EDI or DIE

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EDI or DIE
Stuart Richler President G.T.R. Data Inc.
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G.T.R. Data Inc.

• Foresight affiliate solution partner since 1984
• Developed
• Canadian Payroll 1984
• US Payroll 1992
• Human Resources 1993
• EDI Module 1993

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Agenda

• Discussion about existing features
• Introduce new enhancements
• Discussion about 856, UCC-128 etc.
• EDIFACT
• Supported Documents

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EDI Features - General

• Supports all ANSI X.12, VICS, AIAG standards.
• Does not require the use of a third-party
  translator.
• Multi-company and Multi-division support.

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EDI Features - Partners

• Unlimited number of partners.
• Trading partners can be used by all companies and
  divisions.
• Multiple partners can use the same interchange
  envelope partner.
• Generating and receiving options of EDI data is
  maintained by trading partner, as well as
  information specific to a particular transaction
  set.

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EDI Features - Mapping

• Support for all versions of the ANSI X.12
  standard is provided. Default transaction set
  mappings for all versions supported are also
  provided..
• Segment mapping can be done for all trading
  partners, or for a specific trading partner.
• You can define which database fields are to be
  used when generating EDI transaction sets, and
  can specify the field to use when assigning
  elements from incoming transaction sets.

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EDI Features - Mapping

• An open-ended translation facility exists to
  convert data from incoming or outgoing
  transaction sets. This allows you to specify the
  correct EDI abbreviation for things such as
  unit of measure and currency coded. When
  processing incoming data, the translation feature
  allows you to determine the correct item number
  and/or customer number from the transaction set
  information provided.

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EDI Features - Mapping

• Formulas are used to specify the values to be
  placed in generated transaction sets. The formula
  can be up to 240 characters, can refer to
  database files, fields, constants, other
  formulas, and PROGRESS functions such as IF THEN
  ELSE, MINIMUM and MAXIMUM.
• Utilities are provided to copy system transaction
  set mappings to trading partners, and to copy a
  trading partners transaction set mappings to
  other trading partners..

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EDI Features - Send

• Allows you to specify whether or not a particular
  document type (i.e. purchase orders, invoices,
  etc.), is to be sent via EDI by customer and/or
  vendor.
• Documents to be sent via EDI are not printed on
  standard form when a document is printed. They
  can be printed on stock-tab if a paper copy is
  required.
• You can specify which version of the ANSI X.12
  standard to use for a particular trading partner
  and document type.

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EDI Features - Send

• Details of when the EDI documents was generated,
  along with the user and terminal that generated
  the data is kept on file.
• A batch number is assigned to EDI documents when
  they are generated. This allows you to easily
  re-send a large number of documents in the event
  of a system crash or communications failure.
• Generated transaction sets are automatically
  backed up on disk, once they are processed..

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EDI Features - Receive

• An incoming purchase order can be converted into
  either a quotation or sales order.
• You can define which database field a particular
  data element goes into.
• Incoming data elements can be translated before
  being assigned to a database field.

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EDI Features - Receive

• A simulation mode is provided when processing
  incoming EDI documents. This allows you to verify
  incoming transaction sets before actually
  creating documents in the system.
• Incoming transaction sets are automatically
  backed up on disk, as a safety precaution, once
  they are processed.
• Formulas may be applied to incoming elements.

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EDI Features - Acknowledgments

• Outgoing acknowledgments are generated
  immediately when incoming transaction sets are
  processed.
• Allows you to specify whether or not
  acknowledgments are to be sent for a particular
  trading partner.
• Outgoing Acknowledgments can be reviewed at any
  time
• The ability to regenerate outgoing
  acknowledgments is provided. Details of when the
  acknowledgments was generated, along with the
  user and terminal that generated the
  acknowledgment are kept on file.

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EDI Features - Acknowledgments

• A batch number is assigned to outgoing EDI
  acknowledgments when they are generated. This
  allows you to easily re-send a large number of
  acknowledgments in the event of a system crash or
  communications failure.
• Incoming acknowledgments will update the EDI
  document record automatically to indicate that
  the trading partner has acknowledged your
  outgoing documents.

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New Enhancements

• The ability to define separate input/output
  directories by partner.
• Definition of a communication script to be
  executed after the generation process.
• Create reversing translation tables
  automatically.

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New Enhancements

• EDI message review has been enhanced.
• UNIX script for wrapping unwrapped data.
• Progress 8 compatibility.
• Specify document types on generation of EDI data.
• Acknowledge multiple documents within one FA as
  well as acknowledge by functional group.

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ASNsThe Document from Hell

• There are many different shipping documents
  required by partners
• Pick/Pack-different items/carton
• by pallet (tare)/carton (pack) /item
• Standard Pack-same item/carton
• by item/pallet (tare)/carton (pack)

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FA Example
Separate sets Multiple docs
Single Group per document
per Set

• ST
• AK1
• AK2
• AK5
• AK9
• SE
• ST
• .........

• ST
• AK1
• AK2
• AK5
• AK2
• AK5
• AK9
• SE

ST AK1 AK9 SE
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ASNs

• We have designed a shipping module that allows
  for box/carton/pallet assignments plus UCC-128
  label printing.

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EDIFACT

• EDIFACT is the standard in the rest of the World.
• We will provide a direct translation to EDIFACT.
• Release 2nd qtr 1998.

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Future Enhancements

• Better rip n read with print templates for
  loaded data.
• Acknowledge when inputting to holder file.
• Better handling of holder file.
• Improvement to segment override and segment list.

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Currently SupportingSEND

• 810 - Invoices
• 820 - Remittances (beta)
• 850 - Purchase Order
• 855 - Purchase Order Acknowledgment
• 856 - Advance Shipping Notice
• 860 - Purchase Order Change
• 997 - Functional Acknowledgment

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Currently SupportingReceive

• 810 Invoices
• Received as A/P Vouchers
• 850 Purchase Orders
• Receive as Orders or Quotations
• 820 Remittances (beta)
• 830 Sales Forecasts
• 864 Text
• 997 Acknowledgments

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G.T.R. Data Inc.How to reach us

• Phone [phone]
• Fax [phone]
• gtr_at_gtrdata.com
• http//www.gtrdata.com

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