Expense Reporting

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Expense Reporting

• Great Lakes Credit Union

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GLCU MEETS PASSAGEWAYS

• Introduction Intranet for Company Use
• Using Passageways to its fullest potential.
• What else does it offer, Who can benefit from it?

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Accounting Steps Forward

• We need a better way for expense reporting.
• Our goal is to be online, paperless, flexible
  and user friendly.

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Passageway Has a Better Way

• Passageways Expense Report Module Offers
• Online Easier to keep track of reports
• Completely Paperless No More File Cabinets.
  Electronic file retention.
• Flexible Reports can be submitted from
  anywhere. No more interoffice.
• User Friendly Easy to use with safety features.
  
• GLCU specific accounting process needed to be
  incorporated into the module.

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Passageways Professional Services Steps In

• GLCU outlines module enhancements.
• Project scope and timeline defined.
• GLCU timeframe of 4 to 6 weeks was met.
• Professional Service project included
  customization, testing, and implementation.

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GLCU Enhancements

• Accounting Controls
• Receipt Retention
• CFO Extras
• Pick an Enhancement for more Detail then click
  here to continue.

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Accounting Controls

• Accounts hard coded into employee profile.
• Department Numbers GL accounts selected from a
  drop down.
• Accounting needs control of GL accounts and
  Departments.

Select Link for an Example.
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Account Number Drop Down
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General Ledger Drop Down
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Department Drop Down.
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Manage Department Example
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Manage General Ledger Accts Example
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Receipt Retention

• We need to be able to attach receipts to expense
  reports.
• This was a challenge for GLCU.
• What we decided to do. (click for example)

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CFO Extras

• Final Approval
• Research Capabilities
• Accountability

Click on Image for Example.
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Other Bonuses

• CSV files can be created and imported into
  general ledger software.
• Separate Mileage Expense Reports.

• Corporate Visa Accounts are added to drop downs

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Conclusion

• Passageways Professional Service tailored the
  Expense Reporting module to GLCUs specific
  needs.
• The customized module met all of GLCUs goals for
  an online, paperless environment while
  streamlining previous processes.
• The module enhancements saved accounting time and
  money and has added a new level of
  accountability.