Microsoft Office 2003 Illustrated Introductory, Second Edition

1
Microsoft Office 2003- Illustrated Introductory,
Second Edition
Getting

• Started with Windows XP

2
Objectives

• Start Windows and view the desktop
• Use the mouse
• Start a program
• Move and resize windows
• Use menus, keyboard shortcuts, and toolbars

3
Objectives

• Use dialog boxes
• Use scroll bars
• Use Windows Help and Support Center
• Close a program and shut down Windows

4
Unit Introduction

• Microsoft Windows is an operating system program
  that controls
• The operation of computer
• The display of information on your screen
• Programs you run on your computer
• Programs, also known as applications, are
  task-oriented software that help you to
  accomplish tasks such as word processing or using
  a spreadsheet
• Windows also coordinates the flow of information
  among the programs, printers, storage devices,
  and other components

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Unit Introduction (cont.)

• Windows helps you save and organize the results
  of your work as files
• Files are electronic collections of data, each
  with its own unique filename
• Icons in Windows are small pictures that are
  meaningful symbols of the items or tasks they
  represent
• You will also use rectangular-shaped work areas,
  known as windows

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Starting Windows and Viewing the Desktop

• The desktop is an on-screen version of an actual
  desk, containing windows, icons, files and
  programs
• From the desktop, you can access, store, and
  share information on a computer, a network, or on
  the Internet
• When you start Windows for the first time, the
  default settings are used, which are preset by
  the operating system

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Starting Windows and Viewing the Desktop (cont.)

• Turn on your computer and monitor
• Windows automatically starts and displays the
  desktop, or a logon screen where you must enter a
  password, then press Enter

Desktop background
Mouse pointer
Icon
Start button
Taskbar
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Starting Windows and Viewing the Desktop (cont.)

• Elements of a typical Windows desktop

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Accessing the Internet from the Desktop

• Windows XP provides a seamless connection between
  the desktop and the Internet with Internet
  Explorer (IE)
• IE is an example of a browser, a program designed
  to access the World Wide Web (aka the Web, or
  WWW)
• You can access IE from the Start menu, or by
  clicking its icon on the desktop
• You can use it to access Web pages and to place
  Web content on the desktop

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Using the Mouse

• A mouse is a handheld input device that you roll
  across a flat surface to position the mouse
  pointer
• Input, or pointing, devices come in many shapes
  and sizes

Intellimouse
Mouse with left and right buttons
Trackpoint
Touchpad
Trackball
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Using the Mouse (cont.)
Right mouse button

• A typical mouse has two buttons, although yours
  may differ
• Left button used to select text or click icons
• Right button used to open a shortcut menu

Left mouse button
Shortcut menu
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Using the Mouse (cont.)

• A mouse pointer is a small symbol that indicates
  the pointers relative position on the desktop
• To move the mouse pointer, locate it on the
  desktop, then move the mouse to reposition the
  mouse pointer where you want it
• Basic mouse pointer shapes include

13
Using the Mouse (cont.)

• Basic mouse techniques include

14
Starting a Program

• Clicking the Start button on the taskbar opens
  the Start menu, which lists submenus for a
  variety of tasks

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Starting a Program (cont.)
Submenu

• Windows XP comes with several built-in programs
  called accessories, such as WordPad
• To Start WordPad
• Click the Start button on the taskbar
• Point to All Programs
• Point to Accessories
• Click WordPad

Point to arrow to open submenu
Click to open WordPad
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Customizing the Start Menu

• You can change the way the Start menu looks and
  behaves, including making it have the look and
  feel of previous Windows versions (called Windows
  Classic)
• To customize the Start menu
• Click the Start button on the taskbar, then click
  Control Panel
• In the Control Panel, click Switch to Classic
  View if necessary, then double-click the Taskbar
  and Start Menu icon

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Moving and Resizing Windows

• You can open more than one window or program at a
  time
• You can identify a window by the title bar, which
  shows the program and filename if applicable
• Each window has a border that you can use to
  resize it and buttons to maximize or minimize it
• The desktop can get cluttered, so you need to
  organize it by resizing or moving windows

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Moving and Resizing Windows (cont.)

• To resize a window using buttons, click the
  appropriate button in the upper-right corner of
  the window. To make it
• An icon on the taskbar, click the Minimize button
  
• Fill the screen, click the Maximize button
• Closed, click the Close button

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Moving and Resizing Windows (cont.)

• To move a window, position the mouse pointer over
  the title bar, click the left mouse button, then
  drag the window to the new location
• To resize a window using the mouse
• Position the pointer over an edge or a corner of
  the window until the pointer becomes a
  double-sided arrow
• Click the left mouse button, then drag in the
  direction you want to resize the window

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More About Sizing Windows

• Some programs contain two sets of sizing buttons
• To see more than one window at a time, open the
  desired windows, right-click a blank area on the
  taskbar, then click a tiling option

The bottom set controls the file with which you
are working
The top set controls the program
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Using Menus, Keyboard Shortcuts, and Toolbars

• A menu is a list of commands that you use to
  accomplish certain tasks
• A checkmark or bullet mark indicates that a
  feature is enabled
• To disable a checked feature, click the command
  again
• To disable a bulleted feature, select another
  command
• Typical menu items include

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Using Menus, Keyboard Shortcuts, and Toolbars
(cont.)

• A keyboard shortcut lets you press a button or
  combination of buttons to perform a task or
  navigate through a menu or dialog box
• For example, press CtrlC to copy selected
  text in a document
• On a menu, keyboard navigation indicators,
  underlined letters in a command name, can be used
  instead of the mouse to select items
• For example, press AltV to open the View
  menu, then press T to open the Toolbars submenu

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Using Menus, Keyboard Shortcuts, and Toolbars
(cont.)

• A toolbar contains buttons that are convenient
  shortcuts for menu commands
• When you position the pointer over a button, a
  screen tip appears displaying the button name
• To select a button, click it with the left mouse
  button

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Using Dialog Boxes

• A dialog box is a window that opens when you must
  supply more information before a command can be
  carried out
• Dialog boxes
• Open when you choose a menu option that is
  followed by an ellipsis () or when you open an
  option from the Control Panel
• May contain tabs at the top that separate
  commands into related categories
• Can be closed by clicking OK to accept all of
  your changes, or by clicking Cancel to not make
  any changes

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Using Dialog Boxes (cont.)

• A sample dialog box

Tab
Up and Down arrows
Check box
Command buttons
Option button
Text box
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Using Dialog Boxes (cont.)

• Typical items in a dialog box

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Using Scroll Bars

• Scroll bars are vertical and horizontal bars that
  appear when you cannot see all of the items
  available in a window

Up scroll arrow
Vertical scroll box
Horizontal scroll box
Down scroll arrow
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Using Scroll Bars (cont.)

• You can use scroll bars to

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Using Windows Help and Support Center

• The Help and Support center is a complete
  resource of information, training, and support to
  help you use Windows XP
• Help and Support is like a book stored on your
  computer, with additional links to the Internet,
  a search features, an index, and a table of
  contents
• You can access context-sensitive help, which is
  help specifically related to the task you are
  doing

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Using Windows Help and Support Center (cont.)
Search text box

• To use Help and Support
• Click the Start button on the taskbar, then click
  Help and Support
• The Help and Support Center window opens
• In the Search text box, type the search criteria,
  then press Enter

Links for popular topics
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Using Windows Help and Support Center (cont.)

• To use Help and Support (cont.)
• A search pane opens, displaying results from the
  search in three areas Suggested Topics
  Full-text Search Matches Microsoft Knowledge
  Base (only when connected to the Internet)
• Click a topic, then click the Expand indicator
  next to the appropriate topic in the right pane

Right pane displays help on the topic you select
Search results
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Using Windows Help and Support Center (cont.)

• Click the buttons on the Help toolbar to
• Navigate back and forth between Help topics you
  have visited
• Add a topic to the Favorites list so you can
  return to it later

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Other Forms of Help

• To get help on a specific Windows program
• Click Help on the menu bar
• OR
• Click the Help button in the upper-right corner
  of a dialog box, then click the mouse pointer on
  the item for which you need additional help
• OR
• Right-click an item in a dialog box, then click
  Whats This? to display an explanation

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Closing a Program and Shutting Down Windows

• Closing a program properly ensures that the file
  is saved
• Shutting down the computer properly prevents loss
  of data and problems restarting Windows
• Shutting down involves several steps
• Closing all open windows and programs
• Shutting down Windows
• Turning off the computer

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Closing a Program and Shutting Down Windows
(cont.)

• To close a program
• Click the Close button in the upper-right corner
  of the window
• OR
• Click File on the menu bar, then click Close or
  Exit

36
Closing a Program and Shutting Down Windows
(cont.)

• To shut down the computer
• Click the Start button on the taskbar, then click
  Turn Off Computer
• In the Turn Off Computer dialog box, click Turn
  Off to exit Windows and shut down your computer
• If you see the message Its now safe to turn off
  your computer, turn off the computer and the
  monitor

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Closing a Program and Shutting Down Windows
(cont.)

• Turn off options

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The Log Off Command

• Logging off is used when you want to change users
  quickly
• You can choose to switch users, which logs off
  the current user and allows another user to log
  on or simply log off
• Windows shuts down partially
• When a new user logs on by clicking a user name
  and entering a password, Windows restarts and the
  desktop reappears