MILITARY DUTY MANAGEMENT BRANCH

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HUMAN RESOURCES OFFICE

• MILITARY DUTY MANAGEMENT BRANCH

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MILITARY DUTY MANAGEMENTOFFICE ORGANIZATION
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MILITARY DUTY MANAGEMENT PURPOSE
ARMY/AIR TO MANAGE THE ACTIVE GUARD/RESERVE
PROGRAM IN THE ALABAMA NATIONAL GUARD IAW NGB
REGULATIONS, PROVIDE POLICY AND PROCEDURES FOR
SELECTION, UTILIZATION, CAREER MANAGEMENT,
MEDICAL ASSISTANCE, PROFESSIONAL DEVELOPMENT AND
SEPARATION.
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MILITARY DUTY MANAGEMENT MISSION
TO PERFORM ADMINISTRATIVE MANAGEMENT OF THE
ACTIVE GUARD/ RESERVE WORKFORCE IAW NGR (AR)
600-5 AND ANGI 36-101 AND INSURE STANDARDIZATION
AND UNDERSTANDING OF THE ADMINISTRATIVE PROCESSES
NECESSARY TO ACCOMPLISH DESIRED PERSONNEL ACTIONS.
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AGR STRENGTH
FY00 AUTH END STRENGTH - 790 CURRENT STRENGTH -
762
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FTUS STAFFING CRITERIA COMPANIES AND AA
DETACHMENTS
16 to 25 26 to 50
51 to 125 126
to 175 E7 - RDNS NCO E7 - RNDS NCO
E7 - RDNS NCO E7 - RDNS NCO E5 -
ADM/SUP NCO E6 - SUP NCO E6 - TNG NCO
E6 - TNG NCO
E5 - ADMIN NCO E6 - SUP NCO
E6 - SUP NCO
E5 - ADMIN
NCO E5 - ADMIN NCO

E4 - ARMORER
TNG NCO FILLED BY AGR ONLY
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FTUS STAFFING CRITERIA DETACHMENTS OF ORGANIC
IN-STATE UNITS
16 to 50 51 to 125
126 OVER E6 - RNDS NCO
E6 - RDNS NCO E6 - RDNS NCO
E5 - ADM/SUP NCO
E5 - SUP NCO
E4/E5 -
ADMIN SPC/NCO ONLY ONE DETACHMENT PER COMPANY
IS RECOGNIZED BY NGB FOR FTS AND THERE IS NO
EXCEPTION MADE FOR ENHANCED IN-STATE DETACHMENTS.
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FY00 CONTROLLED GRADE STANDARDS
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APPLICATION PROCEDURES FOR AGR ANNOUNCEMENTS

• NGB FORM 34-1 (COMPLETED)
• CURRENT SF88/93 (TP OR PP)
• QUALIFICATION/ELIGIBILITY CRITERIA
  APTITUDE SCORE IN APPROPRIATE AREA MEET
  MINIMUM GRADE REQUIREMENT SUBMIT
  STATEMENT IF OVERGRADE TO ANNOUNCED POSITIONS
  CAN SERVE 5 YEARS
  PRIOR TO REACHING 18 YEARS AFS

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AGR SELECTION BOARD

• MINIMUM THREE MEMBERS
• SENIOR MEMBER PRESIDENT
• ONE MEMBER REPRESENTS COMMAND
• INITIAL ELIGIBILITY REQUIREMENTS
• BOARD APPRAISES APPLICANTS
• APPLICANTS INTERVIEWED
• OML ESTABLISHED

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UTILIZATION AGR PERSONNEL

• LATERAL REASSIGNMENTS/TRANSFERS FORWARDED THRU
  COMMAND TO MILITARY DUTY MANAGEMENT OFFICE FOR
  APPROVAL
• UPWARD MOBILITY THRU ENLISTED PERSONNEL PROMOTION
  SYSTEM (EPPS)
• DA FORM 4187 - REASSIGNMENT
• DA FORM 2446 - TRANSFERS
• NO DOUBLE SLOTTING WITH M-DAY

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AGR LEAVE PASS PROGRAMAR-600-8-10

• AD SOLDIERS EARN 30 DAY OF LEAVE A YR _at_ A RATE
  OF 2 1/2 DAYS PER MONTH
• CAN ACCRUE UP TO 60 DAYS ANYTHING OVER 60 _at_ THE
  END OF FY IS LOST
• DA FORM 31 - USED TO REQUEST ORDINARY LEAVE
  (SIGNED BY SUPERVISOR APPROVAL AUTHORITY)
• SOLDIER IS NOT CHARGED A DAYS LEAVE IF THE
  SOLDIER WORKS MORE THAN HALF THE NORMAL SCHEDULED
  DUTY DAY

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AGR LEAVE PASS PROGRAMCONTINUED

• UNITS BELOW MACOM LEVEL COMPRESSED WORK SCHEDULE
  TUES-FRI (0700 - 1730)
• LEAVE IS CHARGED A DAY FOR A DAY - NO PARTS OF A
  DAY
• LEAVE GRANTED ON FRIDAY AND SM WORKS THE NEXT
  SCHEDULED DUTY DAY (TUES) - CHARGE ONLY 1-DAY OF
  LEAVE
• LEAVE GRANTED ON FRIDAY AND TUESDAY,
  RESPECTIVELY - CHARGE 5-DAYS OF LEAVE

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AGR LEAVE PASS PROGRAMCONTINUED

• HOLIDAY SCHEDULE FOR COMPRESSED WORK SCHEDULE
  
  SUNDAY HOLIDAY OBSERVED ON TUES HOLIDAY NOT
  ON SUNDAY OBSERVED ON FRI
• SM IS NOT CHARGED FOR HOLIDAY - IF WORKS THE DAY
  PRIOR TO HOLIDAY OR THE DAY AFTER THE HOLIDAY

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AGR LEAVE PASS PROGRAMCONTINUED

• SM TAKING LEAVE OCONUS - APPROVAL AUTHORITY IS
  THE ADJUTANT GENERAL
• SPECIAL PASSES - 3-DAY OR 4-DAY - IAW PARA 5-29
• ORDINARY LEAVE WILL NOT BE GRANTED IN
  CONJUNCTION WITH A PASS
• HTTP//alguard.state.al.us - WEBSITE FOR HRO,
  SEE POLICY ADMINISTRATION FOR AGR LEAVE PASS
  POLICY

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CONVALESCENT LEAVE

• A CIVILIAN DOCTOR CAN NOT AUTHORIZE.
• HOSPITAL CDR OR HRO CAN AUTHORIZE FIRST 30
  DAYS.
• NGB-ARP-HS MUST APPROVE ANY LEAVE IN EXCESS OF
  30 DAYS PRIOR TO EXCEEDING THE 30 DAY
  AUTHORIZATION. A REQUEST MUST BE FORWARDED TO
  THE MDM OFFICE FOR SUBMISSION TO NGB.
  NON-RECEIPT OF PRIOR APPROVAL COULD RESULT IN
  AWOL STATUS OR USE OF ANNUAL LEAVE.
• CONVALESCENT LEAVE IS SUBMITTED ON A DA FORM 31

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CARDIOVASCULAR SCREENING PROGRAM

• THE INITIAL CVSP/HRA WILL BE ACCOMPLISHED ON THE
  PERIODIC PHYSICAL EXAM COINCIDING WITH THE 40TH
  BIRTHDAY
• SUBSEQUENT SCREENINGS ACCOMPLISHED EVERY ONE,
  TWO OR FIVE YEARS AS REQUIRED
• PHYSICALS CAN BE TAKEN AT FACILITIES, IN ORDER
  OF PRIORITY, LISTED IN NGR 40-501 PARA 5-4
• DA FORM 4970 OR DA FORM 4970-E
• SM MUST FOLLOW-UP ON THE CARDIOVASCULAR
  SCREENING UNTIL CLEARED

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LINE OF DUTY INVESTIGATIONS

• DO NOT SEND LODS TO HSO
• ALL LODS ARE ROUTED THRU CHAIN OF COMMAND TO
  AL-HRO-MDM
• LOD IS NEEDED WHEN AN AGR SOLDIER RECEIVES CARE
  AT ER OR ACUTE CARE CLINICS
• SOLDIER/FAMILY MEMBER MUST NOTIFY UNIT
• UNIT MUST NOTIFY MDM

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RETENTION PHYSICAL REQUIREMENTS NGR 40-501

• OFFICERS, TO INCLUDE WARRANT OFFICERS AND ALL
  ENLISTED SOLDIERS REQUIRED EVERY FIVE YEARS
• FLYING PERSONNEL REQUIRED ANNUALLY
• MAY BE ACCOMPLISHED AT FACILITIES, IN ORDER OF
  PRIORITY, LISTED IN NGR 40-501, PARA 5-4

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AGR MEDICAL TRAVEL

• SUBMIT DD 1610 SIGNED BY SUPERVISOR OR AO
• APPROVING AUTHORITY AGR PROGRAM MGR
• VERIFICATION ON NONAVAILABILITY OF GOVERNMENT
  VEHICLE IS REQUIRED FOR POV APPROVAL
• APPOINTMENT SLIP TO VERIFY DATE TIME OF
  APPOINTMENTS
• ORDER MUST BE ISSUED PRIOR TO TRAVEL
• HTTP//alguard.state.al.us - HRO WEBSITE -
  POLICY ADMINISTRATION - AGR CIVILIAN MEDICAL CARE
  AND MEDICAL TRAVEL POLICY

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CASUALTY ASSISTANCE IN THE EVENT OF DEATH OF AN
AGR SOLDIER, THE UNIT WILL CONTACT THE FOLLOWING
APPLICABLE TELEPHONE NUMBER ASAP DURING NORMAL
DUTY HOURS 334-271-7419 OR 334-271-7402 OFF DUTY
HOURS, WEEKENDS OR HOLIDAYS TEL - 334-271-0821
(COL Petty) PAGER - 1-877-821-0951 CELLULAR -
334-320-9724 A FORMAL LODI IAW AR 600-8-1 IS
REQUIRED BY NGB UNLESS DEATH IS A RESULT OF
NATURAL CAUSES (IF BY NATURAL CAUSES - PROVIDE
DEATH CERTIFICATE OR AUTOPSY REPORT)
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ARMY PHYSICAL FITNESS TESTAR 350-41 FM
21-20

• COMMANDERS AND SUPERVISORS WILL PROVIDE ADEQUATE
  TIME DURING THE DUTY-DAY TO ALLOW SOLIDERS TO
  MAINTAIN A VIGOROUS PHYSICAL FITNESS PROGRAM. AS
  A MINIMUM, SUCH A PROGRAM WILL ALLOW FOR AT
  LEAST 30 MINUTES OF INTENSE EXERCISE AT LEAST 3
  TIMES PER WEEK, PLUS ADEQUATE PREPARATION TIME
  FOR CHANGING, SHOWERS, AND RECOVERY.
• ACTIVE ARMY SOLDIERS AND FULL-TIME GUARDSMEN AND
  RESERVIST WILL TAKE THE APFT AT LEAST TWICE
  DURING THE TY WITH A MINIMUM OF 4 MONTHS
  SEPARATING RECORD TEST, IF ONLY TWO RECORD TESTS
  ARE GIVEN.
• EACH TESTING ENTITY WILL NOTIFY THE MILITARY DUTY
  MANAGEMENT OFFICE (AL-HRO-MDM) AT LEAST 30 DAYS
  IN ADVANCE OF SCHEDULED APFT DATE.
• AN AFTER ACTION REPORT (AAR) IS REQUIRED WITHIN
  15 DAYS FOLLOWING ADMINISTRATION OF THE APFT.

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AFTER ACTION REPORT - APFT

• UNIT DESIGNATION
• DATE
• INDIVIDUAL NAME SSN
• POINTS RECEIVED FOR EACH EVENT
• HEIGHT WEIGHT
• SUPPORTING DOCUMENTS
• - DA FORM 705 (APFT SCORECARD)
• - PROFILES (TEMPORARY PERMANENT)
• - DA FORM 268 (FLAGGING ACTION)
• - DA FORM 5500-R/5501-R (BODY FAT CONTENT
  WORKSHEET)

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AGR APFT TESTING

• SEMI-ANNUAL (APFT)
• FLAGGING ACTIONS
• - 1st Failure of APFT (FLAG)
• - Failure to take the APFT (FLAG)
• 2ND FAILURE
• - Process for Separation thru MILPO

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AGR APFT FLOW CHART

RETEST FAIL
APFT FAIL
RETEST PASS
90 DAYS
FLAG
SCHEDULED FOR NEXT PROCESS FOR

RECORD TEST
SEPARATION
ADMINISTRATION OF AN ADDITIONAL RECORD APFT AFTER
THE SECOND RECORD FAILURE IS NOT ALLOWED UNLESS A
SOLDIER HAS BEEN PROCESSED FOR SEPARATION AND
RETAINED BY TAG
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POLICY ON WEIGHT CONTROLAR 600-9
FAILURE TO MEET ARMY WEIGHT STANDARDS IN
ACCORDANCE WITH AR 600-9, WHEN NO MEDICAL REASONS
EXISTS, CONSTITUTES UNSATISFACTORY OR SUBSTANDARD
PERFORMANCE AND REQUIRES MANDATORY REFRAD FROM
FTNGD IN ACCORDANCE WITH NGR 600-5.
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AGR WEIGHT CONTROL FLOW CHART
1 SEP 98 ENTERS WEIGHT CONTROL
1 MAR 99 SAT PROGRESS NOT MADE
1 NOV 98 SAT PROGRESS NOT MADE
2 mos
6 mos
May be referred by Cdr to Health Care Pers for
Evaluation
PROCESS FOR SEPARATION NGR 600-200 PARA 8-26M
FLAG RECORDS
OR
PROCESS FOR SEPARATION
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PROFILES (TEMPORARY/PERMANENT)AR 40-501

• PERSONNEL WITH TEMPORARY PROFILES DO NOT TAKE ANY
  PORTION OF THE APFT. AFTER THE PROFILE IS
  LIFTED, THEY WILL TAKE THE THREE EVENT TEST.
• PERSONNEL WITH PERMANENT PROFILES WILL TAKE THE
  PORTION OF THE APFT AS SHOWN IN BLOCK 7 OF DA
  FORM 3349. THE 2-MILE RUN EVENT OR AN APPROVED
  ALTERNATE TEST EVENT AS OUTLINED IN FM 21-20,
  MUST BE TAKEN IF THE TEST IS TO COUNT FOR RECORD.
• ALL TEMPORARY PROFILES THAT EXCEED 30 DAYS MUST
  BE ON A DA FORM 3349.
• THE (INDIVIDUAL SICK SLIP) DD FORM 689 MAY BE
  USED IN LIEU OF DA FORM 3349 FOR TEMPORARY
  PROFILES OF 30 DAYS OR LESS.

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PROFILESTEMPORARY/PERMANENT

• TEMPORARY PROFILES THAT EXCEED 90 DAYS/ 3
  MONTHS. (AR 40-501, para 7-4b)
• TEMPORARY PROFILES THAT HAVE BEEN EXTENDED FOR
  MORE THAN A TOTAL OF 12 MONTHS. (AR 40-501, para
  7-4b)
• NUMERICAL DESIGNATORS OF 3 OR 4 UNDER THE
  PHYSICAL PROFILE SERIAL ON THE SF 88. (AR
  40-501, para 7-6a)

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MOS-AOC QUALIFICATION REQUIREMENTS

• IAW NGR (AR) 600-5 AGR SOLDIERS ARE REQUIRED TO
  BECOME QUALIFIED FOR THEIR ASSIGNED MTOE/TDA
  POSITION WITHIN 12 MONTHS.
• FAILURE TO BECOME QUALIFIED WILL RESULT IN
• - MANDATORY SEPARATION
• OR
• - REASSIGN TO QUALIFIED POSITION
• MOS QUALIFICATION CAN BE ACHIEVED THROUGH ARMY
  SERVICE SCHOOLS, U.S. ARMY RESERVE FORCES
  SCHOOLS, ARMY NATIONAL GUARD MILITARY ACADEMIES
  OR NGB APPROVED READINESS TRAINING SCHOOLS. ACCP
  SOJT IS NOT AUTHORIZED.
• A WAIVER OF EXTENSION TO COMPLETE MOS
  QUALIFICATION CAN ONLY BE GRANTED BY NGB-ARM-P IF
  FAILURE TO COMPLETE COURSE WAS THROUGH NO FAULT
  OF YOUR OWN.
• REQUEST FOR EXTENSION MUST BE SUBMITTED AT LEAST
  60 DAYS PRIOR TO SUSPENSE DATE.

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ADDITIONAL INFORMATION

• TCBs WILL BE ESTABLISHED TO EVALUATE THE RECORDS
  OF AGR SOLDIERS IN THE THIRD YEAR OF THEIR
  INITIAL TOUR OF DUTY (OFFICERS AND ENLISTED).
• ALL AGR SOLDIERS WHO HAVE COMPLETED 20 YEARS OF
  AFS WILL BE CONSIDERED BY THE ENLISTED
  QUALITATIVE RETENTION BOARD (EQRB).
• ALL AGR SOLDIERS DESIRING OUTSIDE EMPLOYMENT WILL
  SUBMIT A REQUEST THRU THEIR CHAIN OF COMMAND TO
  AL-HRO-MDM.
• PROMOTION CRITERIA FOR AGR ENLISTED SOLDIERS CAN
  BE FOUND IN
• - NGR (AR) 600-200/ENLISTED
  PERSONNEL MANAGEMENT
• - SMDR 600-200/ENLISTED PERSONNEL
  PROMOTION
• SYSTEM (EPPS)
• - SMDR 600-203/CENTRALIZED
  PROMOTION BOARDS