Building Human Resource Management SkillsNational Food Service Management Institute

1
Getting the Most from Your Workday

• Objectives
• At the completion of this module, participants
  will be able to
• Recognize that using time wisely is a
  self-management issue.
• Examine and identify what is important personally
  and professionally.
• Apply steps to manage one's self related to time.

2
Getting the Most from Your Workday

• Personal Check-In Time's Up!
• 1. How well do you manage your time? Place a
  line on the continuum below to indicate you well
  you manage your time.
• I never have I could use I manage
• enough time. time more my time
• wisely. very well.

3
Getting the Most from Your Workday

• Personal Check-In Time's Up!
• 2. What are your main time wasters? Be honest so
  you can work to eliminate them. Do you
  procrastinate, interrupt your tasks, take care of
  low priorities first, daydream, and talk to
  others?

4
Getting the Most from Your Workday

• Personal Check-In Time's Up!
• 3. How does your management of time make you
  feel?
• 4. What is the one change you could make which
  would significantly improve your use of time?

5
Getting the Most from Your Workday

• Icebreaker Just in Time
• Think about how you deal with time at work.
  Choose two of the following verbs which best
  describe how you deal with time.
• Sauté Stir fry Bake Coat
• Boil Sift Cream Knead
• Blend Beat Mix Steam
• Toast Fold Slow cook Stew
• Broil Sear Roast Burn

6
Getting the Most from Your Workday

• It's Time for What's Important
• In Life
• Here are some questions to help you begin to
  think about what is most important in your life
• What parts of my life are most important to me?
• Which things have lifetime importance to me?
• What one or two things would significantly
  improve my life if I chose to spend time and
  energy on them?

7
Getting the Most from Your Workday

• It's Time for What's Important
• At Work
• Here are some questions to help you determine
  what is most
• important at work
• Which tasks have the greatest benefit to the
  Child Nutrition Program?
• Which tasks are most important to my supervisor?
• If I have time to complete only two or three of
  these tasks today, which ones should I plan to
  do?
• Which tasks would I most enjoy finishing and
  getting off my desk?

8
Getting the Most from Your Workday

• Time Planning Guidelines
• Here are some simple steps to guide you as you
  work to make
• your use of time more effective
• 1. Identify important priorities at work/in life.
• 2. Define tasks to meet priorities.
• 3. Plan a schedule to accomplish priorities.
• 4. Work your plan.
• 5. Revise the plan when necessary.

9
Getting the Most from Your Workday

• It's About Time!
• In Your Life
• Take time at the start of each day to focus on
  you.
• At Work
• At the beginning of your workday, plan the amount
  of time you expect to spend on each item.
• Handle each piece of paper one time.
• At the end of each workday, make a list of things
  to do the next day.
• Schedule time in your week to follow-up on
  details of your work.
• Record deadlines and appointments on your
  calendar.

10
Getting the Most from Your Workday

• It's About Time!
• At Work
• Monitor your records and files throw out or
  store those used infrequently.
• Maintain Child Nutrition Program records for five
  years.
• Work on high-priority tasks first.
• Set your watch five or ten minutes fast and
  practice being early.
• Start and end meetings on time (a 90 minute
  meeting is most efficient).
• Cluster your phone calls to sales people.
  Customer phone calls should be a priority.
• Periodically review how you are spending your
  time.

11
Getting the Most from Your Workday

• Reality Practice Time Trials
• For the next week, keep a detailed record of how
  you spend your time. During each day, write down
  the tasks you work on and how much time you spend
  on them.
• Keep the list of your top priorities you named in
  It's Time for What's Important. Compare your
  daily record to your priority list.
• Revise your schedule to ensure that your daily
  work time is spent on those things which are most
  important for your work, and hopefully for you,
  too.

12
Getting the Most from Your Workday

• Time Trials Record
• Name__________________________ Date_______________
  ____

13
Getting the Most from Your Workday

• Checking Out Time Out
• An effective self-manager makes these suggestions
  a part of planning every day
• Keep priorities clearly in mind.
• Determine what I do based on my priorities.
• Plan and think ahead.
• Keep commitments to myself and others.
• Use effective tools to stay focused.
• Focus my energy on my efforts.
• Value time use small chunks of time wisely.