the ice Graduates and Students Network Business Plan 2006 07

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the ice Graduates and Students Network

Business Plan 2006 /
07
ICE GSNet
GSNet
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The voice for the Graduate and Student
membership- Network for communication between
regions both nationally and internationally
- Share knowledge- Share and provide best
practice- Provide training for our committee
members - Raise the profile of engineering /
ICE
ICE GSNet
GSNet
What defines what we do / what we want to do?
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"GSNet is the voice of the Graduate and Student
membership. It is a network for knowledge
sharing, providing best practice and raising the
profile of Civil Engineering
ICE GSNet
GSNet
A statement that encompasses what we do
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Who we are
ICE GSNet

• The GSNet represents the Graduate and Student
  members of the Institution of Civil Engineers
  (ICE). There are around 21,000 GS members, which
  make up over 1/3 of the total membership of the
  ICE.
• The GSNet is represented on most of the ICE's
  committees and boards, and on Council.
• The GSNet acts as a conduit between the ICE's
  Council and the Regions on all matters relating
  to Graduate and Student members.
• The committee is primarily here to serve our
  members. We must listen and respond to their
  needs
• Members
• Chair,
• Honorary Secretary,
• 1 Hon Vice-Chair,
• 3 Vice-Chairs.
• Plus informal attendance from ICE Secretariat,
• graduates on council, liaison members of council,
  
• 1 rep from each region,
• 1 rep from relevant boards.

The total number at a GSNet committee meeting
could reach 41 (this is 20 less than it used to
be!)
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Where does GSNet sit within the ICE structure?
ICE GSNet
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GSNet Executive structure
ICE GSNet
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GSNet goals at beginning of 2006/07 session
ICE GSNet

• Implement new GSNet structure with focused
  strategic planning which responds directly to the
  needs of GS members
• Set the standard for all GS regional committees
  in the UK and abroad (Best practice document,
  website)
• Raise the profile of GSNet to ICE Council and
  further a field

• Key Deliverables and Activities - what we needed
  to do and have done so far this year (from
  November 2006 to March 2007)
• The Vice-Chair of each Strand is linked to the
  reps on a given number of regions to carry out
  tasks
• Improving maintaining links with the GSNet and
  ICE support functions, especially working with
  ICE Secritariat.
• Induction handbook GSNC/GSNet history, who we
  are, what we do to give to all new members. Also
  put on website
• The budget obtain copy and monitor.

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ICE GSNet

• Completed Key Deliverables and Activities (cont)
• The website Needs new address
  www.ice-gsnet.org.uk
• Upload details of new exec structure.
  Include names, roles, photos and
• email addresses
• Upload details of regional reps including email
  addresses
• Uploading all documents (board reports, adverts
  etc) and sending out links, not large emails
• Uploading the updated best practice guidance
• Uploading Induction pack once complete
• Election of 2 No. Graduate representatives on
  Council for November
• Election of Graduate and Student Reps on Boards
  and Panels as required
• Paper for Council on GSNet progress. Min 1 No.
• Run Mentor of the Year Competition
• Run Papers Competition
• Run 5-aside competition
• Meet with ICE President to give updates on
  progress. Minimum 2.No. meetings
• The business plan short and long term. Look at
  next 5 years

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Short term goals (whats left after March
conference 07)
ICE GSNet

• Induction pack issue and upload
• Develop big idea on graduate recruitment
• Raise profile of GSNet through NCE
• Update business plan with mission statement.
  Upload to GSNet pages
• Promote / Market GSNet as a benefit to all GS
• More active members and more student members
  (Delegate jobs to every member of the committee
  especially working in strands)
• Take feedback from meetings and produce comments
  with actions
• Design feedback forms
• Fill spaces on boards and panels
• Look at getting rep on ICE Floes
• Revamp papers competition / promote better
  nationally
• Rationalise Representation?
• Best practice guide - update
• Improve communication between GSNet and Regional
  Committee.
• Best practice for evening meetings. Regional
  committees and meetings regions to present
  inform the rest of the committee on sucesses
• Update KEAT - performance assessment tool
  relevant to GSNet
• Mentor of the Year competition
• ICE based email addresses for exec

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Medium term goals
ICE GSNet

• Promoting GSNet to NCE, media, TV, website.
  Column in NCE.
• Promoting GSNet to GS members and regions
  let people know we are useful. More useful
  GSNet topics.
• Get assessed from outside by regions and by
  council
• Establish KPIs
• Progression of the big idea with survey
• Improving the website and search facilities
• International.
• -Promoting and using international links.
  Further international representation - what can
  be done
• - GSNet international strategy needs setting up.
  How many regions involved, who attends, how much
  focus on international in meetings?
• Promoting joint events with IMechE and joint
  institutions. Working closer with other
  institutions through meetings, joint events.
• Board reports need to be updated to reflect
  business plan objectives
• Get involved with WFEO (World Federation of
  Engineering Organisation (if appropriate)
• Maintain best practice guide and monitor how is
  being used.
• Develop business plan in more detail

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Long term goals
ICE GSNet

• Stay active as a committee, always striving to
  improve
• Improve awareness of GSNet to new graduate and
  Student members
• Working groups producing valuable working
  documents for ICE
• GSNet should be the first point of contact for
  national/international GS members
• Have more national events
• Increase publicity

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KPIs Key Performance Indicators
ICE GSNet

• Exec meetings x minimum 4.
• GSNet meetings x 3, including 1 No. conference.
• Achieve all short term goals by end of 2006/07
  session
• Achieve half medium term goals by end of 2006/07
  session.
• Achieve 2 long term goals by end of 2007/08
  session
• Achieve 60 on committee member satisfaction
  assessment tool by end of 2006/07
• Achieve 75 on committee member satisfaction
  assessment tool by end of 2007/08
• Achieve 60 on council member satisfaction
  assessment tool by 2nd council meeting of 2007/08