Discipline, Crime and Violence Reporting

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Discipline, Crime and Violence Reporting

• Consistency Throughout

ORIENTATION WORKSHOP Series 2B, 2007-2008
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Creating an Ongoing Process

• Evaluate
• Edit
• Maintain
• Perception
• Report

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What is involved in the process?

• Developing a Reporting Process
• Being Consistent
• Having Back-up Hard Copy
• Evaluating Data Every Month or 9 Weeks

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What is involved in the process?

• Editing and Updating Data Monthly or Every 9
  Weeks
• Having a Defined Process for Entering Data for
  All Modified or Reviewed Cases
• One Individual Designated for Follow-up Data

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Two Methods for Submission

• Tab-Delimited File
• Web Application

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Tab-Delimited Text File Method

• Tab-delimited Text File Format
• Evaluated for Accuracy
• Filter Each Field
• Submit Through the Single Sign-on for Web
  Submission (SSWS)
• Must Receive Successful Status

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Data Elements

• Data Fields Filled With Data
• Incident Numbers to Be Assigned When the Incident
  Takes Place
• Division Data Base Systems Should Match VDOE
  Fields

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Edit Checks

• Edit Checks Have Three Levels
• Internal edits
• Edits generated by the Complete Data Entry form.
• Alerts

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Edit Checks

• Most Common Errors Found in the Edit Checks.
• Victim count an error will occur if one of the
  offense codes requiring a victim count has none.
• Victim count an error will occur if one of the
  offense codes that does not require a victim
  count, has a victim count.

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Edit Checks

• Most Common Errors Found In Edit Checks
• Fights FA2 code must have at least two students
  per incident
• Double offense code entries
• Invalid final discipline (Special Education)
• Felony offenses not reported to law enforcement
  will receive a fatal error

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Modifications and Updates for 2007-2008
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Areas of Discussion

• Submission Due Dates
• Modifications of Offense Code Reference Table
• New Required Offense Codes
• Deleted Offense Codes
• Special Education Updates

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Submission Due Dates

• All DCV data will end with the regular school
  year.
• Regional centers must submit their data to the
  Virginia Department of Education (VDOE) by June
  30, 2008.
• School divisions must submit all data to VDOE by
  July 31, 2008.
• The 2006-2007 summer school data will be reported
  on the 2007-2008 school year DCV report.

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New Offense Codes 2007-2008
Definition Intentionally making a false report of
potential harm . The act that intentionally
disrupts the orderly conduct of a
school. Repeatedly annoying or attacking a
student or a group of students or other personnel
which creates an intimidating or hostile
educational or work environment. Improper
physical contact against a staff that is
offensive, undesirable and/or unwanted as
determined by the victim.

• Offense Term
• Setting Off False Fire Alarm
• Disruptive Demonstrations
• Harassment
• Sexual Offense
• Offensive Touching
• Against Staff Member

• Offense Codes
• BO4
• D3C
• HR1
• SX1
• SX1

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New Offense Codes (Continued)

• Offense Term
• Sexual Offense Offensive Touching Against Student
• Possession of Ammunition

• Offense Codes
• SX2
• W1P

Definition Improper physical contact against a
student that is offensive, undesirable, and/or
unwanted as determined by the victim. Possession
of any type of ammunition.
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Offense Codes That Have Been Deleted

• Reporting Offense
• DC1
• FA1

Definition The offense code has been deleted as a
single required code. It has become a code
required only if suspension or expulsion is the
sanction. Mutual participation in a fight
involving physical violence where there is
serious injury requiring medical attention. This
has become a battery (BA4).

• Offense Term
• Disorderly Conduct
• Fighting with Serious Injury

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Special Education

• There are no new regulations for Special
  Education DCV data.
• A Reminder that In-school Suspension is being
  collected as stated in SUPTs MEMO NO. 52,
  December, 21, 2006.
• Page 7 of the Comprehensive User Guide redefines
  special education sanctions.

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Safe Schools Information Resource (SSIR)

• A new Web Site has been developed that allows
  access to DCV data
• The Web site is better known as the Safe Schools
  Information Resource (SSIR)
• The Web Site provides the following
• Data at the state, division, and school level
• A valuable tool for school safety and prevention
  program planning

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Report to Law Enforcement

• Sample Law Enforcement FormUnder Construction
  for 2007-2008
• Law Enforcement Division Count will be on the DCV
  Verification Form, 2007-2008

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Series III

• Series III contains scenarios that may be used as
  a workbook. There is no narration with Series
  III.
• Downloading the Comprehensive User Guide from the
  Web would help with these scenarios.
• Series III and the Comprehensive User Guide may
  be found at the following Web site
• http//www.pen.k12.va.us/VDOE/Publications/Discipl
  ine/datacoll/2007-2008/user-guide.pdf

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Contact Information

• Joyce Martin
• E-mail joyce.martin_at_doe.virginia.gov
• Phone [phone]
• Mona Mallory
• E-mail mona.mallory_at_doe.virginia.gov
• Phone [phone]