PLACEPRO

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PLACEPRO

• Student Training Guide
• Faculty of Technology

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What is PlacePro?

• Online application
• Access using a web browser (Internet Explorer)
• Used for
• Maintain personal information
• Upload cover letters resumes
• Apply for jobs
• Schedule interviews
• View Placement information
• Access Online Forms

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Basic Event Flow
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LOGIN

• The next slides will demonstrate the steps for
  the first PlacePro Login. This will include
• Login www.placepro.com Student Login
• Accepting the Work Placement Participation
  Agreement
• Update personal information (address, phone,
  Email)

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Read the agreement then Click I Accept.
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Click the Profile tab to view and edit your
personal information. Be sure to click Save
Profile at the bottom of the screen to save any
changes you made.
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PORTFOLIO

• The PORTFOLIO section is used to upload and
  manage documents (cover letters, resumes)
• The two documents are then grouped together into
  a Portfolio to be used to apply for a job.
• Use meaningful document names
• Eg In the filename, use part of the company
  name, part of the job title, then the file type
  (cover letter OR resume). Here is an example
• Robotech Assistant Manager Cover letter.doc
• Robotech Assistant Manager Resume.doc

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UPLOADCOVER LETTER or RESUME

• In this example, we will upload to PlacePro a
  cover letter that was created using Microsoft
  Word. (follow these steps to upload a Resume to
  PlacePro)

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Click the Browse button to locate the document
to upload on your hard-drive, USB key or CD.
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1. Select Cover Letter from the drop-down menu
(down arrow). 2. Click the Upload button
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Adobe PDF note

• When you upload a document, the PlacePro server
  automatically converts the document to Adobe PDF.
  
• If the document is being uploaded is already a
  PDF document
• the upload engine will not re-encode them. It
  will leave the document as is.
• If the document being uploaded is not a PDF
  document
• the encoding process may change the format of
  your documents. Always check your documents
  after you upload them to PlacePro.
• If you experience formatting changes after
  uploading your documents, either
• reformat your documents using simpler formatting
• or use Adobe Acrobat Professional (loaded on all
  computers in labs at George Brown College).

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For example, this is the resulting screen after
having uploaded two cover letters and two
resumes. Next, we need to create a Portfolio
to group the cover letter and resume together to
apply for a job. Click New Portfolio.
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CREATE A PORTFOLIO

• The next step is to create a Portfolio to group
  the cover letter and resume together.
• The Portfolio will be used to apply for the job
  at ABC company.

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Select the documents you want to use to apply for
the job at ABC Company (one cover letter and one
resume).
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Enter the sequence of the documents. Enter 1 for
the Cover Letter and 2 for the resume. Click
Next Step.
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Enter the name of the Portfolio then click
Finish and Save.
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Documents are now loaded and one portfolio is
ready to apply for the job at ABC Company.
To update documents, make changes in Word and
then click the Replace link above to update the
document on PlacePro. To change the portfolio,
click Modify.
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JOB SEARCH ACCOUNT RELEASE

• In order to view jobs for your program , your
  account will require to be released.
• upload a sample and error free cover letter and
  resume as instructed by the Industry Liaison
  Office. The staff will review the documents and
  if these are error free, your account will be
  released.
• Once your account is released, you will be able
  to view jobs throughout the semester until you
  have accepted a job.
• Do not contact the employers that you see on
  PlacePro. For these employers, you must deal
  through the Industry Liaison Office.

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Click Quick Search (you can enter filters if you
like to limit the search results if you wish)
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Result from job search. Notice the legend at the
bottom of the screen, these flags indicate the
status of your job applications.
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Note the job control data (especially the
deadline date). Click the company hyperlink to
get more details about the job.
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JOB APPLICATION

• The documents (cover letter and resume) have
  already been uploaded in PlacePro and we have
  created a Portfolio to group the documents
  together. We are now going to apply for the job.

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• Click the Apply flag to enable it on
• Select the portfolio to apply for the job using
  the drop-down menu.
• Click Save and Return to Search

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Familiarize yourself with the Legend. These
indicate the status of your job applications.
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To Apply for the Job

• YOU MUST
• REMEMBER TO SAVE
• RETURN TO SEARCH

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AFTER THE JOB DEADLINE

• The status flag beside the job will change to
  yellow indicating the job deadline has passed.
  You will no longer be able to apply for the job
  once the job deadline has passed.
• The administration office sends the job
  applications to the employer.
• If your application is error free, your
  application will be sent to the employer and the
  status flag Your application has been approved
  and your documents have been sent to the
  employer will be enabled.
• If your documents had errors, your application
  will be rejected and the status flag Your
  application has been rejected will be enabled.
• If your application is rejected, you will not be
  able to re-apply for that job.
• If your application was rejected
• See the Annotated Document Flyer for details on
  how we can make comments on your Acrobat PDF
  files and send them back for your attention.

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AFTER THE JOB DEADLINE

• The employer will review the approved documents.
  They will contact the administration office
  indicating which candidates they wish to
  interview. This process can take anywhere from a
  few days to a few weeks.

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The job is closed and documents sent to the
employer. Now we wait for the employer to get
back to the administration office.
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You will be sent an Email if you have been
selected for an Interview. You will also see
this link on the job screen.
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INTERVIEW

• If you are invited for an interview, you will
• be sent an Email from the administration
• office asking you to log on to PlacePro and
• signup for an interview slot.
• In this simulation, ABC Company has invited
  Ashley Waters to be interviewed.

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Click the Interviews tab
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This confirms that Ashley is invited for the
interview.
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Select Accepted from the drop down menu then
click the Schedule hyperlink.
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Select one of the available time slots by
clicking one of the available time slots.
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This screen confirms the interview for Ashley
Waters for May 29th from 145pm to 230. Click
the My Interviews screen to see a summary of
future interviews.
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Although you can modify the intereview time on
PlacePro, ensure you communicate with the
administration office if you are making the
change within 48 hours of the interview.
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INTERVIEW

• The interview is your most important meeting with
  the employer.
• Be prepared
• Obtain appropriate direction for the interview
  (interviewer name, direction to the office). You
  can get directions from http//ca.maps.yahoo.com/
  
• Polish up on your interview skills (request
  assistance from your professors or from Career
  Services if you require it)
• Review the employers website to understand
  background information about the employer
• Dress professionally (borrow clothes from Student
  Affairs if required)
• Bring extra copies of your cover letter and
  resume
• Show up early for the interview (at least 15
  minutes)

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JOB OFFER

• If you are being offered the job
• The employer will contact the administration
  office to inform them of their decision.
• The administration office will contact you to
  inform you of the job offer. You will have 48
  hours to accept or decline the job offer.
• If you have accepted the position, you can verify
  the placement details on PlacePro by clicking on
  the Placements tab.
• You will no longer be able to view jobs on
  PlacePro after you have accepted a position.

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Placement details
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LOG OFF

• Click on the LOG OFF tab to log off PlacePro when
  you are done.
• If you run into any problems, please visit E211
  or email me Zal Petrowich zpetrowich_at_georgebrown
  .ca