Mississippi E2T2 Grantee Evaluation Institute

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Mississippi E2T2 GranteeEvaluation Institute

• May 30, 2008

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Reviewing Our Progress

• Comfort Ladder
• Addressing yesterdays questions
• Housekeeping

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Managing Change
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Evaluation Management Plan

• Evaluation Management Plan
• Identifies and keeps track of who is responsible
  for collecting and analyzing the data in a timely
  manner
• Recognizes the value of analyzing and reporting
  data along the way
• Reminds you to give feedback back to the teachers

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Evaluation Management Plan
South Delta Middle School, MS
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Evaluation Management Plan
Wells Elementary School, NC
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Evaluation Management Plan

• Begin by inserting all data collection activities
  from your Methods/Measures column in your
  strategy and objective worksheets.

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Evaluation Management Plan

• Determine when that list of evaluation activities
  should occur. Be sure to consult related
  benchmarks from your strategy and objective
  worksheets.

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Evaluation Management Plan

• Identify the person(s) responsible for ensuring
  the evaluation activity takes place. Consider who
  should collect, store, analyze, interpret, and
  report the data.

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Evaluation Management Plan

• Finally, list any resources you might need to
  accomplish the evaluation activity.

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Communicating with Stakeholders

• Community, leadership, and shared understanding
  for effectiveare heavily dependent on effective
  communication.
• Develop plans to communicate among project
  evaluation stakeholders early, often, and in
  ways that support their efforts.

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Communicating with Stakeholders

• Identify groups and individuals who have a stake
  in the success of the project.
• These are the stakeholders with whom you will
  communicate initially and throughout the project.

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Communicating with Stakeholders

• Identify information that key stakeholders need
  to know about the project in order to
• Understand the project
• Understand their role

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Communicating with Stakeholders

• Plan to use data from your project evaluation to
  make and communicate decisions
• What and when are data being collected?
• What and with whom should data be shared?
• Who should be involved in decision making?
• Who should be alerted to decisions made about the
  project?

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Communicating with Stakeholders

• Develop a schedule for communicating with
  stakeholders.
• Determine the best way to communicate with each
  stakeholder group.

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Communicating with Stakeholders
VII-1-4
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Communicating with Stakeholders
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Avoiding Common Pitfalls

• Time spent planning pays off in the longer term.
• Get started sooner rather than later to allow
  yourself adequate time to plan and implement your
  evaluation plan.
• Be practical and strategic about what you can
  accomplish within this one year.
• How does this years project and evaluation plan
  fit into a three or five year school improvement
  plan?

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Avoiding Common Pitfalls

• When schools take a team approach to developing
  their evaluation plans, they tend to develop a
  more thorough, cohesive plan more quickly than
  when plans are developed by one or two people.
• A team approach facilitates whole-school buy-in,
  which is vital to successful implementation of
  the evaluation plan and project improvement.

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Avoiding Common Pitfalls

• Communicate, communicate, communicate.
• And then, communicate some more.
• Providing feedback to those who have collected
  and/or submitted data as well as the decisions
  that have been made based on those data can
  increase awareness, interest, and motivation
• In both the project and the evaluation.

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Things to Think About

• Learning to plan and implement a good evaluation
  is an iterative process.

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Contact Information

• Mississippi Department of Education Office of
  Instructional Technology
• Robin Silas, Rsilas_at_mde.k12.ms.us
• Lee Bray, Lbray_at_mde.k12.ms.us
• SERVE Center _at_ UNCG
• Beth Thrift, bthrift_at_serve.org

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Institute Wrap-Up

• QA
• Next Steps
• Housekeeping
• Institute Evaluation Form
• Retrospective Pre- Post-Questionnaire