Annual Plan Database Training

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Annual Plan Database Training October 4, 2006
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Objectives

• Provide an overview of strategic planning
• Differentiate strategic plan from annual plan
• Describe the purpose of annual strategies in the
  strategic planning process
• Differentiate goals from strategies
• Describe tips in writing strategies
• Review the different fields located in the annual
  plan database
• Access and input strategies into database

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Outline

• Introduction Randy Gonzalez,
• VP for Finance and Administration
• Strategic Planning
• Why Strategic Planning?
• Goals vs. Strategies
• BCTC Strategic Plan
• Strategic Goals
• Unit Goals
• Annual Plan
• Calendar
• Writing Strategies
• Annual Plan Database
• Annual Plan Coordinators
• Access to Database
• Fields
• Inputting data
• Questions

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Annual Plan Calendar
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BCTC Five-Year Cycle, One-Year Process
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Strategic Plan Model
BCTC Strategic Planning Model
College Unit Annual Strategies
College Unit Goals
BCTC Mission Strategic Plan
CPE
KCTCS
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Why Strategic Planning

• It takes more than an expressed interest in
  change to build a high-performing institution.
  It takes the will and the commitment to change, a
  deep understanding of the institutions culture
  and its capacity, and a strategic perspective
  about its future.
• Richard Alfred, Community College Journal,
  June/July 2003
• Effective strategic planning processes help
  institutions consistently address the challenges
  facing community and technical colleges today-
  Demographic shifts (i.e., Adult Learners,
  Hispanic Citizens)- Increased Customer
  Expectations- Demands of Accountability-
  Changing Technological Needs- Economic Demands
• The strategic planning process helps staff think
  about long-term strategic investment rather than
  short-term fixes
• A well developed strategic plan assists an
  institution in weathering demanding
  times/periods
• A good strategic plan guides an institution
  toward more effective use of resources
• The strategic planning process provides
  opportunity to build greater community trust and
  participation in decision making
• A strategic plan helps attract additional
  resources (institutions with well-developed
  strategic plans are far more likely to receive
  additional resources)
• Vital strategic plans are valuable evidence to
  accrediting bodies
• Strategic plans can allow for documented
  recognition of programmatic and/or campus
  differences

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Goal and Strategy Tips
GOAL vs. STRATEGY The Goal is the destination
while the Strategy is the mechanism or pathway
to achieve the goal. Strategies should
be Specific and focused on one idea Measurable
and if possible, quantifiable (e.g. increase by
5 by fall 2006) Action oriented (create,
demonstrate, develop, establish, implement,
increase . . .) Relevant to the college mission,
focus areas, and goals Include a timeline
(starting/ending point)
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Strategy Development Tips
Strategy Checklist Is it clearly stated? Will
it help achieve the goal? Is it measurable?
Does it include a timeline/timeframe? SMART way
to remember the fundamental of strategy
development Specific Measurable Action-oriented R
elevant Time-bound
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Access to the Annual Plan Database

• START
• MY COMPUTER
• DEPARTMENTS ON BLC-FPSERVER, KCTCSACC,DS,KCTCS.ED
  U(S)
• ALL DEPARTMENTS
• ALTERNATE SHORTCUT TO ANNUAL PLAN DATABASE

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Access to the Annual Plan Database

• OPEN

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2006-07 Annual Plan Database

• 2006-2007 Action Plans

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Adding Strategies to Database

• Add a New 2006-2007 Action Plan

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Plan ID

• Functional Area
• Division or Department
• Plan title
• Primary/Secondary person responsible

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Miscellaneous

• Area of Focus
• Goal
• Additional goal
• Cost
• Expected Completion Date
• Actual Completion Date

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Plan Description

• Plan (Strategy)
• How will you accomplish your plan?

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Rationale/Resources

• Rationale How does this strategy support the
  college mission and strategic plan?
• What resources will be needed? (This total will
  also be documented under Miscellaneous.

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Measures

• How will you measure your progress and the
  success of this strategy?
• Measurable Outcome
• Current Value
• Desired Value
• Actual Value

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Progress Indicators

• Monitoring Progress
• Current Progress

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Follow-Up

• Follow-up
• Roll over

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Save Plan
SAVE
SAVE
SAVE
SAVE
SAVE
SAVE
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Questions
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Additional Support/Assistance Karman.wheeler_at_kctc
s.edu Ext. 5-6567