Title: Approved DOI IT Governance Structure
1Approved DOI IT GovernanceStructure
- Briefing to the ITMC
- July 21, 2005
2DOI - ITMC approved IT Governance Structure
- At the 7/21/05 ITMC meeting, the ITMC approved
the following IT governance structure. - This new structure provides a more effective and
efficient use of our personnel towards achieving
common goals including - improved portfolio management
- EA Development and implementation
- strategic alignment of our IT resources
- project-level risk management.
3ITMC Approved IT Governance Structure Per
7/21/05 mtg
Strategic Business Alignment
Risk Management
Value Delivery
Performance Measurement
4DOI IT Governance should strive to meet the same
objectives that are identified by private sector
companies
- Alignment of IT with the enterprise
- Realization of the promised benefits of IT
- Use of IT to enable the enterprise by exploiting
opportunities and maximizing benefits - Responsible use of IT resources
- Appropriate management of IT-related risks
IT Governance Institute, Board Briefing on IT
Governance, Second Edition, 2003
5We can summarize the DOI IT Governance objectives
into four focus areas
- Strategic Alignment focus on aligning with the
business and collaborative solutions. - Value Delivery focus on optimizing expenses and
proving the value of IT. - Risk Management focus on safeguarding IT
assets, disaster recovery, and continuity of
operations. - Performance Measurement focus on tracking
project delivery and monitoring IT services.
IT Governance Institute, Board Briefing on IT
Governance, Second Edition, 2003
6Currently, DOI Governance (business IT) is
performed by the following teams
- Core Modernization Blueprint Team Blueprint
creation - Core Modernization Implementation Team Blueprint
implementation - Architecture Review Board Technology
Architecture Oversight and Enterprise
Infrastructure CCB. - CTO Council Technology standards and TRM
- Domain Advisory Teams Teams focused on
technology domains - Interior Architecture Working Group Oversees EA
within Bureau and Office Maintains DEAR. - DEAR IPT CCB for DEAR.
- Interior Business Architecture Team Oversees
business architecture - Data Advisory Committee Oversees data
architecture - Investment Review Board Investment reviews
- E-Government Team PMA e-government
- Interior Technology Management Council IT policy
governance - Management Excellence Committee DOI strategic
leadership - Management Initiatives Team DOI business focused
teams
7DOI IT Governance Team Options for Discussion
8The as-is DOI governance structure has too much
redundancy and complexity.
DATs
IRB
Infrastructure
Info Security
e-Gov
ITMC
CPWT
Geospatial
App Devel /Acquisition
Platform
IAWG
DEAR IPT
IBAT
DAC
CTOC
ARB
Distributed Sys Mgmt
Record Mgmt
CMBT
PRM
BRM
SRM
TRM
DRM
Data Mgmt
TAG
RMC
ITST
RADIO
DWC
9There are several reasons to move from the
current IT governance structure to a new
governance structure.
- The current governance structure
- Has too many standing technology teams
- Has too much overlap between the ARB and CTOC
- Has redundancy in architecture coordination with
the IAWG and the DEAR IPT - Lacks project level IPTs and CCBs that are part
of the governance structure.
10ITMC Approved IT Governance Structure Per
7/21/05 mtg.
11ITMC Approved IT Governance Structure Per
7/21/05 mtg.
The IAWG and DEAR IPT are combined so that
architecture coordination is in one team. This
team coordinates and integrates all EA layers.
12ITMC Approved IT Governance Structure Per
7/21/05 mtg.
The ARB no longer exists as technology issues are
coordinated through the CTOC. This team also has
reference model responsibilities (TRM).
13ITMC Approved IT Governance Structure Per
7/21/05 mtg
The many standing domain architecture teams
(DATs) have been eliminated and replaced with
Technology Evaluation Teams (TETs) that are
created as needed.
14ITMC Approved IT Governance Structure Per
7/21/05 mtg
Core Modernization Teams are supported by Project
IPTs and Project CCBs (as needed) that are
integrated with governance.
15ITMC Approved IT Governance Structure Per
7/21/05 mtg
A Technology Control Board is introduced to
provide an enterprise-level CCB for
infrastructure projects and also perform risk
management functions (i.e. project
reviews/assistance).
16ITMC Approved IT Governance Structure Per
7/21/05 mtg
Strategic Business Alignment
Risk Management
Value Delivery
Performance Measurement
17Benefits of the new IT Governance Structure
- ITMC Approved governance structure
- Leveraged ad-hoc technology teams instead of
standing teams. - Combines the ARB and CTOC into a single
technology focused entity. - Combines the DEAR IPT and IAWG into a single team
focused on architecture. - Introduces project IPTs and CCBs that are
integrated into the governance process. - Introduces the Technology Control Board in order
to provide CCB functions for infrastructure
projects and risk management functions across DOI
(i.e. project reviews/assistance).
18Overview of Governance Teams
19e-Government Team (e-Gov)
- Purpose of Team
- Drive business requirements including approving
priorities for blueprints and oversight on
blueprint efforts. - Define business priorities
- Provide ongoing coordination including
communications with bureaus ad externals
regarding E-Government activities - Who is on the Team
- Senior level managers from DOI program areas, Up
to two Bureau CIOs (elected by the ITMC),
Representative from the DOI Office of Planning
and Performance Management, Representative from
the DOI Office of Budget. - Items in red are proposed for addition to the
charter.
20Technology Control Board
- Purpose of Team
- No Project Left Behind
- Provides Project Reviews/Assistance for Major IT
Investment Projects in Red/Yellow Status. - CCB for Enterprise Infrastructure change
requests. - A standing board that meets quarterly or more
frequently, as needed - Who is on the Team
- DOI DCIOs
- Items in red are proposed for addition to the
charter.
21Chief Technology Officer Council (CTOC)
- Purpose of Team
- A standing board that serves the Interior CIO
(Chief Information Officer) and ITMC (Information
Technology Management Council) on issues related
to technical compliance with the IEA and
operational use of technology within DOI. - Responsible for maintaining Interior's TRM
- Who is on the Team
- DOI CTO, Bureau CTOs or equivalent representative
- Items in red are proposed for addition to the
charter.
22Technology Evaluation Team (TET)
- Purpose of Team
- TETs are not standing bodies, but are
commissioned by the CTOC for the duration of a
technology review mission. - Evaluate the use and classification of technology
for a specific domain - Update and expand the technology standards in the
TRM for use in new system specification - Who is on the Team
- Members are drawn from standing Bureau groups
that deal with specific aspects of the technology
in focus for the TET. - Items in red are proposed for addition to the
charter.
23Data Architecture Committee (DAC)
- Purpose of Team
- Engages DOI's data community to define data
architecture layer of the IEA. - Performs data related tasks during the creation
of Modernization Blueprints. - Serves as liaison between Department and
Bureaus/Offices on data and information
priorities. - Who is on the Team
- The Data Steering Group is chaired by the
Interior Data Architect and is composed of 11
voting members consisting of one member per
bureau/office
24Interior Business Architecture Team - IBAT)
- Purpose of Team
- Oversees the development of the Interior
Modernization Blueprints and makes
recommendations to the e-Gov team - Oversees the development of methodologies,
practices and procedures for creating the
Interior Modernization Blueprints. - Maintains the DOI PRM and BRM.
- Who is on the Team
- One business representative from each bureau and
major office, DOI Chief Architect, DOI Business
Architect, DOI Data Architect, DOI E-Gov Program
Manager, Representative from PPP, ABC Program
Manager, Representative form the Office of
Budget. - Items in red are proposed for addition to the
charter.
25IAWG (DEAR IPT is Folded Into this Team)
- Purpose of Team
- Oversees Enterprise Architecture within their
respective Bureaus/Offices consistent with Office
of the Secretary and OCIO EA Guidance. - Responsible for populating all parts of the
BEAR/DEAR Repositories for their respective
bureau. - Facilitates development of Modernization
Blueprints for respective bureau. - Ensures Bureau Architecture leverages all
Reference Models to document Bureau portfolio and
recommend cross-cutting opportunities to DCIOs - Serves as Change Control Board for DEAR.
- Oversees the SRM
- Who is on the Team
- Comprised of the chief/lead enterprise architects
in the DOI bureaus and offices and the chairs
from IBAT, DAC, and CTOC. - Items in red are proposed for addition to the
charter.
26Interior Technology Security Team (ITST)
- Purpose of Team
- The Information Technology Security Team (ITST)
is charged with the mission of ensuring the
successful implementation of Office of Management
and Budget (OMB) Circular A-130, Appendix III. - Who is on the Team
- The ITST is chaired by the Department IT Security
Manager (DITSM) with membership comprised of
Bureau IT Security Managers (BITSMs) and
representatives from the Inspector Generals
office. - Items in red are proposed for addition to the
charter.
27Capital Planning Working Team (CPWT)
- Purpose of Team
- Communicate the status and information needs of
CPIC to the bureaus. - Review bureau and office project proposals for
compliance with established capital planning and
asset management policy. - Interact with strategic planning and enterprise
architecture partners in bureaus and offices. - Who is on the Team
- Individuals from the CPIC community.
- Items in red are proposed for addition to the
charter.
28Acronyms
- ABC Activity Based Costing
- ACT Architecture Control Team
- ARB Architecture Review Board
- BEAR Bureau Enterprise Architecture Repository
- BITSM Bureau IT Security Manager
- BRM Business Reference Model
- BTT Business Transformation Team
- CIO Chief Information Officer
- CMBT Core Modernization Blueprint Team
- CPIC Capital Planning and Investment Control
- CPWT Capital Planning Working Team
- CTO Chief Technology Officer
- CTOC CTO Council
- DAC Data Advisory Committee
- DAT Domain Advisory Teams
- DCIO Deputy Chief Information Officer
- DEAR IPT DOI Enterprise Architecture Repository
Integrated Project Team - DEAR DOI Enterprise Architecture Repository
- DITSM Department IT Security Manager
- DRM Data Reference Model
- DWC Department Web Council
- E-Gov DOI e-Government Team
- IAWG Interior Architecture Working group
- IBAT Interior Business Architecture Team
- IEA Interior Enterprise Architecture
- IRB Investment Review Board
- ITMC Interior Technology Management Council
- ITST Interior Technology Security Team
- MEC Management Excellence Committee
- MIT Management Initiatives Team
- OCIO Office of the Chief Information Officer
- PPP Office of Planning and Performance
Management - PRM Performance Reference Model
- Radio Radio Infrastructure Team
- RMC Records Management Council
- SRM Service Reference Model
- TAG Telecommunications Advisory Group
- TRM Technology Reference Model