USA Volleyball

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USA Volleyball Advanced Event Systems (AES)

• National Event Registration
• Information Session
• October 10, 2008

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• Additional Notes/Comments
• First step is to be sure membership data is
  accurate in Webpoint and verified prior to
  accessing AES.
• Non-Webpoint regions need to supply club
  administrator information to USAV for login to be
  created.
• A Webpoint email support form will be inserted.
  USA Volleyball and AES will receive a copy of the
  email with questions, comments or issues to
  respond.
• Once players staff are in AES the next step is
  to add them to your team roster.
• If a member of a club is not displaying, there
  may be a problem with that individuals
  membership within the club (not identified
  properly), within the region (registration or
  payment not received), or within the USAV
  national office (data regarding current
  membership status or current background screening
  not received).  First action should be to check
  the club records.  If everything appears to be in
  order within the club, the next action should be
  to contact the Region. 

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• Additional Notes/Comments
• Information regarding IMPACT certification must
  be included in USAV data.
• Coach Eligibility in Webpoint Regions is
  determined by the Coach Code of Ethics Date
  Received field. Regions may use this to track
  additional regional eligibility requirements.
• Coach Eligibility in non-Webpoint Regions is
  determined by the data file including the role of
  Coach or Assistant Coach. An individual should
  only have this role associated with his/her
  record if regional coaching eligibility
  requirements are met.
• For junior clubs, ALL adult members must have a
  current Background Screening in order for the
  membership data to import into AES.
• USAV data may be imported periodically to
  overwrite manually entered records with verified
  USAV data. USAV data imported into AES will not
  need to be verified by the Regions. Data which
  is manually entered into AES will need to be
  verified by the Regions.