411 Academy

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411 Academy

• Seize the Day

411 Academy October, 2009 Dona
Boatright CCCC Vice Chancellor, Emeritus
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DONT GO IT ALONE
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Overview

• Understanding the Language
• The Hierarchy of Rules
• Key Regulations
• Managing at the College
• Hot Issues
• Resources and Tips

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Understanding the Language

• No good dictionary or Grammar available
• But check out the glossary of terms
• Sometimes we call things by many different names
• Prop 98
• BOG
• 75/25
• AB 1725
• SLO

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Some Words are Charged

• They have multiple meanings
• The evoke different responses from different
  constituencies

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For Example, depending on who is talking and in
what context

• Enrollment Management
• Side of the House
• Categorical
• Economic Development
• Total Quality Management
• Student Learning Outcomes

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Some Issues Have Been Canonized
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AB 1725

• Represents the 10 Commandments?
• OR
• Work of the Devil?

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Know Who is Talking

• Know who is talking

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Living in Acronym World

• And then there is the unrelenting use of
  abbreviations.

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Peralta Community College District

• PPSI
• VVSS
• PPIT
• SPPAC
• DAS
• PRC
• SMT
• IEC

• BCC
• DMC
• PAAA
• CIC
• IEC
• BSMC
• VPI/D
• DWEMPC

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Abbreviations Can Make or Break You

• WSCH
• FTEF
• FTES
• SACC
• TBA
• FTO
• ARRA
• MIS

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The hierarchy of rules

• Statute state lawthe Education Code
• Title 5 (of the California Code of Regulations)
  regulations adopted by the Board of Governors
• Local board policy local implementation of
  regulations
  

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• Regulations - who cares!!!

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Regulationswho cares?You Should!!!

• Ethical commitments made by those who sign off on
  compliance
• Economic implications for failure to adhere to
  regulations that have apportionment sanctions
  attached
• Political implications of flouting of regulations

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Statute Education Code

• Section 70901
• (a) The Board of Governors of the California
  Community Colleges shall provide leadership and
  direction in the continuing development of the
  California Community Colleges as an integral and
  effective element in the structure of public
  higher education in the state. The work of the
  board of governors shall at all times be directed
  to maintaining and continuing, to the maximum
  degree permissible, local authority and control
  in the administration of the California Community
  Colleges.
• 70901(b)(6) Establish minimum conditions
  entitling districts to receive state aid for
  support of community colleges.

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Ed Code, contd

• 70902. (a) Every community college district shall
  be under the control of a board of trustees,
  which is referred to herein as the "governing
  board." The governing board of each community
  college district shall establish rules and
  regulations not inconsistent with the regulations
  of the board of governors and the laws of this
  state for the government and operation of one or
  more community colleges in the district.

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Title 5 regulations

• Minimum conditions for receipt of state support
• Standards of scholarship (51002)
• Remedial coursework limit (55765.5)
• Grade changes (55760)
• Award of degrees and certificates (51004)
• Minimum requirements for the Associate Degree
  (55806)
• Open courses (51006)
• Equal employment opportunity (51010)
• Student fees (51012)
• Curriculum (51021)

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Title 5

• Revised and Reorganized
• Curriculum and Instruction
• CIO Bible

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Local Board policy

• Policies implementing Title 5 regulations
• Per Ed Code 70902 above
• Be aware of your own districts policies

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Minimum Conditions Compliance

• Be aware of all the elements
• Know which ones are your responsibility
• Pay attention to deadlines on reporting

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Minimum Conditions Compliance Advice

• Some topics involve greater likelihood of
  violations and will be monitored more closely
• Self-compliance and other mechanisms will now
  be used for some issues which are tracked
  elsewhere
• Comprehensive Plans
• Approval of new colleges and educational centers
• Accreditation
• Counseling programs
• Objectives
• Faculty, staff and student participation in
  governance
• or through the complaint process

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Managing at the College

• You cannot know all the information all the time.
• Key is to be AWARE of
• your areas of responsibility
• where to find information quickly when you need
  it
• who you can call when you cannot find it!

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Managing at the College

• Hiring
• Evaluation
• Assignment/Load
• Contract Negotiations
• Contract Management
• Conflict Resolution

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F/T Faculty Hiring/Evaluation

• Use CIO network for real reference checks
• Keep department culture in mind (good fit or
  change agent?)
• Be advocate for students
• Be vigilant during first year
• Be bold

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P/T Faculty Hiring/Evaluation

• Avoid Crisis or Convenience Hiring
• Create Part-Time Faculty Pools
• Pay attention to Evaluation process
• Monitor Re-hire process
• Student evals complaints
• Grading practices
• Student retention
• Avoid owning mediocre PT faculty
• Be Advocate for Student Needs

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Collective Bargaining

• Be involved whether at the table or not
• Pay attention in your practices
• Avoid setting unwanted precedents
• Train your Deans and Chairs

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Faculty Assignment and Load/Contract Enforcement

• Quest for Perfect Schedule for STUDENT needs as
  opposed to faculty
• Be strict, consistent but not inflexible
• Create an ethos of fair process so you do not
  have to overrule your dept. chairs
• KNOW the contract

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Conflict Management

• Maintain communication with deans/chairs
• Follow college processes
• Document conversations
• Be creative
• Use resources HR, Medical, Legal

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Awareness of Statewide Issues

• Know the System Office Structure Staff
• Use the tools
• websites
• Read the memos
• Meet the deadlines
• Ask questions
• Engage with the Consultation Process

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(No Transcript)
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Recent and Continuing Issues

• Concurrent enrollment
• Basic Skills
• 50 law
• FTO-full-time faculty obligation (75/25)
• Accreditation
• Student Learning Outcomes
• TBA hours

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AccreditationFOCUS ON THE BIG 41

• Responses to Previous Recommendations
• Program Review Sustained
• Planning Sustained
• Student Learning Outcomes Development
• Distance Education

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AFFIRMATIVE ACCREDITATION

• REMEMBER Its all about the college..
• Question Can we assure parents, potential
  students and others that we provide a reputable,
  high quality educational experience?
• Answer Clear, concise, honest review
• Report to avoid at all cost
• National Enquirer or Doctoral Dissertation

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Focus

• III.A. 3.a. The institution establishes and
  adheres to written policies ensuring fairness in
  all employment procedures.
• Descriptive Summary
• Written policies exist as part of the human
  resources section of the Board Policies and
  Procedures Manual. (REFIII.A.10.) These policies
  relate to all aspects of employment, including
  recruitment and selection, job descriptions and
  personnel appointments, employee rights and
  protections.
• Self Evaluation
• The College meets this standard.
• Action Plan
• None.

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Be specific and measurable..

• Action Plan
• The College will investigate stable funding
  sources required to maintain technology and the
  required support.
• The College will seek additional technology
  funding through on-going state funding, business
  and industry partnerships, and will forecast for
  a future bond measure to support its
  instructional technology needs.

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• Self Evaluation
• The College and Library together have a very
  strong information competency program and plan in
  place to ensure that students gain information
  competency skills. As the number of courses
  infused with information competency increases,
  students will have more opportunities to learn
  and practice these skills regardless of whether
  they plan to obtain associates degrees or pursue
  other educational paths.
• Action Plan
• None.

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Remember - Were all in this together
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Resources and tips

• Program and Course Approval Handbook
• Tutoring and Learning Assistance Guidelines
• Basic Skills Report (Poppy Copy)
• Legal Affairs site at www.cccco.edu
• The roles of the Os CIOs, CSSOs, CHROs,
  CBOs, and others

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Where Can I find this Stuff? www.cccco.edu
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Chief Instructional Officers www.ccccio.org
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Chief Student Services Officerswww.coc.cc.ca.us/
host/csso/
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RP Group website www.rpgroup.org
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Community College League of California
www.ccleague.org
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• accjc.org

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Top 10 Get Real List of Things Administrators
Need to Know

• There will never be enough MONEY!
• There will never be enough STAFF!
• There will never be enough TIME!
• There will never be enough SPACE! There will
  always be problems with construction projects.
• People will still be PEOPLE! They will
  occasionally misunderstand, blame it on someone
  else and mess things up! We are not Gods!
• Your job will get harder, and the organization
  and work will be more complex. More rules,
  constraints

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Top 10 Get Real List (continued)

• 7. CHANGE will be the only CONSTANT!
• 8. There will be increased external COMPETITON.
• 9. OPPORTUNITIES are seldom labeled.
  Opportunities are often disguised as problems.
  Ban the word CANT from your vocabulary.
• You are NOT ALONE WORK IN TEAMS and
  partnerships. Compromise is not a dirty word.
  Strategic partnerships and teamwork can overcome
  most of the above realities.
• Originally prepared by Bill Feddersen, Retired
  College President, Mt. SAC

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Q A