TOASTMASTERS

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TOASTMASTERS

• SOUTHERN DIVISION
• CLUB OFFICER TRAINING
• 2006-2007

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The MISSION of the Club

• The Mission of a Toastmasters Club is to provide
  a mutually supportive and positive learning
  environment in which every member has the
  opportunity to develop and practice communication
  and leadership skills, which in turn foster
  self-confidence and personal growth.

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Distinguished Club Plan

• Education Development
• 1. Achieve 2 Competent Communicator (CC) Awards
• 2. Achieve 2 more CC Awards
• 3. Achieve 1 Advanced Communicator (AC) Bronze,
  Silver or Gold
• 4. Achieve 1 more AC-Bronze, Silver or Gold

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Distinguished Club Plan

• Leadership
• 5. Achieve 1 Competent Leader (CL) or Advanced
  Leader Bronze (ALB) or Advance Leader Silver
  (ALS) or DTM
• 6. Achieve 1 more CL or ALB or ALS or DTM

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Distinguished Club Plan(Continued)

• Growth
• 7. Add 4 new members
• 8. Add 4 more new members

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Distinguished Club Plan(Continued)

• Administration
• 9. Minimum 4 officers trained twice
• 10. One dues renewal report and one officer
  report in on time.

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Distinguished Club Status

• Distinguished Club Achieve any 5 of the above
  points.
• Select Distinguished Achieve any 7 of the above
  points.
• Presidents Distinguished Achieve any 9 of the
  above points.

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Distinguished Club Status

• MUST HAVE AT LEAST 20 MEMBERS OR NET GAIN OF 5
  NEW MEMBERS

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Characteristics Of A Healthy Club

• Healthy Clubs provide the maximum opportunity for
  each member to develop his or her communication
  leadership skills.
• Club officers attend Club officer training
  provided by the District
• Club officers fulfill their roles
  responsibilities
• Meetings are well planned, have good attendance,
  start on time, end on time, are varied fun
• New members are inducted during a formal
  ceremony

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Characteristics Of A Healthy Club(Continued)

• New members receive an orientation to the
  Toastmasters program, focusing on what the new
  member wants to achieve
• Members are involved in every aspect of the Club
• Speeches from the Communication Leadership
  Manuals are encouraged
• Guests are made to feel welcome
• Guests are given information about the benefits
  of Toastmasters are asked to join

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Characteristics Of A Healthy Club(Continued)

• Member accomplishments are recognized
• Club Newsletter is regularly produced
  distributed to members, guests, prospective
  members.

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DISTINGUISHED CLUB PROGRAM

• QUESTION ANSWER

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CLUB OFFICER ROLES RESPONSIBILITIES
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Club Officer Roles Responsibilities

• Club success depends upon having Club officers
  who fulfill their responsibilities as leaders.
• When Club officers are well trained performing
  their duties, members reap the benefits of a
  healthy Club environment.
• Detailed descriptions of Club officer roles
  responsibilities can be found in the Club Officer
  Manuals (Catalog Nos. 1310A-1310G).
• Following is a brief description of each Club
  officer position.

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President

• Serves as Clubs Chief Executive Officer,
  responsible for general supervision operation
  of the Club.
• Presides at Club meetings.
• Directs Club in way which meets educational
  growth Leadership needs of members.
• In cooperation with Executive team, establishes
  long-term short-term plans for Club growth.

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Immediate Past President

• Chairs the Nominating Committee.
• Helps with the Distinguished Club Program.
• Promotes the clubs efforts to become a
  Distinguished Club.
• Provides guidance serves as a resource to club
  officers members.

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V.P. Education

• Plans dynamic club meetings.
• Promotes the Toastmasters educational program to
  Club members.
• Orients new members to the Toastmasters program
  to the Club.
• Ensures all members understand the importance of
  excellent evaluations know how to evaluate.
• Arranges Speech craft other Success or
  Leadership Programs to be conducted inside
  outside the Club.
• Arranges for the Club to conduct Youth Leadership
  Programs.

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V.P. Education(Continued)

• Encourages members to participate in other
  Toastmasters activities programs.
• Administers speech contest.
• Chairs the Education Committee.
• Attends participates in Executive Committee
  meetings.
• Presides in the absence of the President.
• Attends votes at Area District Council
  meetings.
• Votes at Regional International business
  meetings.

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V.P. Membership

• Plans, organizes, implements a continuous
  marketing effort which ensures that the Club
  maintains or exceeds a charter membership level
  of 20 members.
• Works with groups inside outside of
  Toastmasters to promote Club membership
  membership retention.
• Maintains accurate membership roster attendance
  records.
• Prepares the Semi-annual Membership Report.
• Chairs the Membership Committee.
• Attends participates in Executive Committee
  meetings.

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V.P. Public Relations

• Develops, implements administers a public
  relations program that maintains a positive image
  of Toastmasters.
• Responsible for internal external public
  relations for the Club such as preparing
  distributing news releases regarding Club
  activities events representing Club with the
  media.
• Produces a Club newsletter.
• Chairs the Public Relations Committee.
• Attends participates in Executive Committee
  meetings.

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Secretary

• Maintains an accurate membership roster.
• Records reads meeting minutes.
• Assists with Semi-annual Membership Report.
• Reports new Officers to World Headquarters.
• Prepares mails orders for Toastmaster supplies.
• Keeps the Club Constitution Bylaws.
• Maintains general Club correspondence.
• Attends participates in Executive Committee
  meetings.

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Treasurer

• Prepares an annual budget for the Club.
• Provides the bank with a new signature card.
• Notifies each club member in writing of dues
  payable.
• Collects payable dues.
• Issues checks to World Headquarters for
  semi-annual membership dues/new member fees.

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Treasurer (Continued)

• Pays all bills promptly.
• Keeps complete accurate records of all
  financial transactions.
• Presents a verbal written financial report
  monthly.
• Submits Club accounts for audit.
• Attends participates in Executive Committee
  meetings.

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Sergeant At Arms

• Arranges room equipment for each meeting.
• Greets all guests members at each meeting.
• Arranges for food service at meal meetings.
• Collects ballots tallies votes for awards.
• Maintains all club equipment materials.
• Chairs the Social Recreation Committee.
• Attends participates in Executive Committee
  meetings.

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Club Officer Training

• QUESTION ANSWER SESSION