PowerPointPrsentation

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Annual Report meeting December 7, 2006 J.
Eschke, GSI

• Welcome
• Overview meeting
• Update status of FAIR project
• Status DS Management
• - first Annual Report
• - Status and distribution of 2.
  Prefinancing
• 5. Preparation of second Annual Report
• - Activity Report
• - Financial Forms (Florian Weißbach)
• - Distribution of work / deadlines
• 6. FP7

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"Final" Layout
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FAIR Baseline Technical Report Official FAIR
project description 6 Volumes with more than
3500 pages and more than 2600 authors
FAIR BTR
Volume 1 Executive Summary Volume 2
Accelerator and Scientific Infrastructure
Volume 3A Experiment Proposals on QCD Physics
3.1 CBM Volume 3B Experiment
Proposals on QCD Physics 3.2 PANDA 3.3
PAX 3.4 ASSIA Volume 4 Experiment
Proposals on Nuclear Structure Astro Physics
(NUSTAR) 4.1 LEB-SuperFRS 4.2
HISPEC/DESPEC 4.3 MATS 4.4 LASPEC 4.5
R3B 4.6 ILIMA 4.7 AIC 4.8 ELISe 4.9
EXL Volume 5 Experiment Proposals on
Atomic, Plasma Applied Physics (APPA)
5.1 SPARC 5.2 HEDgeHOB 5.3 WDM 5.4
FLAIR 5.5 BIOMAT Volume 6 Civil
Construction and Safety
For down load of the report http//www.gsi.de/fai
r/reports/btr.html
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FAIR Baseline Cost
CORE Evaluation and TAC
recommendation
(M) Accelerators
533 Baseline Experiments
180 Buildings Supply Systems
289 ----------------------------------------------
--------------------------------------------------
---------- Total Investments
1002 Manpower (2400 MY)
185 ----------------------------------------------
--------------------------------------------------
---------- Total Project Construction Cost
1187 75 of construction cost from
Germany, 25 from member states Operation costs
shared among member states
additional funding expected from 30 non-member
states already involved in FAIR experiments
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Project Status and next steps

• Next steps
• Completion of negotiations on financial / in-kind
  contributions with FAIR member countries
• Appointment of shareholders of FAIR GmbH
• Final checks of legal documents
• Signing of Convention
• Establishment of FAIR GmbH (Mid 2007)
• Start Civil Construction (End 2007 / Beginning
  2008)

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in 2015 after 8 year of construction
FAIR Facility for Antiproton and Ion Research
Observers
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EU Support for FAIR project in FP6 "Design
Studies" and "Construction of new infrastructures
(CNI)"

• Design Study "DIRAC secondary-Beams" (1. Feb.
  2005 31. Jan. 2008)
• application to EU 10 Mio ( 9 Mio
  approved, total budget 22 Mio )
• 29 participating institutes
• Scope of Design Study secondary beams (RIB
  and Antiprotons)
• SIS100, CR, RESR, NESR, NUSTAR, HESR, PANDA
• Kick-Off meeting 14-15 April 2005
• CNI contract "DIRAC-PHASE-1" (1. Oct 2005 30.
  Sept 2009)
• application to EU 14,8 Mio ( 10,4 Mio
  approved, total budget 100 M)
• EU funding 100 for Construction (up to
  10 of total construction cost)
• 13 participating institutes
• Scope of CNI FAIR Phase-1
• FAIR injector SIS18 intensity upgrade,
  HADES upgrade, construction R3B magnet
• Kick-Off meeting 1-2 December 2005

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EU support for FAIR in FP6 FAIR Construction of
new Infrastructure (CNI) contract, FAIR Design
Study, I3HadronPhysics, EURONS
SIS100/SIS300
SIS18
HADES / CBM I3HadronPhysics
HESR
R3B
Super- FRS
GSI Accelerator Facilities
HADES
PANDA (I3HadronPhysics)

• Scope of FAIR CNI (DIRAC-Phase-1)
• FAIR injector SIS18 intensity upgrade,
• HADES upgrade R3Bmagnet
• EU-Support 10,4 M
• Scope of FAIR Design Study (DIRAC-secondary-Beams)
  
• ? secondary beams (RIB and Antiprotons)
• EU-Support 9 M
• Integrated Infrastructure Initiatives (I3)
• I3HadronPhysics FAIR related EU-Support 10,8
  M
• EURONS FAIR related EU-Support 2 M

R3B
NUSTAR EURONS
CR
NESR
EU support for FAIR in FP6 very important for the
preparatory phase of the FAIR project
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FP6 EU contracts - FAIR related activities
Adding the required institutional contribution
of all participating institutes increases these
amounts by more than a factor of two (own
contribution gt 50 for I3 and DS and gt 90 for
CNI).
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Status Design Study Management
FAIR EU Management Team for Design Study CNI
contract Katharina Berghöfer , Jürgen Eschke,
Florian Weißbach
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Status Design Study Management

• first Annual Report is accepted by EC
• only 2.086.426,99 claimed as requested EC
  contribution for the first 12 months
• first prefinancing was 3.959.712,00 (80 of EC
  contribution of first 18 months)
• 70 rule 2.771.798,40
• After 18 months cost statements for GSI and
  FZ-Jülich and Intermediate Report submitted
• to EC ? 2.777.002,37 claimed as requested EC
  contribution, 70 rule fulfilled
• second prefinancing will be 1.799.735,00
  (transfer to GSI in December 2006)
• calculation of second prefinancing
• 80 (Prefinancing of EC contribution for
  period 2first 6 months of period 3)-
• (1st prefinancing - amounts justified and
  accepted for period 1)
• 0.8 (3.026.995,00 1.550.360,00)
  (3.959.712,00 - 2.086.426,99)

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Prefinancing / payments

• first prefinancing 3.959.712,00 (44 of 9
  M)
• second prefinancing 1.799.735,00 (20 of 9
  M)
• third prefinancing
• final payment

How do we achieve to spend 9 M EC contribution ?
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Distribution of 2. prefinancing
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Annual Report A. an activity report including -
a progress report, - the list of deliverables, -
a report on the use and dissemination of
knowledge. B. a management report (financial
information) including - a justification of the
resources deployed, - the Form C Financial
Statements (which may require an
Audit certificate if provided for under Article
7.2 of the contract), - a summary financial
report. C. a report on the distribution of the
Community financial contribution.
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A. ACTIVITY REPORT
summary status FAIR project ? FAIR EU management
team summary for each "design project" ? Design
Project Leader plus corresponding member of the
steering committee
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? FAIR EU management team
1.4 Update of the non-confidential Project
information (for EU Database)
? FAIR EU management team
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1.3 Other specific activities (Design
Study/Construction activities) This section
covers all the aspects of the Design
Study/Construction activities (other than the
Consortium Management activities) as defined in
Annex I Description of Work to the contract. A
separate section should be given for each
task ? taskleader of this task 1.3.1 Title
of the first Task Give, using the table below,
a list of all contractors participating in this
Task during the reporting period and the total
human effort deployed.
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Describe the progress made during the reporting
period toward the objectives of the Task and
toward the milestones and deliverables foreseen,
specifying the contribution of the involved
contractors. The contribution of each contractor
should be given with sufficient details to allow,
in an unambiguous way, to justify the costs
declared in part B management report of this
annual report. Describe any significant
achievements, and their impact, resulting from
this Task during the reporting period. Clearly
highlight and justify any major deviations from
the work planned in the contract. Indicate the
recommended actions to correct such
deviations. List in the table below all
milestones and deliverables defined in the
contract that have been achieved during the
reporting period.
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List in the table below the major meetings and
workshops organised under this activity during
the reporting period
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2. List of deliverables
? FAIR EU management team
3. Use and dissemination of knowledge ?
taskleader of each task This section should
start on a new page. Describe all the
actions undertaken during the reporting period to
disseminate, promote and exploit the knowledge
derived from the project. For each action
indicate the Weblink, if any. Areas to be
covered may include - publications resulting
from the project - patentable results, including
a list of patents applied for - conference
presentations resulting from the project -
Web-based activities
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B. MANAGEMENT REPORT (FINANCIAL INFORMATION) 1.
Justification of the resources deployed Provide,
for each contractor, the table Justification of
resources deployed during the reporting period(
Appendix 1) ? each participating contractor 2.
Forms C - Financial Statements This section
should start on a new page. Provide, for each
contractor, the Form C - Financial Statements
(look at http//www.cordis.lu/fp6/find-doc.htmrep
orting). Audit certificates must be submitted
with the Forms C if required for this period in
Article 7.2 of the contract7. ? each
participating contractor 3. Summary financial
report This section should start on a new
page. Provide a Summary financial report (look
at http//www.cordis.lu/fp6/finddoc.htmreporting)
consolidating the costs claimed by each
contractor for the reporting period ? FAIR EU
management team
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C. REPORT ON THE DISTRIBUTION OF THE
COMMUNITY FINANCIAL CONTRIBUTION Provide the
Report on the distribution between contractors
made during the reporting period of the Community
financial contribution (look at
http//www.cordis.lu/fp6/finddoc.htmreporting)
? FAIR EU management team
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Deadlines Activity Report 16. February 2007 ?
taskleader of this task MANAGEMENT REPORT
(FINANCIAL INFORMATION) 16. February 2007 ? each
participating contractor (Justification of the
resources deployed and Form C)
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Management Structure Design Study
"DIRACsecondary-Beams"
Advisory Boards ? existing PACs and TAC of FAIR
project
Governing Board (representatives of 33
Institutes/Institutions)
Design Study Coordinator
EC
Management Office
Steering Committee (Design Study Coordinator,
FAIR Project Leader, GSI Director,
Representatives of the 5 Design Projects)
Design Study Technical Group ( Design Study
Coordinator, 5 Design Project Coordinators and 21
Task Leaders )
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Steering Committee Tasks of the Steering
Committee The Steering Committee assists the
Design Study Coordinator and is responsible for
the operation of the whole Project as a
homogenous body. ... The Steering Committees
tasks are Review of resource status and Project
progress Preparation on major changes in the
implementation plan including re-distribution of
the budget, to be approved by the Governing
Board Monitoring of scientific and technical
progress (improve quality of reports) Composition
of the Steering Committee The Steering Committee
is composed of - The Design Study Coordinator as
the Chairperson - The FAIR Project Leader - The
GSI Director - One representative of each of the
five Design Projects J. Eschke (Chair), H.
Gutbrod, W. Henning, PANDA (Paola Gianotti,
Frascati), NUSTAR (R. Krücken, München), HESR (R.
Maier, FZJ), COOLSB (B. Franzke, GSI), SIS100 (D.
Krämer, GSI)
Design Project Leader 1. PANDA James Ritman
(FZJ) 2. NUSTAR Martin Winkler (GSI) 3. HESR
Raimund Tölle (FZJ) 4. COOLSB Markus Steck
(GSI) 5. SIS100 Peter Spiller (GSI)
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Design Project Leader 1. PANDA James Ritman
(FZJ) 2. NUSTAR Martin Winkler (GSI) 3. HESR
Raimund Tölle (FZJ) 4. COOLSB Markus Steck
(GSI) 5. SIS100 Peter Spiller (GSI)
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History of the Design Study Proposal mid 2003
Start preparation of proposal 4.3.2004
Submission of proposal 9.8.2004 Start of
contract negotiations Feb. 2005 completion of
contract negotiations 17.3.2005 signing of EU
contract by Coordinator GSI ? Start of contract
1. February 2005 (duration 36 month)
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Participants
33 participating institute (31 contractors)? 31
participating institute (29 contractors)
X
X
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Financial forms "Form C-Model of Financial
Statement per Activity"

• Please insert all relevant information in the
  yellow highlighted fields
• Informations how to complete the form are given
  in the "Guide to Financial Issues"3.2.3.1.1.2
  page 89 ff. and the reporting Guide (already sent
  to you via email also to forward it to your
  financial contact person)
• For further questions send an email or
  callKatharina Berghöfer (k.berghoefer_at_gsi.de)
  and Florian Weißbach (F. Weissbach_at_gsi.de)
• phone [phone]

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Financial Form "Justification of resources
deployed during reporting period"

• Use your own cost categories due to your
  accounting department
• AC cost modell
• Total direct eligible costs 20 indirect costs
  Total costsgt must refer to request of FP6
  Financial contribution given in Form C (Section
  5) (Footnote 2)
• Total effort in person months be aware of
  footnote 1!
• Global estimate of the total costs for AC
  contractorsgt must refer to progress report and
  Annex I regarding own contribution (advicein
  case of an audit timesheets are helpful!)
• FC/FCF cost modell
• Total direct eligible costs 20 indirect costs
  Total costsgt must refer to request of FP6
  Financial contribution given in Form C (Section
  5) (Footnote 2)