Gegnir A National Library System

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GegnirA National Library System

• 5th Nordic Interlending Conference 3-5 Oct. 2002
  
• Sigrún Hauksdóttir
• Consortium of Icelandic Libraries

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Overview

• One National library system
• Selecting a library system
• Ownership and management
• Implementation
• Systems architecture
• ILL
• NOSP

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One National library system

• Two obsolete union catalogs
• Gegnir
• National and University Library and most of the
  other universities
• National bibliography and various union catalogs
• Fengur
• Reykjavík City Library
• Hospitals and 90 other libraries in the public
  and sector

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Mission
To select a library system for all Icelandic
libraries, including university-, public-, school
and research libraries. The guideline is to
connect all Icelandic libraries so their
databases will appear uniformed or as one
database from the users point of view.
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Goals and Objectives

• To increase proficiency in administration and
  management of the libraries
• To select the most cost effective library system
  that fulfills the requirements for the system
• To eliminate multiplications of tasks within the
  libraries both regarding to cataloging and patron
  information
• To grant all Icelanders access to individual
  library collections or all collections of
  Icelandic libraries as unity

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Union Catalogs

• Catalog that everyone catalogs into and the
  libraries retrieve relevant records
• Libraries and systems are connected by the Z39.50
  protocol
• Library catalogs are merged together and cleaned
  up afterwards, not real time
• One union catalog, one library catalog

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Demographics
Population 286.000 Libraries
350 Universities 8 Students in
universities 9.000 Elementary schools
192 Students in elementary schools
43.000 Secondary Schools 43
Students in secondary schools 20.000
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RFT and selection

• Promoting the idea
• Preparing the RFT
• Tender process
• Selection
• Comparing
• Library visits
• Vendor demostrations
• Focal groups

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The system is

• Aleph 500 from Ex Libris

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Ownership and management

• Homeless staff
• Limited company
• Landskerfi bókasafna hf.
• Ownership
• State
• Municipalities

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Implementation

• Libraries converted into the system by system.
• Gegnir will come first around Christmas
• Endless conversion problems

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Libraries by system type

• Gegnir 11
• Fengur 90
• MikroMarc 30
• Metrabók 80
• Alice or Embla 30
• Other libraries 100

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ADMs are divided by

• Type of library
• University libraries
• Research libraries
• Geographical areas
• Public libraries
• Elementary school libraries

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ADMs
Public libraries in greater Reykjavik area
Elementary schools in greater Reykjavik area
Secondary schools in greater Reykjavik area
The National and University library
Library of University of Education
Other university libraries
Govermental libraries
Eastern part of Iceland
Various special libraries
Western part of Iceland and the Vestfjords
Northern part of Iceland
Reykjanes and southern part of Iceland
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ILLs

• Traditional ILL will disappear within the system
• Electronic media will be intregrated in the
  system

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Future plans

• Complete to connect all Icelandic libraries into
  one library system
• Integrate new technology to enrich the usage and
  access of electronic material