Final Networking Proposal

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• Final Networking Proposal

Presenter Juanita Bransford CST 460 Networking
Telecommunications II Wednesday May 5, 2004
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Overview

• Organization Description
• Infrastructure Current and Desired
• Recommendations
• Implementation
• Summary

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Organization Description

• National health information systems management
  consulting company
• YPRO Your PRO
• Relative to the state PRO organizations that are
  federally funded
• Originated in 1986
• Assist healthcare facilities with coding, DRG
  (Diagnosis Related Group) and APC (Ambulatory
  Payment Categories) audits chargemaster reviews
  physician education accounts receivable cleanup
  and third party billing.

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. . . Organization Description

• YPRO Staff
• Nation-wide (able to work from home)
• Highly trained
• Three years of experience within the healthcare
  environment with working knowledge of current
  coding systems including compliance guidelines
• Accreditation American Health Information
  Management Association (AHIMA)
• Certification Certified Compliance Professionals
  (CCP) from the Healthcare Fraud Abuse Institute
• Mandatory in-house seminars
• Receive monthly packets utilize
  teleconferencing to stay current with the latest
  regulatory information
• Veterans in their field of expertise

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• YPRO Services Provided

• On-site and Remote (ImageCodeSM) Coding
• DRG and APC Reviews
• Corporate Integrity Agreements
• Preceptorship Reviews
• Educational Seminars
• Third Party Billing
• Accounts Receivable Cleanup
• Office Management and/or Restructuring
• Physician Credentialing
• Negotiation of Managed Care Contracts
• Interim Management

. . . Organization Description
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• What need does the organization fulfill?
• Regulatory environment
• Ever-changing coding and compliance industry
• Shortage on coders
• Costs providers allowable reimbursement due to
  coding delays and inaccuracies
• Backlog problems
• Causes increased accounts receivables
• Healthcare fraud and abuse laws
• Steep punishments (high fines and/or
  incarceration) for miscoding (e.g., up-coding)
• Improvement of cash flow due to a decrease in
  lost revenue
• HIPPA requirements
• Confidentiality compliance

. . . Organization Description
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Current Infrastructure

• Equipment
• Computers
• Laptops
• Gateway 2000
• Compaq
• Dell
• Desktops
• Compaq Pescario (Main Computer)
• Packard Bell
• Palm Pilot Tungsten-T (by Palm)
• Printers
• (2) HP Desk Jet 672-C
• HP Color Laser Jet 2500-L
• HP 6110 Office Jet (Printer, FAX, Copier, Scanner)

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• Internet
• Wireless (Terminal Server)
• Linksys 2.4 gigahertz wireless (b)
• Allows to connect wireless from any computer in
  the house
• Wireless cards for laptops
• DSL Cable Modem (Common Carrier Charter)
• Cable modem to the main computer
• Hooks into the Linksys wireless system (like a
  router)
• Scanner
• Card Scan (connects to the palm pilot)
• Mini Scanner
• Enables business cards to be scanned into Outlook
  (contact list)
• Allows you to build a database from your contact
  list

. . . Current Infrastructure
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The Huntleigh Upper Level
2,450 Square Feet
Compaq Laptop
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Packard Bell Desktop
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Compaq Pescario Desktop
I
. . . Current Infrastructure
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The Huntleigh Basement
2,450 Square Feet
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(Small bedroom) Dell Laptop
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Storage Area Open Ceiling Cool (Great for a
Server if Ever Necessary)
Gateway 2000 Laptop
I
. . . Current Infrastructure
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• Software Utilized
• XP Operating System
• Microsoft Office Suite (Word, Excel, Access,
  PowerPoint)
• ACT 2000
• Sales management tool
• Populated with all hospitals in the nation key
  contacts
• Enter notes, sales opportunities, follow-up
  information
• Contract Templates In Word and Excel - downloads
  from the YPRO Terminal Server

. . . Current Infrastructure
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• Security
• A firewall exists through the YPRO terminal
  server connection
• McAfee Security Center is utilized on all
  computers
• Access is password protected on all computers
• Employee Backup System
• Dynamo 1300-SF
• Employees are required to run weekly backups and
  send to the YPRO Corporate IS Office in Florida
• Meets HIPPA Requirements
• Disaster and Recovery
• A disaster and recovery system is set up by YPRO
  for all computers and data
• The system is backed up on a daily basis

. . . Current Infrastructure
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Desired Infrastructure

• Network all devices
• Printers
• (2) HP Desk Jet 672-C
• Would like to dispose of ? cartridges are
  expensive
• HP Color Laser Jet 2500-L
• Would like all devices connected to this device
• HP 6110 Office Jet (Printer, FAX, Copier,
  Scanner)
• Would like all devices connected to this device

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Recommendations

• Configure peer-to-peer network through existing
  Linksys wireless system
• Set up TCP/IP connection on all computers
• Enter appropriate IP addresses
• Enter appropriate subnet mask
• Enter appropriate default gateway
• Set desired printers up as shared devices
• Install preferred printers on other computers
• Set up shared folders and give access to users

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• Set up user accounts on computers with shared
  printers for all required users
• Set up user accounts on all computers for users
  that will be utilizing shared printers
• Set up unique user IDs and passwords for
  authentication and security purposes

. . . Recommendations
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Implementation

• Desired Timeframe
• July 2004
• Configuration
• Approximately 1-2 hours (without problems)
• Test Plan
• Check to see if all computers are in the
  workgroup
• Print test pages from all computers to
  appropriate printers
• Make sure users can reach shared folders from all
  computers
• Training
• Users Mr. Bob Moore (YPRO Regional VP) and
  family members
• Experience Very experienced users
• Training Train-the-trainer 1 hour to train Mr.
  Moore who will train users if he deems appropriate

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Summary

• YPRO A national healthcare management consulting
  firm
• Desire to network existing devices
• Recommended that network connection be made
  through current wireless system
• 0 costs and minimal training necessary
• Future
• If the need every arises, there is ideal storage
  space in the lower level (with an open ceiling
  and proper temperature) that can be secured for a
  server.

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Questions
Thank You!!