Legislative Accountability Report 2003

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System Level Accountability Measures Dec. 16,
2003
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STRATEGIC DIRECTION FULLY INTEGRATE THE SYSTEM

• Indicator Fiscal Physical Capital Utilization
• Measures Fiscal
• Fully Allocated Instructional Cost per FYE
• Percent Distribution of Educational General
  Expenditures by Functional Category
• Exploring Contextual Measures
• Measures Facilities
• Facilities Condition Index
• Resources for Facilities Renewal
• Exploring Contextual Measures

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STRATEGIC DIRECTION FULLY INTEGRATE THE SYSTEM

• Indicator Fiscal Physical Capital Utilization
• Measures Technology
• Utilization of Technology in Instruction
• Implementation of Web Other Technology
• Utilization of Technology in Support Services
• Customer Satisfaction with Information Technology
  Services
• Exploring Contextual Measures
• Seven Data Sources

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DATA SOURCE 5 INSTRUCTIONAL COST STUDY

• Content Instructional costs per FYE for groups
  of academic programs
• Source Integrated Statewide Record System
• Expenditure data Accounting Subsystem
• Enrollment data Student Subsystem
• Timeframe Fiscal Year
• Data Availability FY 1997 to 2002

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DATA SOURCE 6 U.S. EDUCATION DEPT IPEDS FINANCE
DATA

• Content Expenditure and revenue data
• Source U.S. postsecondary education institutions
• Timeframe Fiscal Year
• Data Availability FY 1997 to 2002
• Caveats Change in accounting standards began in
  FY 2002

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DATA SOURCE 7 SYSTEM ASSESSMENT OF FACILITIES
CONDITION

• Content Dollar value of deferred maintenance for
  System facilities
• Source Assessed by contractor according to
  System standards
• Timeframe Point in time
• Data Availability FY 1999
• Caveat Data are not currently being updated with
  the value of additional deferred maintenance

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DATA SOURCE 8 RESOURCES FOR FACILITIES RENEWAL

• Content Expenditures for facilities renewal
• Source Integrated Statewide Record System
• Expenditure data Accounting Subsystem
• Square Footage Facilities Module
• Timeframe Fiscal year
• Data Availability FY 1999 to 2003
• Caveat Expenditures for campus maintenance are
  estimated

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DATA SOURCE 9 TECHNOLOGY UTILIZATION

• Content Courses offered and transactions
  completed via technology
• Source ISRS Student Subsystem
• Timeframe Fiscal Year
• Data Availability FY 2000 to 2003
• Caveats Incomplete coding of the use of
  technology historically

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DATA SOURCE 10 TECHNOLOGY IMPLEMENTATION

• Content Web other technologies implemented by
  colleges universities
• Source Collected by ITS staff
• Timeframe 4th quarter of the year
• Data Availability 4th quarter of 2003

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DATA SOURCE 11 ITS CUSTOMER SATISFACTION SURVEY

• Content Satisfaction of customers with System
  ITS services
• Source Survey of college, university and Office
  of the Chancellor customers
• Timeframe Annually beginning 2004
• Data Availability 2002

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MEASURE 3A1 INSTRUCTIONAL EXPENDI-TURES PER FYE

• Definition General fund expenditures
  attributable to credit instruction per FYE
• Numerator Expenditures for credit instruction
  and attributable indirect expenditures
• Denominator Full year equivalent enrollment
• Inflation Adjusted with HEPI Base-1997
• Methodology change in FY 1998

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HIGHER EDUCATIONPRICE INDEX AND CONSUMER PRICE
INDEX
Fiscal Year
Table A
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INSTRUCTIONALEXPENDITURESPER FYE
Fiscal Year
Measure 3A1
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TOTAL INSTRUCTIONALEXPENDITURESIN CONSTANT
DOLLARS
Fiscal Year
Measure 3A1
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FYE ENROLLMENT
Fiscal Year
Measure 3A1
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EXPENDITURESPER FYEBY LEVEL
Measure 3A1.1 Constant 1997 Dollars
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PERCENT CHANGEEXPENDITURES PER FYEBY LEVEL
Measure 3A1.2 Constant 1997 Dollars
FY1997-FY2002 Percent Change
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EXPENDITURESPER FYEBY PROGRAM
Fiscal Year 2002
Measure 3A1.4a Constant 1997 Dollars
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PERCENT CHANGE IN EXPENDITURES PER FYEBY PROGRAM
FY 1997 to FY 2002
Measure 3A1.4a Constant 1997 Dollars
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PERCENT CHANGE INTOTAL EXPENDITURESBY PROGRAM
FY 1997 to FY 2002
Measure 3A1.4a Constant 1997 Dollars
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PERCENT CHANGEIN FYEBY PROGRAM
FY 1997 to FY 2002
Measure 3A1.4b
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EXPENDITURES PER FYEBY PROGRAMLOWER DIVISION
Fiscal Year 2002
Measure 3A1.5a Constant 1997 Dollars
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MEASURE 3A2 EXPENDITURES BY FUNCTION

• Definition Percent distribution of educational
  general expenditures by functional categories
• Numerator Expenditures by function
• Denominator Total educational general
  expenditures

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DISTRIBUTIONEXPENDITURESBY FUNCTION
Fiscal Year 2002 Total 1,065,159,428
Measure 3A2
Total Educational and General Expenditures
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EXPENDITURE DISTRIBUTION BY FUNCTIONAND
INSTITUTION TYPE
Fiscal Year 2002
Measure 3A2
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PERCENT CHANGE IN EXPENDITURE DISTRIBUTION BY
FUNCTION
FY 2001 to FY 2002
Measure 3A2
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MEASURE 3B1 FACILITIES CONDITION INDEX

• Definition Deferred facilities maintenance as a
  percent of facilities replacement value
• Numerator Dollar amount of existing repairs and
  replacements identified by a comprehensive
  facilities audit
• Denominator Facilities current replacement value
  

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FACILITIES CONDITION INDEX ACADEMIC FACILITIES
Fiscal Year 1999
Measure 3B1
5 is breakpoint between good and excellent.
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MEASURE 3B2 RESOURCES FOR FACILITIES RENEWAL

• Definition Expenditures for academic facilities
  renewal per gross square foot
• Numerator Expenditures for facilities renewal
  including
• Repair Replacement
• HEAPR
• Capital Renewal
• Campus Maintenance
• Denominator Gross square feet of academic space

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RESOURCES FOR FACILITIES RENEWAL
Fiscal Year
Measure 3B2
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RESOURCES FOR FACILITIES RENEWALBY TYPE
Fiscal Year 2001 to 2003 Average
Measure 3B2
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MEASURE 3C1 UTILIZA-TION OF TECHNOLOGY IN
INSTRUCTION

• Definition Percent of course sections offered on
  the internet
• Numerator Number of course sections offered
  entirely on the internet
• Denominator Number of course sections offered
• Context
• Percent of headcount in internet courses
• Number of students in internet courses only

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PERCENT INTERNET COURSES
Fiscal Year
Measure 3C1
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PERCENTHEADCOUNT ININTERNET COURSES
Fiscal Year
Measure 3C1
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STUDENTSTAKING ONLYINTERNET COURSES
Fiscal Year
Measure 3C1.3
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MEASURE 3C2 IMPLEMENTATION OF WEB OTHER
TECHNOLOGY

• Definition Percent of institutions that have
  implemented web other technology
• Numerator Number of institutions that have
  switched on web-based functions in ISRS
• Denominator Number of colleges and universities

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IMPLEMENTATIONOF WEB-BASEDTECHNOLOGY
Measure 3C2
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IMPLEMENTATIONOF WEB-BASEDTECHNOLOGY
Student Business Functions
Measure 3C2.1
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MEASURE 3C3 UTILIZA-TION OF TECHNOLOGY IN
SUPPORT SERVICES

• Definition Percent of course registrations via
  the internet
• Numerator Number of student course registrations
  via the internet
• Denominator Number of course registrations
• Additional components being considered
• Percent of applications via the internet
• Percent of grades entered via the internet

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PERCENT OF COURSE REGISTRATIONSUSING THE WEB
Fiscal Year
Measure 3C3
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MEASURE 3C4 CUSTOMER SATISFACTION WITH IT
SERVICES

• Definition Percent of customers that reported
  being satisfied with IT Services
• Numerator Number of customers that reported
  being very or extremely satisfied with IT
  services
• Denominator Number of customers responding to
  the item

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OVERALL ITS SATISFACTION
2002 Survey of ITS Customers
Measure 3C4
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ITS SATISFACTIONBY PRODUCT
2002 Survey of ITS Customers
Measure 3C4.1
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MEASURES 11A, 11B 11C ECONOMIC DEVELOPMENT

• Updates with data on Fiscal Year 2002 graduates
• Inflation adjustment of wage rates using Employer
  Cost Index
• Developing additional measure on percent of
  graduates in Minnesota
• Developing additional drill-downs by
  racial-ethnic status

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GRADUATERELATEDEMPLOYMENT
Fiscal Year
Measure 11A
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CONTINUEDEDUCATION RATE
Fiscal Year
Measure 11B
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GRADUATEWAGE RATE INCURRENT DOLLARS
Fiscal Year
FY indicates year wages were earnedby previous
years graduates.
Measure 11C.3
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GRADUATEWAGE RATE INCONSTANT DOLLARS
Fiscal Year
FY indicates year wages were earnedby previous
years graduates.
Measure 11C
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NEXT STEPS

• Affordability Measure
• Transfer student success versus native students
• Shift of unnecessary program duplication measure
  to a broader concept of program viability