Microsoft Office 2003 Illustrated Introductory, Second Edition

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Microsoft Office 2003- Illustrated Introductory,
Second Edition
Revised A. Kleinstein January 2007

• Windows XP
• Files

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Windows Operating Systems

• Microsoft Windows is an operating system program
  that controls
• The operation of computer
• The display of information on your screen
• Programs you run on your computer
• Programs, also known as applications, are
  task-oriented software that help you to
  accomplish tasks such as word processing or using
  a spreadsheet
• Windows also coordinates the flow of information
  among the programs, printers, storage devices,
  and other components

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• Windows helps you save and organize the results
  of your work as files
• Files are electronic collections of data, each
  with its own unique filename
• Icons in Windows are small pictures that are
  meaningful symbols of the items or tasks they
  represent
• You will also use rectangular-shaped work areas,
  known as windows

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The Desktop

• The desktop is an on-screen version of an actual
  desk, containing windows, icons, files and
  programs
• From the desktop, you can access, store, and
  share information on a computer, a network, or on
  the Internet

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Accessing the Internet from the Desktop

• Windows XP provides a seamless connection between
  the desktop and the Internet with Internet
  Explorer (IE)
• IE is an example of a browser, a program designed
  to access the World Wide Web
• You can access IE from the Start menu, or by
  clicking its icon on the desktop
• You can use it to access Web pages and to place
  Web content on the desktop

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Moving and Resizing Windows

• You can open more than one window or program at a
  time
• You can identify a window by the title bar, which
  shows the program and filename if applicable
• Each window has a border that you can use to
  resize it and buttons to maximize or minimize it
• The desktop can get cluttered, so you need to
  organize it by resizing or moving windows

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• To move a window, position the mouse pointer over
  the title bar, click the left mouse button, then
  drag the window to the new location
• To resize a window using the mouse
• Position the pointer over an edge or a corner of
  the window until the pointer becomes a
  double-sided arrow
• Click the left mouse button, then drag in the
  direction you want to resize the window

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• Some programs contain two sets of sizing buttons
• To see more than one window at a time, open the
  desired windows, right-click a blank area on the
  taskbar, then click a tiling option

The bottom set controls the file with which you
are working
The top set controls the program
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Using Scroll Bars

• Scroll bars are vertical and horizontal bars that
  appear when you cannot see all of the items
  available in a window

Up scroll arrow
Vertical scroll box
Horizontal scroll box
Down scroll arrow
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Using Windows Help and Support Center

• The Help and Support center is a complete
  resource of information, training, and support to
  help you use Windows XP
• Help and Support is like a book stored on your
  computer, with additional links to the Internet,
  a search features, an index, and a table of
  contents
• You can access context-sensitive help, which is
  help specifically related to the task you are
  doing

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Using Windows Help and Support Center (cont.)
Search text box

• To use Help and Support
• Click the Start button on the taskbar, then click
  Help and Support
• The Help and Support Center window opens
• In the Search text box, type the search criteria,
  then press Enter

Links for popular topics
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Using Windows Help and Support Center (cont.)

• To use Help and Support (cont.)
• A search pane opens, displaying results from the
  search in three areas Suggested Topics
  Full-text Search Matches Microsoft Knowledge
  Base (only when connected to the Internet)
• Click a topic, then click the Expand indicator
  next to the appropriate topic in the right pane

Right pane displays help on the topic you select
Search results
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Using Windows Help and Support Center (cont.)

• Click the buttons on the Help toolbar to
• Navigate back and forth between Help topics you
  have visited
• Add a topic to the Favorites list so you can
  return to it later

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Other Forms of Help

• To get help on a specific Windows program
• Click Help on the menu bar
• OR
• Click the Help button in the upper-right corner
  of a dialog box, then click the mouse pointer on
  the item for which you need additional help
• OR
• Right-click an item in a dialog box, then click
  Whats This? to display an explanation

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Closing a Program and Shutting Down Windows

• Closing a program properly ensures that the file
  is saved
• Shutting down the computer properly prevents loss
  of data and problems restarting Windows
• Shutting down involves several steps
• Closing all open windows and programs
• Shutting down Windows
• Turning off the computer

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Multitasking

• A powerful capability of Windows is that it can
  run more than one program at a time.
• Even if files were created in two different
  programs, you can copy data from one to another
• A program button on the taskbar represents any
  window that is open on the desktop

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Copying from One Program to Another

• To copy text or objects from one program to
  another
• Select the text or object you want to copy
• Click Edit on the menu bar, then click Copy
• Click the program button on the taskbar for the
  destination file
• Click in the file where you want the copied
  information to appear
• Click Edit on the menu bar, then click Paste

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Files

• A file is an electronic collection of data.
• Word document
• Excel spreadsheet
• Database
• Graphic
• Etc.
• File management is organizing and keeping track
  of files and folders
• A folder is a container for storing programs and
  files

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File Management

• File management can help you do the following
• Create a new folder so you can reorganize
  information
• Examine and organize files and folders in a file
  hierarchy
• Copy, move, and rename files and folders
• Delete files and folders you no longer need and
  restore files you delete accidentally
• Locate a file easily with the Search feature
• Create shortcuts to files and folders

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File Hierarchy
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Managing Files with Windows Explorer

• To open Window Explorer and view files and
  folders
• Click the Start button on the taskbar, then click
  Window Explorer
• Click a folder in the left pane or double-click a
  folder in the right-pane to display its contents
  in the right pane
• Click the Expand or Collapse indicators in the
  left pane to display or hide subfolders in the
  file hierarchy
• To change the display of the files and folders in
  the right pane, click View on the menu bar, then
  click the appropriate option
• To rename a folder, right-click it in either
  pane, click Rename on the shortcut menu, type the
  name, then press Enter

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Searching for Files

• To open the Search Explorer bar
• Click the Search button on the Standard Buttons
  toolbar
• Choose a search option method in the Search
  Explorer bar
• Type the search criteria in the text box
• Click the Look in list arrow to choose a new
  location if necessary
• Click Search
• The Search program finds the files and folders
  that match the criteria

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Deleting and Restoring Files

• You can delete, or remove, files you no longer
  need
• If you delete a file or folder from the desktop
  or from the hard disk, it goes to the Recycle Bin
• The Recycle Bin stores all items you delete from
  your hard disk
• You can restore it if necessary
• If you delete a file from a flash drive or floppy
  disk it cannot be restored

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Zip Files

• Files can be compressed
• Take less space on the storage devices.
• More easily sent over the Internet
• A popular compression program is Winzip
• Create zip files
• From Windows Explorer right click on filename,
  then choose Send to and choose Compressed
  (zipped) folder