Information Session Municipal Health and Safety Conference

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Information SessionMunicipal Health and Safety
Conference
Accreditation for Ontario Workplaces
October 28, 2008
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Workplace Safety Insurance Board

• The vision of the Workplace Safety and Insurance
  Board (WSIB) is the elimination of all workplace
  injuries and illnesses.
• Road To Zero
• Recognize and Reward Superior Workplace Behaviour
• (Initiative 4.1)

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Legal Mandate

• In 1998, new mandate to promote health and safety
  and assist Ontario employers to prevent and
  reduce the occurrence of workplace injuries and
  illnesses
• s. 4 (1) of WSI Act
• Develop accreditation standards for employers who
  adopt health and safety policies and operate
  successful health and safety programs.
• Accredit employers who meet the standards

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History

• Early 1990s Papers written at Workplace Health
  and Safety Agency
• 2005/06 Value for Money Audit and the Safety
  Groups Program Review
• 2006 Accreditation Working Group
• 2007 Formal consultation
• 2008 Start pilot

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Why Create an Accreditation Program

• To assist Ontario workplaces along the Road to
  Zero
• Accreditation will motivate good workplace
  programs and practices and embed health and
  safety recognition as a prerequisite for doing
  business in Ontario
• Data analysis has shown that participants in
  incentive programs (e.g. SCIP and SGP) have
  better health and safety performance than
  non-participants
• Response to stakeholder interest in the creation
  of an Accreditation Program (Accreditation
  Working Group)

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Benefits

• Positive reputation of firm
• Public recognition of workplaces commitment to
  health and safety
• Attract business, customers, and employees
• Enhanced health and safety culture
• Increasing commitment to health and safety across
  all levels of organization
• External validation of workplace health and
  safety performance
• Recognized method for assessment of health and
  safety performance in suppliers/contractors
• Competitive advantage
• Reduced premiums
• Preferred bidder for contracts
• Cost savings from decreases in injuries and
  illnesses
• Next step in the continuum of WSIB Prevention
  Incentive programs

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Accreditation Program Summary
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Who Can Participate in Accreditation

• Participation is voluntary
• All workplaces operating in Ontario
• Provincially or federally regulated
• Regardless of size and business activity
• Schedule 1
• Schedule 2
• Includes firms not legally required to be
  registered with WSIB
• Safety Group and SCIP firms may participate but
  only able to receive financial incentive from one
  program

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Who Can Be Accredited

• Workplaces operating in Ontario that
• meet all Accreditation program requirements
• have the health safety management system in
  place for a minimum of 12 months
• have not had any traumatic fatalities in the
  previous 3 years in the employers firm or any of
  their contractors while under their care and
  control
• Have a good record with
• WSIB eg. premiums paid, reporting requirements,
• MOL/HRSDC
• Workwell interventions successfully completed at
  least 12 months prior to application

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Pilot Accreditation Reward

• Pilot Accreditation Reward provided to workplaces
  that
• have achieved Accreditation
• are registered with the WSIB as a Schedule 1 firm
  
• have superior performance averaged over the
  previous 3 years
• have active payroll for 2 years prior to applying
  for Accreditation.

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Pilot Accreditation Reward

• 5 premium reduction
• Purpose of premium reduction
• Reward exemplary employers that invest in health
  and safety
• Help offset cost of the Accreditation audit
• Provide competitive advantage
• Why 5
• Consistent with other WSIB incentive programs
  Safety Group SCIP
• Consistent with other jurisdictions Alberta and
  British Columbia

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Pilot Superior Performance Model

• Model includes LTI, NLTI and claims cost ratio
• Firms in the top 15 percentile of their rate
  group are eligible for Accreditation Reward
• Large firms ( 20 FTE) and small firms (6 to 19
  FTE) are analyzed separately
• Firm must maintain superior performance to
  receive premium discount for year 2 and year 3 of
  program

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(No Transcript)
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Accreditation Partner Criteria

• Demonstrate resources are available for
  accreditation
• Knowledgeable in health safety and the sector
  they represent
• At least 3 years experience in providing health
  safety services to workplaces
• Comply with WSIA and applicable health safety
  legislation
• Registered with WSIB, if required by law
• Facilitate employers readiness for audit

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Accreditation Auditor Criteria

• Must pass WSIB auditor training program
• Experience working in health safety field
• Capable of doing objective review reporting
  findings accurately, clearly and concisely
• Familiar with particular sector and work
  processes of workplace being audited
• Abide by Code of Ethics and Conflict of Interest
  Guidelines

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Accreditation Process
1. Preparation
2. Audit Application
Criteria not met Create implement action plan
to improve program. Re-audit failed elements
within 6 months or whole program after 6 months
Audit complete within 12 months from date of
application
3. Accreditation Audit
4. Accreditation Granted
5. Annual Reviews
12 24 months after Accreditation granted
WSIB Quality Assurance - Spot Checks
6. Renew Accreditation
36 months after Accreditation granted
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Preparation

• CEO/Senior Manager attends orientation session
• Employer reviews information decision to
  proceed
• Appoint Employer Accreditation Leader to
  facilitate process
• Establish Workplace HS management system review
  team
• Communicate to workplace about program
• Gap analysis and health and safety management
  system improvements
• May seek assistance from Accreditation Partner

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Health Safety Management System Requirements

• Leadership
• A.1 Management Commitment
• A.2 Health Safety Policy
• A.3 Legislative Requirements
• A.4 Health Safety Objectives
• B. Organization
• B.1 Roles and Responsibilities
• B.2 JHSC/HS Rep
• C. Hazard Recognition
• Assessment
• D. Controls
• D.1 Preventive Measures Hazard Control
  Activities
• D.2 Procurement Contractor Safety
• D.3 Return to Work
• D.4. Emergency Management
• E. Documentation Records
• F. Communication
• G. Competency and Training
• H. System Evaluation

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Equivalency

• Recognize achievement in other equivalent
  programs and avoid duplication of effort
• Complete gap analysis
• Firm may be audited only on elements where gap
  was identified
• Equivalency applications to be accepted after the
  pilot

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Audit Application

• When workplace is ready to be audited, the
  employer submits the audit application package
• Application form
• HS management system review form
• Copy of health safety program policies and
  procedures
• WSIB will verify eligibility of applicant
• WSIB assigns auditor - during pilot
• Audit scheduled
• Audit to be completed within 12 months from time
  of application
• Accreditation Standard page 6

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Audit Process
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Accreditation Status Granted

• Once audit is complete, WSIB verifies all
  requirements have been met
• Employer receives certificate and recognition
  listed on WSIB website
• Approved to use WSIB Accreditation logo on
  company letter head
• Designation that the firm is Accredited on
  clearance certificates
• Approved to post a banner/flag
• Accreditation status good for 3 years with annual
  review
• WSIB determines eligibility for financial reward
  awarded for 3 years with annual review
• Participate in program evaluation activities as
  requested by WSIB

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Annual Reviews

• 12 and 24 months after receiving Accreditation
  status
• Employer expected to implement improvements in
  their health and safety management system (HSMS)
• Employer conducts annual review of HSMS, identify
  areas for improvement and implement changes
• May consider internal auditor training for those
  on the review team
• Annual review report submitted to WSIB
• Maintain good record with WSIB and MOL/HRSDC
• WSIB reviews employers eligibility for
  continuing financial reward
• Obtain Accreditation Partner assistance as needed

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Renew Accreditation

• Renew Accreditation every 36 months
• HSMS validated by external third party audit
• WSIB reviews eligibility and issues Accreditation
  Status to those successful
• WSIB reviews eligibility for financial reward and
  issues to those successful

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Pilot Plan June 2008 to August 2009
Recruit Pilot Participants
Select Auditors Accrediting Partners
Coordinate Orientation Workshop
Train Auditors
Begin Orientation Workshops and Audits
Report preliminary pilot results to Senior
Management
Quality Assurance Activities
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Selecting Pilot Participants

• Cross section of Ontario workplaces
• Size
• Location
• Industry
• Safety Group graduates
• Firms with superior records
• Must attend orientation workshop
• Must participate in pilot program evaluation
  activities

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Expressing Interest in Pilot

• E-mail accreditation_at_wsib.on.ca to be placed on
  the notification list and to receive copy of
  Expression of Interest
• Forward completed Expression of Interest to
  accreditation_at_wsib.on.ca
• WSIB will advise those on notification list of
  upcoming dates for Orientation Workshops
• Check WSIB website (www.wsib.on.ca) for updates
  on Accreditation Program and upcoming
  Orientation Workshops

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Questions

• For further information
• accreditation_at_wsib.on.ca
• Nella Orsini, Accreditation Project Manager
• [phone] or nella_orsini_at_wsib.on.ca
• 1-800-663-6639 extension 4453