Electronic Government Ordering System eGOS

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Electronic Government Ordering System (e-GOS)
National Institutes of Health Information
Technology Acquisition and Assessment Center

• E-GOS for Commercial Contractors

Last Updated 5/26/09
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Course Outline

• e-GOS Overview for All Users
• - System Overview
• - Accessing e-GOS
• - Software Summary
• e-GOS for Government Customers
• - Creating a Task Order
• - Submitting a TORP for Approval and Release
• e-GOS for Contracting Officers
• - Processing a Task Order
• - Proposal Submission and Evaluation
• - Task Order Administration and Closeout
• e-GOS for Commercial Contractors
• - Manage proposals
• - Funding

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Commercial Contractor Role
Commercial Contractors perform these key
functions using the Proposal Submission
Evaluation, Task Order Administration and Close
Out, and Financial Management modules in e-GOS.
The following slides will demonstrate each how
each of the key functions are performed in e-GOS.
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• Processing Task Orders
• Submit Questions and View Responses
• Manage Proposals
• - Submit Proposal
• - Place No Quote
• Task Order Administration
• - Provide Funding Information
• - Submit Monthly Status Reports
• - Check Report
• - Check Remittance Request

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Manage Questions and View Responses
Click Manage Questions on the Activity Menu.
e-GOS presents the Task Order Questions page,
where you can enter your questions regarding a
TO.
The Task Order Questions page is divided into two
windows Question window Enter the text of
your question in the Question Text area and click
Add Question. Questions Submitted to Customer
window When you add a question using the
Question window, e-GOS adds it to the list of
questions in the Questions Submitted to Customer
window.
To remove a question, check the box corresponding
to that question and click Update.
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Manage Proposal
Click on the Task Order to which you want to
respond in the Task Orders window on the
CIO-SP2i Home page. The Task Order Summary page
loads. On the Activity Menu, click Manage
Proposal. The Proposals page loads.
For each proposal file to be uploaded Complete
the Title and Description fields in the Attach
Proposal window. Click Browse to locate your
proposal file on your local drive. Click
Attach. The List of Proposal Documents window
refreshes to display your uploaded file. To
remove a file, click the corresponding checkbox,
then click Update. When all proposal files have
been uploaded, enter the total number and click
Submit.
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Place No Quote
Click on the Task Order to which you want to
respond in the Task Orders window on the
CIO-SP2i Home page. The Task Order Summary page
loads.
On the Activity Menu, click Enter No Response.
The Place No Bid page loads.
Enter your supporting text in the text area.
Click Submit. Click Done to return to the
CIO-SP2i Home page.
If you do not want to bid on a TO you must
provide a response with explanation.
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Administration
After your company receives a TO award, you must
provide funding information to NITAAC and
the Government Customer. From the CIO-SP2i Home
page, review your action items in the Action Item
window. After you identify which TOs for which
you must provide funding information, click that
TO in the Task Orders window. The Administration
page loads.

• The Administration Menu, in the upper left-hand
  corner of the screen, displays the following two
  options
• - Report Funding and Mods
• Report Order Status
• Click the Report Funding and Mods link. The
  Funding and Modifications page loads.

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Provide Funding
The Total Funded Amount and the Total Awarded
Amount (Ceiling Amount) are listed at the top of
the window. Enter information in the Report
Funding section and upload a copy of the purchase
order. Click Submit.
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Report Order Status
To submit a status report on an open TO, click
Report Order Status from the Administration Menu.
The Status Reports screen loads. This screen
shows all submitted status reports and allows you
to enter new status reports.
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Check Reports
Per contract obligations, you are responsible for
submitting fee payments by check to NITAAC. To
pay a fee Click Check Reports from the
horizontal toolbar on the CIO-SP2i Home page.


The Orders Requiring Fee Payments page
loads. This window requires you to enter the
check number and date as it appears on the check
you will submit. Furthermore, the screen shows a
table of all of the orders for which you have
reported funding, but have not yet paid fees.
Enter the check information and click the
checkboxes next to the orders to be paid with the
check. Click Submit. The system displays the
Check Remittance Request page.
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Check Remittance Request
This screen confirms that the check report you
submitted was received by NITAAC and provides the
calculated amount which you need to submit on the
check. The screen also provides remittance
information, including information you must
include on the check and the address to which you
must mail the check. It provides the capability
of uploading a check image. If you do not upload
the image, you must fax a copy to NITAAC at the
listed number.