
TRM
DRM
Data Mgmt
TAG
RMC
ITST
RADIO
DWC
9
There are several reasons to move from the
current IT governance structure to a new
governance structure.
  • The current governance structure
  • Has too many standing technology teams
  • Has too much overlap between the ARB and CTOC
  • Has redundancy in architecture coordination with
    the IAWG and the DEAR IPT
  • Lacks project level IPTs and CCBs that are part
    of the governance structure.

10
ITMC Approved IT Governance Structure Per
7/21/05 mtg.
11
ITMC Approved IT Governance Structure Per
7/21/05 mtg.
The IAWG and DEAR IPT are combined so that
architecture coordination is in one team. This
team coordinates and integrates all EA layers.
12
ITMC Approved IT Governance Structure Per
7/21/05 mtg.
The ARB no longer exists as technology issues are
coordinated through the CTOC. This team also has
reference model responsibilities (TRM).
13
ITMC Approved IT Governance Structure Per
7/21/05 mtg
The many standing domain architecture teams
(DATs) have been eliminated and replaced with
Technology Evaluation Teams (TETs) that are
created as needed.
14
ITMC Approved IT Governance Structure Per
7/21/05 mtg
Core Modernization Teams are supported by Project
IPTs and Project CCBs (as needed) that are
integrated with governance.
15
ITMC Approved IT Governance Structure Per
7/21/05 mtg
A Technology Control Board is introduced to
provide an enterprise-level CCB for
infrastructure projects and also perform risk
management functions (i.e. project
reviews/assistance).
16
ITMC Approved IT Governance Structure Per
7/21/05 mtg
Strategic Business Alignment
Risk Management
Value Delivery
Performance Measurement
17
Benefits of the new IT Governance Structure
  • ITMC Approved governance structure
  • Leveraged ad-hoc technology teams instead of
    standing teams.
  • Combines the ARB and CTOC into a single
    technology focused entity.
  • Combines the DEAR IPT and IAWG into a single team
    focused on architecture.
  • Introduces project IPTs and CCBs that are
    integrated into the governance process.
  • Introduces the Technology Control Board in order
    to provide CCB functions for infrastructure
    projects and risk management functions across DOI
    (i.e. project reviews/assistance).

18
Overview of Governance Teams
19
e-Government Team (e-Gov)
  • Purpose of Team
  • Drive business requirements including approving
    priorities for blueprints and oversight on
    blueprint efforts.
  • Define business priorities
  • Provide ongoing coordination including
    communications with bureaus ad externals
    regarding E-Government activities
  • Who is on the Team
  • Senior level managers from DOI program areas, Up
    to two Bureau CIOs (elected by the ITMC),
    Representative from the DOI Office of Planning
    and Performance Management, Representative from
    the DOI Office of Budget.
  • Items in red are proposed for addition to the
    charter.

20
Technology Control Board
  • Purpose of Team
  • No Project Left Behind
  • Provides Project Reviews/Assistance for Major IT
    Investment Projects in Red/Yellow Status.
  • CCB for Enterprise Infrastructure change
    requests.
  • A standing board that meets quarterly or more
    frequently, as needed
  • Who is on the Team
  • DOI DCIOs
  • Items in red are proposed for addition to the
    charter.

21
Chief Technology Officer Council (CTOC)
  • Purpose of Team
  • A standing board that serves the Interior CIO
    (Chief Information Officer) and ITMC (Information
    Technology Management Council) on issues related
    to technical compliance with the IEA and
    operational use of technology within DOI.
  • Responsible for maintaining Interior's TRM
  • Who is on the Team
  • DOI CTO, Bureau CTOs or equivalent representative
  • Items in red are proposed for addition to the
    charter.

22
Technology Evaluation Team (TET)
  • Purpose of Team
  • TETs are not standing bodies, but are
    commissioned by the CTOC for the duration of a
    technology review mission.
  • Evaluate the use and classification of technology
    for a specific domain
  • Update and expand the technology standards in the
    TRM for use in new system specification
  • Who is on the Team
  • Members are drawn from standing Bureau groups
    that deal with specific aspects of the technology
    in focus for the TET.
  • Items in red are proposed for addition to the
    charter.

23
Data Architecture Committee (DAC)
  • Purpose of Team
  • Engages DOI's data community to define data
    architecture layer of the IEA.
  • Performs data related tasks during the creation
    of Modernization Blueprints.
  • Serves as liaison between Department and
    Bureaus/Offices on data and information
    priorities.
  • Who is on the Team
  • The Data Steering Group is chaired by the
    Interior Data Architect and is composed of 11
    voting members consisting of one member per
    bureau/office

24
Interior Business Architecture Team - IBAT)
  • Purpose of Team
  • Oversees the development of the Interior
    Modernization Blueprints and makes
    recommendations to the e-Gov team
  • Oversees the development of methodologies,
    practices and procedures for creating the
    Interior Modernization Blueprints.
  • Maintains the DOI PRM and BRM.
  • Who is on the Team
  • One business representative from each bureau and
    major office, DOI Chief Architect, DOI Business
    Architect, DOI Data Architect, DOI E-Gov Program
    Manager, Representative from PPP, ABC Program
    Manager, Representative form the Office of
    Budget.
  • Items in red are proposed for addition to the
    charter.

25
IAWG (DEAR IPT is Folded Into this Team)
  • Purpose of Team
  • Oversees Enterprise Architecture within their
    respective Bureaus/Offices consistent with Office
    of the Secretary and OCIO EA Guidance.
  • Responsible for populating all parts of the
    BEAR/DEAR Repositories for their respective
    bureau.
  • Facilitates development of Modernization
    Blueprints for respective bureau.
  • Ensures Bureau Architecture leverages all
    Reference Models to document Bureau portfolio and
    recommend cross-cutting opportunities to DCIOs
  • Serves as Change Control Board for DEAR.
  • Oversees the SRM
  • Who is on the Team
  • Comprised of the chief/lead enterprise architects
    in the DOI bureaus and offices and the chairs
    from IBAT, DAC, and CTOC.
  • Items in red are proposed for addition to the
    charter.

26
Interior Technology Security Team (ITST)
  • Purpose of Team
  • The Information Technology Security Team (ITST)
    is charged with the mission of ensuring the
    successful implementation of Office of Management
    and Budget (OMB) Circular A-130, Appendix III.
  • Who is on the Team
  • The ITST is chaired by the Department IT Security
    Manager (DITSM) with membership comprised of
    Bureau IT Security Managers (BITSMs) and
    representatives from the Inspector Generals
    office.
  • Items in red are proposed for addition to the
    charter.

27
Capital Planning Working Team (CPWT)
  • Purpose of Team
  • Communicate the status and information needs of
    CPIC to the bureaus.
  • Review bureau and office project proposals for
    compliance with established capital planning and
    asset management policy.
  • Interact with strategic planning and enterprise
    architecture partners in bureaus and offices.
  • Who is on the Team
  • Individuals from the CPIC community.
  • Items in red are proposed for addition to the
    charter.

28
Acronyms
  • ABC Activity Based Costing
  • ACT Architecture Control Team
  • ARB Architecture Review Board
  • BEAR Bureau Enterprise Architecture Repository
  • BITSM Bureau IT Security Manager
  • BRM Business Reference Model
  • BTT Business Transformation Team
  • CIO Chief Information Officer
  • CMBT Core Modernization Blueprint Team
  • CPIC Capital Planning and Investment Control
  • CPWT Capital Planning Working Team
  • CTO Chief Technology Officer
  • CTOC CTO Council
  • DAC Data Advisory Committee
  • DAT Domain Advisory Teams
  • DCIO Deputy Chief Information Officer
  • DEAR IPT DOI Enterprise Architecture Repository
    Integrated Project Team
  • DEAR DOI Enterprise Architecture Repository
  • DITSM Department IT Security Manager
  • DRM Data Reference Model
  • DWC Department Web Council
  • E-Gov DOI e-Government Team
  • IAWG Interior Architecture Working group
  • IBAT Interior Business Architecture Team
  • IEA Interior Enterprise Architecture
  • IRB Investment Review Board
  • ITMC Interior Technology Management Council
  • ITST Interior Technology Security Team
  • MEC Management Excellence Committee
  • MIT Management Initiatives Team
  • OCIO Office of the Chief Information Officer
  • PPP Office of Planning and Performance
    Management
  • PRM Performance Reference Model
  • Radio Radio Infrastructure Team
  • RMC Records Management Council
  • SRM Service Reference Model
  • TAG Telecommunications Advisory Group
  • TRM Technology Reference Model
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