CTE COOPERATIVE EDUCATION

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CTE COOPERATIVE EDUCATION

• A Review of the Minimum Requirements for
  Supervising Students on the Job

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PDF Versionof the Cooperative Education
Handbook 2007 revised version now available
http//www.doe.virginia.gov/VDOE/Instruction/CTE/c
o-op/Co-op-Handbk.pdf
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CTE Cooperative Education

• Cooperative education is a method of instruction
  that combines career and technical classroom
  instruction with paid employment directly related
  to the classroom instruction
• Teacher-coordinators must teach the students they
  supervise where cooperative education is
  required.
• In programs where cooperative education is
  optional, teacher coordinators may supervise
  students from other classes WITHIN a program area.

Source CTE Cooperative Education Handbook,
Revised 2007, pages 5-7http//www.doe.virginia.go
v/VDOE/Instruction/CTE/co-op/Co-op-Handbk.pdf
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Cooperative Education Brochure
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Placing Students on Jobs

• Assess students qualifications for each potential
  job
• Evaluate the job site before placing students
• Employers must agree to provide training within
  the students career choice
• Organization should exemplify high ethical
  standards
• Training site should be accessible
• Training site should provide a safe environment
• The employer must be in compliance with all labor
  laws

Source CTE Cooperative Education Handbook,
Revised 2007, pages 75 84 http//www.doe.virgini
a.gov/VDOE/Instruction/CTE/co-op/Co-op-Handbk.pdf
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Important Note

• Coordinators are not to attempt to interpret
  labor laws. They should be familiar with labor
  laws to recognize possible infractions, but
  should always contact authorities to report or to
  question
• U.S. Department of Labor
• Virginia Department of Labor and Industry,
  Division of Labor Law Administration
• See Handbook for federal and state office contact
  information

Source CTE Cooperative Education Handbook,
Revised 2007, pages 10, 67 http//www.doe.virginia
.gov/VDOE/Instruction/CTE/co-op/Co-op-Handbk.pdf
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Teacher-Coordinator Training Site Visits

• Coordinators should visit training stations once
  a month, but they must visit once a grading
  period
• Initial site visit
• Make an appointment
• Plan the purpose of the visit
• If visiting a new training station, explain the
  roles of the coordinator and training sponsor
• Tour and observe the facilities and equipment to
  be used by the student (keeping safety in mind)
• Review the training sponsors manual and/or forms

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Teacher-Coordinator Training Site Visits

• Initial Site Visit (continued)
• Review the training agreement and the training
  plan
• Discuss the overall function of the training
  station and the role of the student-trainee with
  in it
• Discuss the evaluation process with the training
  sponsor
• Set up a plan of visitation
• Subsequent Visits
• Always set an appointment with employers
• Observe and evaluate progress--should be a
  purpose of every visit
• Review the training plan to determine if
  identified tasks are being performed and make
  adjustments to the plan if they are not being
  performed

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Teacher-Coordinator Training Site Visits

• Subsequent Visits (Continued)
• Observe the student on-the-job and be aware of
  working conditions, facilities, and
  equipmentevery visit
• Add variety to visits by including some of the
  following purposes
• Acquaint the employer on related instruction the
  student is receiving at school
• Reconcile attendance between school records and
  work records
• Take administrators to meet employers
• Observation of the student-trainee in their work
  environment

Source CTE Cooperative Education Handbook,
Revised 2007, pages 9, 101-105 http//www.doe.virg
inia.gov/VDOE/Instruction/CTE/co-op/Co-op-Handbk.p
df
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Career and Technical Education Cooperative
Education Home Page
http//www.doe.virginia.gov/VDOE/Instruction/CTE/c
o-op/
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Training Agreements - Required

• A written statement of commitment from the
  student, the parent, the training station, and
  the teacher-coordinator. If locally developed,
  must include all components from state form.
• All parties must sign, and the school
  administrator also must sign
• All asterisked () items MUST be included in
  every training agreement, even if using local
  forms.
• Go to www.doe.virginia.gov/VDOE/Instruction/CTE/
  and click on Reporting and Data Collection, then
  Co-op to review the Training Agreement in detail

Source CTE Cooperative Education Handbook,
Revised 2007, pages 7, 106 http//www.doe.virginia
.gov/VDOE/Instruction/CTE/co-op/Co-op-Handbk.pdf
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Handouts Training AgreementMeets requirements
of the Work-Training Student Learner Agreement,
Virginia Department of Labor and
IndustryUpdated in 2007 to specify compliance
with non-discrimination laws
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Training Plan - Required

• A formal document that identifies classroom and
  on-the-job instruction that contributes to the
  employability and ongoing development of a
  cooperative education student. If locally
  developed, must include all components from state
  form.
• Go to www.doe.virginia.gov/VDOE/Instruction/CTE/
  and click on Reporting and Data Collection, then
  Co-op to review the Training Plan Form in detail

Source CTE Cooperative Education Handbook,
Revised 2007, pages 7, 107-109 http//www.doe.virg
inia.gov/VDOE/Instruction/CTE/co-op/Co-op-Handbk.p
df
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Training Plan - Required

• A training plan
• Is a continuous process
• Should be expanded, adjusted, and revised in
  accordance with the needs of individual students
  and employers
• Provides a record of the students progress
  throughout the training period
• The teacher-coordinator should discuss the
  purpose of the training plan with the student and
  the employerexplaining the document as the
  measure of job performance

Source CTE Cooperative Education Handbook,
Revised 2007, pages 7, 107-109 http//www.doe.virg
inia.gov/VDOE/Instruction/CTE/co-op/Co-op-Handbk.p
df
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Evaluation

• The students performance must be documented on
  the training plan.
• The coordinator is responsible for the
  documentationusually during the evaluation
  visit. An employer may complete the evaluation
  column prior to the visit but to save the
  employer time, and to help the coordinator better
  understand the evaluation, it is best if the
  employer goes through the evaluation with the
  coordinator during the visit, with the
  coordinator making the notations.

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Evaluation - continued

• A copy of the evaluation should be sent to the
  employer for verification and records retention.
  Any modifications should be noted for future
  evaluations.
• End of the school yearthe training plan should
  be filed as a record of student achievement.
  Related classroom instruction should be
  documented on a student competency record. Both
  are retained for five (5) years.

Source CTE Cooperative Education Handbook,
Revised 2007, page 109http//www.doe.virginia.gov
/VDOE/Instruction/CTE/co-op/Co-op-Handbk.pdf
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Handouts Training Plan
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Handouts Sample Training Plan
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INSTRUCTIONAL SYSTEM USING INDIVIDUALIZED
TRAINING PLANS Procedure Followed by Teacher
Coordinator Source 2002 CTE Cooperative
Education Handbook, page 91
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Wage and Hour Report
Report is due June 5 of each year Coordinators
Report must be completed through the on-line
reporting system Follow directions on CTE Web Site
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REPORTING ON CTERS SEDF (Fall) Item 17
Cooperative Education Enrollment Enter the number
of students who participate in cooperative
education on-the-job training. These students
should be reported as "co-op" by only one
teacher-coordinator for each reporting period.
Teachers who are not the coordinator for
the students should not report the students as
"co-op." Where cooperative education is an
optional method of instruction, if a coordinator
is coordinating student(s) out of another
class within the same program area (See new
guidelines, 2007 Revised Cooperative Education
Handbook, Supervision.), the coordinator counts
all the cooperative education students on one of
his/her SEDF course reports. Even if the number
of co-op students reported on a coordinators
SEDF form exceeds the class total.
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REPORTING ON CTERS SEDF (Fall) Example A
coordinator has 20 students enrolled in a
Computer Information Systems course (co-op is
optional) and reports 13 black students, 1
Hispanic student, and 6 white students. The
coordinator has 12 students using the cooperative
method of instruction in that class and also
coordinates 10 additional students from two other
Business and Information Technology
classes. Code Item 17 22 co-op students (12
10 22)
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Work-Based Learning Handbook

• Practical Guidelines on how to integrate the
  following work-based learning opportunities into
  a current CTE class
• Job Shadowing
• Mentoring
• Internship
• Service LearningPotential alternative to the
  cooperative education method of instruction
• Available through the On-Line Catalog in the
  Across the Board Publications area

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MAJOR RESOURCES FOR COORDINATORS

• Workshop for New
• Co-op Coordinators
• July 17 19, 2007
• in Richmond

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Related Websites for Cooperative Education
http//www.cteresource.org/publications/featured/c
ooperative/
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Resources on the CTE Web Site
http//www.doe.virginia.gov/VDOE/Instruction/CTE/c
o-op/
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Questions?

• Marketing Specialist
• Sharon Acuff
• 804-225-2846
• Sharon.Acuff_at_doe.virginia.gov
• CTE Cooperative Education Specialist
• Anne Rowe
• 804-225-2838
• anne.rowe_at_doe.virginia.gov