Countywide SRSD Meeting

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Countywide SRSD Meeting

• September 18, 2008

Presented by Oakland Schools
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Topics

• Macomb Error Checker
• EEM Update
• Review of Fall SRSD changes
• Reporting timeline for Fall
• Process changes SRSD MSDS

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Macomb Error Checker
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EEM Update
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Educational Entity MasterEEM

• EEM is replacing the School Code Master (SCM)
• Web-Based Application Collect Once, Store Once,
  Use Many times
• Entities are defined as schools, unique
  education providers or non-instructional
  ancillary facilities
• June 9, 2008 MDE/CEPI memo and entity definitions
• The link that ties other data sets together
  (State Federal mandated submissions)

SRSD/MSDS
NCLB
EEM
AYP
REP
FID
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Educational Entity Master EEM

• User Acceptance Training
• Train the Trainer Training August 2008
• EEM TrainingOctober 1, 2008
• Oakland Schools, Conference Room B, 9 AM 12 PM
• Individualized training, PC Lab, 1-4 PM
• EEM Deployment October 6, 2008
• What you need to do now
• Update School Code Master
• What you need to do after Oct 6
• Obtain new Single Sign On (SSO)
  https/sso.state.mi.us
• Data comparison to ensure data quality at
  conversion
• Look for info from Oakland Schools EEM ListServ
• Questions?
• Linda English, 248.209.2094, Linda.English_at_oakland
  .k12.mi.us
• Cindy Zemaitis, 248.209.2138, Cindy.Zemaitis_at_oakla
  nd.k12.mi.us

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Fall SRSD Changes
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Fall Changes

• Major changes in the SRSD data fields are in the
  following areas
• General Ed
• Supplemental Nutrition
• Homeless
• Special Ed
• Early Childhood
• Limited English Proficient (LEP)
• At-Risk Students (Section 31A)

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General Ed

• Field 30 Student Residency edits against
  Operating Resident districts
• Field 124 UIC Must not be blank!
• Field 125 Program Participation II Use
  position 7 to indicate Immigrant Status. The
  Immigrant Status flag should remain checked as
  long as the student remains eligible for
  immigrant services. (Temporary until MSDS.)

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Supplemental Nutrition Homeless

• Field 31 Supplemental Nutrition It is required
  for Fall 08-09 in SRSD.
• Field 34 Homeless Add new code to indicate a
  homeless child regains housing within the same
  year

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Special Ed

• Field 44 Primary Educational Setting Legacy
  codes retired.

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Early Childhood

• Fields 19, 52 53 removed dependencies
  business rules.
• Early Childhood will be collected in MSDS in late
  fall.

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Limited English Proficiency

• Field 78 LEP Exit reason Dependencies w/
  Field 23 (Exit Status) and Field 79 (LEP Exit
  Date)

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At-Risk (Section 31A)

• Field 94 95 Retired

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MEIS Fall Timeline
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(No Transcript)
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Submitting to Oakland

• Send your SRSD data files to us via the secure
  site
• https//secure.oakland.k12.mi.us/SRSD/
• User ID oakland
• Password uploadme2002!

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Fall SRSD Process Whats New
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UIC changes

• All records must have valid UIC prior to
  submission to Oakland Schools
• Error checker only checks for non-blank correct
  format
• After upload to state, UIC matching process will
  kick out invalid or ambiguous records.

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What to do?

• Prior to Oct 6
• Submit non-SRSD batches
• Incorporate changes into SIS
• After Oct 6
• Submit MSDS Request for UIC
• ALL students you plan to submit this fall
• Incorporate changes into SIS

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Then what?

• Run the SRSD Error Checker
• Verify data using all available reports
• Submit file to Oakland Schools

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but

• 50 of OS districts resubmit at least once before
  OS deadline.
• Most districts submit after the due date to the
  ISD.
• CEPI cannot handle resubmits

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Are we done, yet?

• OS submits files to CEPI
• Initial file-level validation
• UIC matching process to ensure UIC is valid for
  that student (all fields match)
• Rejected records must be resolved BY LEAs prior
  to acceptance.
• Secondary UIC will be accepted however 2ndary
  UIC cannot be selected during resolution.
• LEAs must update the local SIS.

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Next Steps

• No UIC Phase 1 resolution window
• After uploaded files process, UIC Duplicate
  Resolution is available.

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Other Collections
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Collections in MSDS

• Early Childhood Oct 6
• Student Enrollment Oct 6
• Student Exit Information Oct 6
• Supplemental Nutrition Oct 6 Dec 31
• Migrant Curriculum Dec - ?

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Early Childhood

• May 30 memo from Sally Vaughn, MDE
• No longer collecting EC data in SRSD
• Collect in MSDS expected to begin between
  October 1, 2008, but no later than December 1,
  2008.
• XML import or data entry
• MDE will take "snap-shot" reports of student
  participation at several times during the program
  year. These dates will be announced closer to the
  launch of the collection.
• The collection will remain open into the Spring
  of 2009.

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Student Enrollment and Exit information

• Enrollment data
• Provides student history reporting feature OEAA
  will use enrollment data to provide assessment
  results in the student history file.
• Direct certification check
• Future -- program participation data
• Exit data
• Replaces fall collection of final exit status for
  summer graduates
• Open throughout the school year.
• "End of Summer" snapshot in Oct

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Food ServiceDirect Certification

• History
• Direct Certification was optional in the past
• As of 08-09, required for all districts
  participating in Federal breakfast and lunch
  program
• Process
• Matching
• In July, state matches against End-of-year SRSD
  file
• Five opportunities to refresh (submit new
  students) from July 23 Dec 1
• Import matches into SIS, Food Service
• Create letters

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Food ServiceFree Reduced Lunch

• Fall 08-09
• FRL status will be collected in SRSD
• Optional submission in MSDS available Oct 4 Dec
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• Optional overrides SRSD
• Future
• Continue to collect and store FRL status in
  student information system (SIS)
• Report FRL status from SIS to MSDS
• Collaboration Food Service Directors, SIS
  contacts technical contacts

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Migrant Curriculum

• Fall 08-09
• Federal Regulations districts must submit
  student course history w/in 10 days of students
  exit
• Open year-round
• XML and data entry

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Sign up for SSO
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(No Transcript)
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New State of Michigan Single Sign On

• Sign up around Oct 6 (not now)
• Required for EEM and MSDS access
• https/sso.state.mi.us
• Self registration
• Response from state w/ user code pwd w/in 24
  hrs.
• Subscribe to an application
• Subscribe w/ MEIS login
• Subscribe w/out (need signed forms)

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Questions?