Welcome to e-Grants

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Welcome to e-Grants

• For Flood Mitigation Assistance (FMA) and
  Pre-Disaster Mitigation (PDM) Grants

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AgendaExternal Module

• Introduction
• Registration
• Subgrant Applicant Menu
• The Application
• Grant Applicant Menu
• Application options
• Revisions
• Other options
• Questions

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The History Behind e-Grants

• Mandated by PL 106-107 (e-Government Initiative)
• Public Law 106-107, passed on November 20, 1999,
  requires that all government agencies both
  streamline grant application processes and
  provide for the means to electronically create,
  review, and submit a grant application via the
  Internet.
• Will be used to review FMA and PDM Grants
• External and Internal Components

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More History Behind e-Grants

• All-in-one web-based application
• Multiple iterations
• FMA and PDM in April 2003
• PDM-C in July 2003
• HMGP to follow
• Developed by REI Systems, Inc. and the Anteon
  Corporation

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External and Internal Components

• External is for Subgrant and Grant Applicants
• Internal is for FEMA
• External and Internal roles do not mix

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Connecting to e-Grants

• Production links
• External https//portal.fema.gov
• What you need to connect
• External An internet service provider and the
  Internet
• Internal An internet service provider, the
  Internet, and access to FEMAs Intranet

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But what do you do once you get there?
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Registration

• Mitigation vs. Fire Grants
• New User link
• Information is user-specific
• Username and Password
• Contact Information
• Enter Factual and Complete data
• Be sure to enter your correct, current
  e-mail address

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But who decides what I can do in the system?
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Registration (contd.)

• Grant Applicants approve/revoke Subgrant
  Applicants, FEMA approves/revokes Grant
  Applicants
• Registration status
• Updating registration information
• Forget your sign-in information?
• Use Forgot Pwd?
• Accessed by and sent to your e-mail address

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The Subgrant Menu

• Login using your created Username and Password
• Your Homepage
• Options
• Print Blank Applications
• Create New Application
• Update/Complete Un-submitted Application(s)
• Revise/Amend Submitted Application(s)

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Creating a New Application

• Depends on your Registration Roles
• Initial Data Entry Required
• Application Title
• Application Type
• Project Application
• Planning Application
• Technical Assistance Application
• Save and Continue

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Subgrant Application Options

• Start a New Application
• Copying an Existing Application

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Data Entry in the ApplicationBefore You Get
Started

• Most Important Aspects
• PAY ATTENTION TO DETAIL!
• BE COMPLETE AND THOROUGH!
• Required Fields Denoted with a
• Application Completeness Status
• Varies by Application Type

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The Application Process

• Application Status
• Applicant Information
• Contact Information
• Community Information
• Mitigation Plan Information
• Mitigation Activity Info
• Hazard Information
• Scope of Work
• Properties
• Decision Making Process

• Cost Estimate
• Match Sources
• Cost Effectiveness Info
• Environmental Information
• Maintenance Schedule
• Evaluation Information
• Comments Attachments
• Assurances Certifications
• Review Submit Application

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Application Status
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Mitigation Plan Information

• Linked to the Plans Repository
• Federal mandates
• After November 1, 2003 Local plan required for
  local projects for PDM
• After November 1, 2004 State plan local plan
  required for State local projects for PDM
  Stafford Act non-emergency assistance, including
  HMGP PA
• FMA Flood Mitigation Plan required for projects
• Captures any Planning efforts
• But what if my plan is not in the Plans
  Repository?

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Mitigation Activity Information

• Varies by Application Type
• Type of Activity--Very Important!
• Project Title copies from initial Applicant Info
• Construction, anyone?
• REMINDER For PDM-C, submit separate applications
  for multiple, non-related activities

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Scope of Work

• Questions vary by Application Type
• Examples
• Describe the project please explain how the
  project solves the problem?
• What are the goals and objectives of this
  activity?
• Briefly describe how you plan to implement this
  activity
• Work Schedule
• Remember to Save, not Save and
  Continue (See next page for clarification)

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Notice that Scope of Work has two parts
You cannot add a Task until you click the Save
button
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Properties

• Not for all Project Types
• Enter this data only once
• Can select entered properties in subsequent
  projects
• Some of the necessary entries include
• Owner and Co-Owner Address Data
• NFIP and FIRM Information
• Repetitive Loss statistics, if any
• Property Action
• Benefit-Cost Analysis values

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Cost Estimate/Match Sources

• Cost Estimate used to determine Match Sources
• Should enter detailed line items for Costs
• Budget Object Class
• 75/25 vs. 90/10
• What about 12.5 for In-Kind Services?
• Grantee can complete

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Cost Effectiveness

• Critical part of the application (PDM-C!)
• Should be as detailed as possible
• Attach the electronic BCA
• Include methodology and assumptions used in the
  analysis
• Must be a Cost-Effective project
• Exemptions

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Environmental Documentation

• National Historic Preservation Act-Historic
  Structures
• National Historic Preservation Act-Archeological
  Resources
• Endangered Species Act and Fish and Wildlife
  Conservation Act
• Clean Water Act, Rivers and Harbors Act, E.O.
  11990 (Protection of Wetlands)
• Executive Order 11988 (Floodplain Management)
• Coastal Zone Management Act
• Farmland Protection Policy Act
• Hazardous and Toxic Materials
• Executive Order 12989-Environmental Justice for
  Low-Income and Minority Populations
• Other Environmental Laws or Issues

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Evaluation Information

• Questions vary by Application Type
• All questions require response
• Grantee can complete the following
• Does the State/Tribe in which your community is
  located have a current FEMA-approved mitigation
  plan?
• Describe how this mitigation activity will
  incorporate State, Tribal, private, or local
  community involvement to enhance its outcome
  through partnership.
• Benefit Cost Analysis information for the
  project.
• Describe how this mitigation activity supports
  National Priorities, complies with Federal laws
  and Executive Orders, and is complementary to
  other Federal programs.

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Notice that Evaluation Information section has 4
parts.
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My State requires more information than this,
what should I do?
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Comments and Attachments

• Cumulative for the Application
• Can be edited or deleted
• Viewable by Grant Applicant and FEMA when
  submitted
• AndShould be used as a way to capture additional
  information required by your State or Tribe

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Review and Submit

• The Application must be 100 Complete
• Signing the Application
• Your e-Grants password
• Check the block
• Print or Return to your Homepage

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Reviewing Application Status
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Grant Applicant Home Page

• Administration
• Print Blank Applications
• Subgrant Applications
• Paper Applications
• Review Submitted/Unsubmitted Applications
• Grant Applicant Acting as a Subgrant Applicant
• Grant Applications

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Administration

• Overview
• Preferences
• Subgrant Pre-Applications
• SF-424 viewable by Subgrant Applicants
• Enable Assurances and Certifications
• Enable External e-mail
• User Registrations

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Subgrant Applications

• Paper Subgrant Applications
• Enter Paper Applications
• Work on Un-submitted Paper Applications
• Work on Submitted Paper Applications
• Review Subgrant Applications
• Review Submitted Subgrant Applications
• Review Un-submitted Subgrant Applications

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Reviewing Subgrant Applications

• Viewing Applications
• Checking Out Applications
• The actual review
• Checking In Applications
• Application Review Status

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Acting as a Subgrant Applicant

• Three options
• Create New Application
• Update/Complete Un-submitted Application(s)
• Revise/Amend Submitted Application(s)
• Three application types
• Project Application
• Planning Application
• Technical Assistance/Management Costs Application

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Grant Applications

• Create New Grant Applications
• Work on Un-submitted Grant Applications
• Work on Submitted Grant Applications
• Review Status
• Review Award Package

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Types of Grant Applications

• FMA Project Application
• FMA Planning Application
• FMA Technical Assistance Application
• PDM Application
• PDM Competitive Grant Application

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Creating a Grant Application

• Applicant Information
• Contact Information
• Subgrant Applications
• Schedule
• Budget
• Properties
• Comments and Attachments
• Assurance and Certifications

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Application Status
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Adding Subgrant Applications

• Must be submitted by the Subgrant Applicant
• Varies by Application Type
• Reviewing Subgrant Applications
• Checking Applications In/Out
• Completing Subgrant Applications
• Can Select only if Completed and Approved

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Revisions

• Denoted by Revision Requested status
• Revise/Amend Submitted Application(s)
• Grant Applicants return Subgrant Applications
• FEMA must return grant packages for revision
• Revised Applications must be Reviewed
• Resubmit once updated and approved

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More on Revisions

• Overview section shows all requests
• Subgrant Revision Requests
• Allows Grant Applicant to update and resubmit
  application
• OrRelease the application back to the Subgrant
  Applicant for revision
• Revised by sections
• Revision Deadlines
• Must sign revisions to resubmit

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Checking Review Status

• Denoted by Review Status when application review
  is in progress
• View progress of FEMAs review

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Other Options

• Printing in e-Grants
• Saving Your Work
• Exporting ApplicationsNot Yet
• E-Grant Reports
• But can I share my applications?

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Sharing Applications

• Subgrant Applicants Grant Applicants
• Authorize/Revoke Access
• Click View Details
• Use the buttons
• Shared by User
• Search by Name, e-mail, or Agency
• Shared for a defined period of time

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Updating Shared User Access
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Any Questions?