Online Coop Evaluation System

1
On-line Co-op Evaluation System

• Digital Evaluation Systems

2
The Team

• Philip Makara Team/Planning Leader
• Shaun Collins Process/Documentation Leader
• Neil Girard Support Leader
• Jennifer Kotski Testing Leader
• Peter Vertenten Development Leader

3
Other Participants

• Office of Cooperative Education and Career
  Services Sponsor
• ITS System Maintenance
• Dr. Naveda Advisor
• Professor Reichlmayr Secondary Advisor

4
Agenda

• Problem Description
• Proposed Solution
• Major Features
• Process
• Challenges
• Resolutions
• What Lies Ahead
• Questions

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Current Co-op Evaluation Process
Employer
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Problems with Current Process

• Paper and pencil evaluation process is
  inefficient
• Standard mail can be slow, costly, and unreliable
• Easy to forget or misplace evaluations
• Need better tracking of evaluations
• Contacting employers done manually

7
Even more problems
8
Proposed Solution
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Major Features

• Web-based system
• System can remind employers via email to submit
  evaluations
• Online form submission
• Evaluation retrieval
• Reporting capabilities
• Change evaluation forms

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Where to Begin?

• Define Goals, Risks, Strategy, Process, Roles,
  Schedule
• Waterfall process with a twist
• Requirements
• Design
• Implement Test release 1
• Implement Test release 2
• Incremental Deployment to ITS

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What Weve Done

• Process Document
• Schedule
• Vision Scope
• Requirements Specification
• Elicitation Sessions, Interviews
• Use Cases
• Acceptance Test Plan
• Evolutionary Prototype
• Architecture
• Database Design

12
Challenges

• Initial scope of project very large
• Security/Permissions
• Reporting
• Variety of forms
• ITS
• Communication
• Migration

13
Solutions Large Scope

• Scope was limited to only having evaluations
  filled out by employers
• Two releases for the system
• Design completed this quarter
• Designed to be extensible
• Started development of certain features this
  quarter

14
Solutions - Security

• Application server provides HTTPS support
• Allows login modules
• DCE authentication for RIT faculty
• Employers given a username and password
• Each evaluation form is assigned an access code

15
Solutions - Reporting

• Planned development schedule for next quarter
• Situated in schedule without many concurrent
  tasks
• Allows crashing
• Reporting allowed more time than any other task

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Solutions Dynamic Forms

• Form defined in XML
• Form generator takes a form XML template and
  stores the information in the database
• Each time the form is requested, the information
  is retrieved from the database
• Nearing completion

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Solutions ITS

• Migration
• Multiple stages of deployment
• Gives ITS more time to test
• Makes the transition easier
• Communication
• Paper Trail
• Self contained development environment

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What Were Working On

• Design Document
• Sequence diagrams
• Class diagrams
• Integration Test Plan
• Prototype
• Finishing touches on the form generator

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Whats Next?

• Functional Test Plan
• User Manual
• Iteration 1
• Implementation
• Test
• Installation Manual
• Iteration 2
• Implementation
• Test
• Installation Manual
• Maintenance Manual
• Staff training

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Lessons Learned

• Communication with outside sources
• Scheduling
• Documented change requests

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Any Questions?