eAuction

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e-Auction 10 Desktop Outsource UpdateWest
Midland RIEPLodge Rooms Austin Court Friday
23rd January 2009
Version 3_FINAL
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What is going on?

• The OGC Markets Collaborative Procurement IT
  hardware team are currently active in 5 main
  areas
• IT hardware e-Auction 10 Currently around 25
  Stakeholders with start value over 15m this is
  expected to rise upon clarification of the
  lotting structure.
• The DWP/OGCbs OJEU for Desktop Services. DWP and
  OGCbs collaborating on having an outsource deal
  that any public sector body can use. This
  enabling the public sector body to avoid costly
  OJEU procedures and take advantage of the work
  done by OGCbs and DWP in reducing cost and
  sharing best practice. Forum taking place 12th
  February in London with interested stakeholders.
• Central figure in the Information Assurance
  discussions across government.
• Active in all sustainability and power savings
  projects delivering Green Money
• Continual advice and best practice sharing across
  the IT community

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March 2009 is a great time for an eAuction
The pound is still low against the dollar

• The IT hardware market is swinging in favour of
  the buyer
• In the Autumn of 2008 prices were rising. This
  was due to rising commodity prices, and the
  falling value of the pound against the dollar
• But through the winter the world of IT hardware
  sales has changed dramatically.
• By March 2009 we expect that the main
  manufacturers will have seen a significant fall
  in sales to the Private Sector, especially
  banking.
• The Public Sector will be the only area with
  serious money to spend
• Late March is also an advantageous point in the
  major vendors accounting cycles

1 buys.
But falling commodity prices mean lower costs for
vendors
Brent crude price
and hardware sales have dropped sharply
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We are already in a great position

• We have a cast of 1,000s
• A great deal of pre work has already been done to
  get us to where we are today
• No costs to you for participation
• Key groups collaborating
• Growing trust
• Sharing best practice
• Best-in-class experience
• Senior management support
• Draft project plan
• Draft ITT
• Draft specifications
• Focus on the market and the economic impact of
  the global downturn
• Massive support to drive an outstanding IT
  Hardware Procurement

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Drivers of success

• To enable you to reach the right result we need
• Flexibility sensible specifications, common
  sense over how we evaluate, no fixation on the
  badge IT Hardware is a commodity
• Cooperation of the highest calibre between
  Sourcing and IT managers and each other. North,
  South, East and West we are all buying the same
  thing even though we speak in different accents
• Timeliness we have a plan to stick to. It is
  your plan therefore you will need to complete
  certain tasks by key dates
• Professionalism we ask that you do not leak any
  details to the suppliers involved in e-Auction
  10 as this will seriously undermine our aims.
• Ownership this is your procurement, so you will
  need to be seen by the suppliers as the owner.

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The record of the eAuction programme speaks for
itself

• Nine IT Hardware e-Auctions Completed
• 90 Individual Stakeholders Involved
• Cascading down to over 450 seperate entities
• 92.72m auctioned
• 33.25m saved 35.8
• Participants from all across Public Sector
• Police, Local Authorities, Health, Central
  Government, Education, Charities
• Quality Never Compromised

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eAuction process overview
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The eAuction will take place on 31 March
Please refer to your copy of the project plan

• Key milestones
• 28 Jan Issue ITT
• 18 Feb Tender responses
• 11 Mar Evaluation complete
• 17 Mar eAuction parameters set
• 31 Mar Live eAuction
• 1 May (latest) Formalise agreements

• Other important points to note
• Final confirmation of participation, and volume
  forecasts, are due by 23 January
• ITTs and tenders will be transmitted, recorded,
  and evaluated online
• Evaluation will take place between 19 February
  and 10 March. Please set aside time for this work
  and notify technical and commercial stakeholders
• Bidder presentations, where (by exception) they
  may bring product samples, are scheduled for 5
  March. Participants should plan to attend (the
  date for this session is to be confirmed)
• We should consider an all hands meeting W/C2
  March or 9 March to air views / consolidate our
  position on items such as the lotting strategy
• The eAuction date is 31 March. Once confirmed, we
  cannot postpone the eAuction
• We recommend that you invite key stakeholders to
  watch the eAuction a key win for procurement

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Collaborative Desktop Project
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OGCbs, OGC DWP In Collaboration
Why You Should Consider the forthcoming Desktop
Services Framework as your Route to Procuring
Desktop Services This is a groundbreaking
forward looking procurement that recognises
the complexity and understands the skills
required to deliver a desktop solutions contract
fit for purpose in the 21st Century.
Benefits

• Framework will have Core and Non-Core
  components
• Legally compliant process
• Reduced procurement cycle time and no OJEU costs
  to consider
• Significant cashable savings and productivity
  benefits
• Collaborative process that aggregated PS volumes
  with the large DWP IT estate
• Contracting with the very latest information
  assurance standards
• Recognises latest sustainability targets The
  Governments Green IT Agenda
• Competent fully managed service with stringent
  supplier management processes
• Facilitating standardisation across the Public
  Sector Estate
• Collaborative workshop planned for 12th February
  2009, in London
• What next? Contact chris.chettle_at_ogc.gsi.gov.uk

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Thank You for Listening