Mandated by State Statute

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Mandated by State Statute
1012.34
Assessment procedures and criteria for
instructional and school administrators must be
primarily based on the performance of students
assigned to their classrooms or schools, as
appropriate.
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The Assessment

• Must be conducted for each employee yearly
• Must be based on educational principles and
  contemporary research in effective educational
  practices
• The assessment must use data and indicators of
  improvement in student performance assessed
  annually as specified in statute 1008.22
• Student performance must be measured by state
  assessments required under statute 1008.22 and by
  local assessments for subjects and grade levels
  not measured by the state assessment program

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The Assessment Criteria Must Include

• Performance of students
• Ability to maintain appropriate discipline
• Knowledge of subject matter (special provisions
  should be followed for evaluating teachers who
  are assigned to teach out-of-field)
• Ability to plan and deliver instruction including
  implementation of the middle grades (6,7,and 8)
  Rigorous Reading Requirement pursuant to state
  statute 1003.415 when applicable, and the use of
  technology in the classroom

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• Ability to evaluate instructional needs
• Ability to establish and maintain a positive
  collaborative relationship with students
  families to increase student achievement
• Other professional competencies,
  responsibilities, and requirements as established
  by rules of the state board of education and
  policies of the district school board

Remember All personnel must be fully informed
of the criteria and procedures associated with
the assessment process BEFORE the assessment
takes place!
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TWO VCTAS EVALUATON CYCLES
COMPREHENSIVE
AND
REVIEW
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COMPREHENSIVE CYCLE
Beginning Teachers Annual Contract Teachers Years
1,2,3 Tenured Teachers Every Four (4) Years
ROTATING SCHEDULE DATE OF BIRTH 2006 - 2007
APRIL, MAY, JUNE
Tenured Teachers Placed Out of Rotation by
Principal
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COMPREHENSIVE CYCLE
PHASE I - Must be completed by November 27,
2006

• Pre-Observation Conference
• Scheduled Observation
• Post Observation Conference
• Development of Success Plan
• (If Needed)
• Unscheduled Observations
• (Optional)

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Timeline Exceptions
Phase I may be extended when teachers are
employed or transferred after the 30th day of
Phase I.
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COMPREHENSIVE CYCLE
PHASE II
COMPLETE BY FEBRUARY 2ND
Unscheduled Observation Post-Observation
Conference Development and/or Review of
Success Plan Review of Instructional
Support Performance
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Phase III

• Professional Performance
• Summative
• Evaluation Conference
• Success Plan for any Is or
  Us on the Summative

Must be completed by April 30th!
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ALL OTHER TENURED TEACHERS
REVIEW CYCLE
COMPLETE THE FOLLOWING

• Unscheduled Observation
• Review of Instructional
• Support Performance
• Conference Form
• Development of a Success
• Plan (if needed)
• Conference and Summative
• completed by April 30th!

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REVIEW CYCLE Must Be Completed by April 30 and
Submitted to the Teacher Assessment Department by
Friday, May 4, 2007
Participant(s) must
Be tenured teacher(s) not identified through
previous evaluations or identified observations
of relevant data and/or classroom observations
to benefit from a comprehensive
evaluation. OR Not have been transferred to a
new assignment (change in subject or level) and
determined by the principal as needing the
comprehensive cycle.
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REMEMBER Evaluators Responsibilities

• Comprehensive Cycle
• Phase I - within 80 working days (November 27,
  2006) must schedule annual contract teachers and
  tenured teachers whose birthdates fall within
  April, May, or June for the first classroom
  observation
• Phase II within 121 working days (February 2nd,
  2007)
• Phase III - Complete summatives by April 30 and
  submit to the teacher assessment division by May
  4, 2007.
• Review Cycle
• Unscheduled observation, instructional support
  performance conference, development of success
  plan (if needed), completion of summative with
  conference prior to April 30, 2006 - submit to
  the teacher assessment division by May 4, 2007.

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• Look For Success

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SUCCESS PLAN
If a teacher fails to meet expectation on the
Formative, Instructional Support Performance
Conference Form, or summative, a success plan
must be written.
Remember to take into account whether the teacher
is assigned to an out-of-field position.
Teachers should be offered staff development
opportunities, curriculum resources, and other
available assistance and support.
Always provide the teacher with the opportunity
to give input on the plan under activities,
resources for assistance and/or timelines!!
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ONLY ADDRESS THREE (3) AREAS PER PLAN
If the areas have different dates assigned in
Section G - remember to sign off and date each
one in Section H Both the administrator and
teacher sign date the plan when implemented and
when an area meets expectation!!!
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• If a success plan is written, observations,
  conferences and coaching sessions should be
  conducted throughout the comprehensive or review
  cycle until improvement is achieved
• If improvement is not achieved by April 30, the
  summative should reflect the areas noted on the
  success plan and be addressed on a new success
  plan
• Re-appointed annual contract teachers and tenured
  teachers who do not successfully complete the
  requirements on a success plan by the end of the
  school year may be continued on that plan for the
  following school year

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• Please note -

• If a success plan is written, observations,
  conferences and coaching sessions should be
  conducted until improvement is achieved
• If improvement is not achieved by April 30, the
  Summative should reflect the areas noted on the
  success plan and be addressed on a new success
  plan

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• Review all success plans prior to May 25, 2007
• Teachers who do not successfully complete the
  requirements on a success plan by the end of the
  year and are not annual contract teachers, can be
  continued on a success plan for the following
  school year. Please conference with the teacher
  and make any adjustments necessary

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• Annual contract teachers should not have a
  success plan that continues into the following
  school year unless you plan on re-appointing
  them!!!
• When a teacher does not successfully complete the
  success plan, indicate that additional assistance
  is required and contact the appropriate
  administrative
• support personnel for assistance

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• PROBLEMS AFTER APRIL 30th........

• When performance problems arise after the
  summative has been completed
• DO NOT
• Complete another summative
• DO
• Complete as many formatives and instructional
  support conference forms as necessary - address
  the findings on a success plan

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• Beginning, Terminated,
• Leave of Absence
• and
• Late Hire
• Teachers

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Teachers with less than one year verified
experience are required to have a VCTAS summative
completed by April 30th All evaluation data
collected through the teacher induction program
and any VCTAS observations may be used to
complete the summative
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• MODIFIED BEGINNING TEACHERS

• Teachers new to Volusia County with more than one
  full year of documented verified experience must
  complete the modified Teacher Induction Program
  and be placed in the Comprehensive cycle upon
  completion of the modified program
• ALL VCTAS REQUIREMENTS MUST BE FULFILLED
• Pre-observation form
• Two formatives
• One instructional support
• conference form
• Summative

PLEASE NOTE ALL REQUIREMENTS OF THE TIP
PROGRAM MUST ALSO BE COMPLETED!!
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• Late Hires...

HIRED After Feb. 2nd

• Teachers who are hired after February 2nd, should
  have a
• Pre-observation form
• Formative, and
• Summative completed

• The signed Summative should be completed with a
  notation that the evaluation of this teacher is
  based on ___ days of instruction

COMPLETE SUMMATIVE BY APRIL 30th AND SUBMIT TO
THE TEACHER ASSESSMENT DEPARTMENT
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TEACHERS HIRED AFTER APRIL 30th

• COMPLETE
• 1 Pre-Observation Conference
• 1 Observation
• 1 Formative
• 1 Instructional Support Performance Conference
• form
• A second conference within 10 working days!!

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TEACHERS ON LEAVE AND TERMINATED TEACHERS
ADMINISTRATORS who have teachers leaving the
system prior to the completion of Phase I must
write an official letter on School letterhead
explaining the circumstances of why a yearly
evaluation cannot be conducted. Include the
reason for exit and last teaching day Do not
send e-mails or multiple names on one letter!
(Samples are in your handbook) (Pages Appendix
D-3, 4, and 5)
THESE LETTERS ARE SENT TO THE TEACHER ASSESSMENT
DIVISION FOR PLACEMENT IN THE TEACHERS FILE
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• TERMINATED TEACHERS
• OR
• TEACHERS ON LEAVE

(Professional, Sick, Military, etc.)

• Teachers employed through the 121st working day
  are required to complete Phase I and Phase II,
• Have all forms completed and signed, AND
• Have a completed and signed summative on file
  with their administrator before their final date
  of employment.

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• If the summative is not completed and signed
  before the teacher leaves, please complete and
  send two (2) copies of the summative along with a
  self-addressed, stamped envelope, by certified
  mail to the teacher.
• Send the signed returned copy or the school copy
  with the signed acceptance receipt to the Teacher
  Assessment Department.

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• Reminders

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Obtain signatures.... including your
own! Include all dates of visitations
conferences Initial and date any changes made on
forms
USE M I OR U ON THE SUMMATIVE!! NO
? MARKS!!!!
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ALL TEACHERS ON ANNUAL CONTRACT ARE IN THE
COMPREHENSIVE CYCLE TENURED TEACHERS ARE IN THE
COMPREHENSIVE CYCLE EVERY 4TH YEAR BIRTHDATE
ROTATIONS THIS YEAR ARE APRIL, MAY AND JUNE
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DATES TO REMEMBER THIS YEAR!

• 80TH WORKING DAY
• NOVEMBER 27, 2006
• 121ST WORKING DAY
• FEBRUARY 2, 2007
• ALL SUMMATIVES COMPLETED
• APRIL 30, 2007
• RETURNED TO TEACHER
• ASSESSMENT DEPARTMENT
• BY MAY 4, 2007

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Comprehensive Review

• Appendix A - VCTAS Process Technical
  Assistance
• Flow Charts
• Appendix B - Descriptors
• Appendix C - Forms
• Appendix D - Letters

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• FORMS

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PRE-OBSERVATION FORM
(Only completed during Comprehensive Cycle)
Conference should be held to discuss what will be
observed The form needs to be completed by the
teacher and returned to the evaluator two (2)
days prior to the scheduled observation This must
take place prior to the 80th working day
(11/27/06)
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FORMATIVE -
Instrument used in collecting data during
observations
Comprehensive Cycle Two formatives completed
(more may be completed if necessary!) One
formative by the 80th working day (11/27/06) A
second formative must be completed by the 121st
working day (2/2/07)
Review Cycle Requires one formative (more may be
completed if necessary!)
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• Be sure the proper specific form is used for
  areas such as Media, TOA, Guidance, etc.
• Check your administrative manual for proper
  forms!

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INSTRUCTIONAL SUPPORT PERFORMANCE CONFERENCE FORM
Completed by the 121st working day (2/2/07) to
record competence in instructional support
teacher duties One conference form must be
completed each school year (more may be completed
if the teacher is failing to meet minimum
expectation)
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INSTRUCTIONAL SUPPORT PERFORMANCE CONFERENCE
FORM CONTINUED

• REMEMBER
• Teachers are required to use
• Technology in the classroom. This may be
• documented on the formative under
• varied approaches and materials or on
• the Instructional Support Performance
• form under planning for instruction.
• Use Data and Indicators of
• Improvement in Student Performance
• Give Parents an opportunity to provide
• input into employee assessment when
• appropriate
• Accept Parent Input when appropriate
• and have the ability to establish and
• maintain a positive collaboration
• relationship with the students families

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Parent Input Form Available to parents at each
school location for parent input on teacher
evaluations when appropriate. Teachers are
required to establish and maintain a positive
collaborative relationship with students
families to increase student achievement THIS
FORM IS AVAILABLE FROM THE WAREHOUSE!!!
MIS2000216
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COMPREHENSIVE PLACEMENT LETTER
When necessary use the Placement in
Comprehensive Cycle letter (Appendix D, page 2)
during a conference when placing a tenured
teacher in the comprehensive cycle by the 80th
working day (11/27/06)
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• For Your Convenience
• Sample Letters Regarding
• Teachers on a Full Year Leave of
• Absence
• Teachers absent due to extenuating
• circumstances
• Terminated Teachers

These are found in Appendix D, pages 3, 4, and
5 in the Administrators Handbook
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• AFFADAVIT

Use the affidavit, Appendix C, page 3 of the
handbook when signatures cannot be obtained.....
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• MORE RULES

• RULES
• RULES
• RULES

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RULES OF THE ROAD
1. DONT CONDUCT AN OBSERVATION ON THE
FIRST OR LAST FIVE DAYS OF SCHOOL! 2. DONT
CONDUCT AN OBSERVATION ON THE FIRST OR
LAST DAY OF A COURSE! 3. DONT CONDUCT AN
OBSERVATION ON THE DAY BEFORE OR AFTER A
HOLIDAY!
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To Avoid Grievances Always.

• Give the teacher a copy of any form or report
  which requires
• their signature.
• Remember to work within the teachers contractual
  year.
• Make sure signature lines and dates are
  completed.
• Never make changes to a form without the teacher
  present.
• Each person should initial and date beside any
  changes.
• Always provide the opportunity to conference and
  discuss
• forms and reports.
• Teacher should sign reports and forms. Their
  signature does not indicate agreement with the
  contents.
• Permit teachers to submit a written response if
  desired.
• Do not hold or change a summative after April
  30th.

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Technical Assistance
See Appendix A for Flow Charts and Information
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• When the teacher is unable to achieve success,
  provide more assistance through
• Coaching
• In-house peer teachers
• Workshop

• RECOMMENDATIONS
• Classroom visitations, etc.
• Following the procedures listed in technical
  assistance stages one, two, three.

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TECHNICAL ASSISTANCE STAGE ONE SCHOOL LEVEL
Technical Assistance Stage I
REMEMBER

• Conference and notify the teacher in writing
• within ten (10) working days when minimum
• performance expectations in comprehensive or
  
• review cycle are not met (from Formative or
  
• Summative)
• Develop the success plan with teacher input
• Review the instructional support conference
  
• form
• Establish timelines for the correction of
• deficiencies

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TECHNICAL ASSISTANCE STAGE ONE
SCHOOL LEVEL

• Deliver assistance by using
•  
• School or district personnel
• Workshops
• Demonstration teaching
• Visitations to expert teachers
• Videos
• Courses, etc.
•  
• Follow up after established dates
• to see if improvements were made
• and conference within ten (10) working days.

CONTINUE TO ASSIST!!!
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STAGE II DISTRICT LEVEL TECHNICAL ASSISTANCE

• Principal or principals designee requests
• intensive technical assistance form the
  form
• example is found in appendix C, page
• Principal informs teacher during a conference
  
• of placement into Stage II
• Principal develops new success plan,
• conferences with teacher for input and sends
  
• copy of success plan(s), class schedule, and
  
• formative evaluation documents to teacher
• assessment department

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HUMAN RESOURCE ASSESSMENT DEVELOPMENT COORDINAT
OR CONDUCTS OBSERVATIONS AND ASSISTS SUPPORT
TEAM MAY BE ORGANIZED
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STAGE II DISTRICT LEVEL TECHNICAL ASSISTANCE

• Principal continues
• to observe until
• the timeframe in
• section G is reached

• Principal observes and
• completes formative
• Principal reviews instructional
• support performance conference
• form and formative with teacher
• within 10 working days

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Has the teacher improved? Does
assistance continue? Are timelines extended?
Has documentation been reviewed by an Area
Superintendent and the Human Resource
Assessment Development Coordinator? Will
Teacher be moved to Stage III or timeline
extended?
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Principal provides documentation for second
review by area Superintendent, Assistant
Superintendent for Personnel Services,
Professional Standards, Legal Services and other
selected personnel
Recommendation is made to move teacher to Stage
III
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1. Principal informs the teacher in writing of
placement in final level (Stage III) of Technical
Assistance and that future employment is in
jeopardy

• Area Superintendent informs Superintendent that
  teacher is placed in Stage III
• 3. Principal reviews Formative(s),
  Instructional Support Performance form and
  previous assistance provided with the teacher

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• Success Plan

4. Develops a success plan that states
specific areas for improvement 5. Timeline is
not to exceed three (3) months
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Principal completes Formative, reviews
Instructional Support Performance form and
completes a Summative evaluation form
Has improvement been shown? Has teacher been
informed of progress?
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Principal conducts conference with teacher to
review results of the evaluation Informs teacher
of outcome
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What will the review of all evaluation
documentation show? Additional assistance
or recommendation for dismissal?
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IPDP
Remember to do IPDPs
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IndividualProfessional Development Plan

• IPDP's

• Required for every instructional staff member
• Result of legislation
• All school-based and district-based
  administrative personnel are responsible for
  assisting teachers with the implementation of a
  IPDP(s)

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