Title: Engineers Without Borders EWB Project Process
1Engineers Without Borders (EWB) Project Process
By LT Kurt Kesteloot, P.E., USPHS
2Outline
- Brief Introduction to EWB
- Project Timeline
- Project Application Phases
- Project Assessment/Design Phase
- Project Expenses
- Project Implementation
- Project Follow-up / Continuing Project/
Completion - Benefits to the community and officer
- How to become involved
- Closing Remarks
3EWB Introduction
- Non-profit organization that offers great
opportunities for members of any discipline - 316 professional and student EWB chapters
- EWB provides prospect to become involved in
projects of all different types - Foreign
- Domestic
- Three ways to initiate a project with EWB
- Initial Project process takes about 38 weeks and
involves an assessment trip to the region - Minimum of a five year project commitment
Engineers Without Borders USA, 2008
4Project Timeline
- Program Application Process
- Project Application (501) Week 0
- Application Review Committee Reviews Application
Weeks 2-6 - Application Decision Weeks 6-8
- Total Time 6-8 Weeks
- EWB-USA does not accept travel requests until
after a program has been approved. - The Project Resources area of the EWB-USA.org web
site describes the EWB-USA's process and provides
example forms for each portion of the process. - Each chapter will have one or more programs
within a given region of a country. Within that
program, chapters can do multiple projects (i.e.
water supply, solar lighting, etc.).
Engineers Without Borders USA, 2008
5Project Timeline (continued)
- Engineers Without Borders USA, 2008
6Project Application
- Start Your Program
- Chapters agree to dedicate at least five years to
their programs, and provide five years of
monitoring for each project implemented within
that program. - Submit a new Program Application (501) to
EWB-USA. - Apply for an Open Program.
- Partner with another NGO or community project
- Once a chapter has been approved for a new
program, the chapter can then start working on
projects for the community. Each project needs
to be approved by a project manager and each
program must follow the EWB-USA project process. - In general EWB-USA asks that chapters limit
themselves to a maximum of three programs and up
to a total of six projects at one time.
Engineers Without Borders USA, 2008
7Project Downloads Available
Each step of the process has an example files
available on of what should be submitted for all
members Section 5 Projects
- 500 - Partnering Project Information Form
- 501 - New Program Application Sample Program
Application - 501B - Continuing Project Application
- 502 - Chapter Application to Acquire an EWB-USA
Program - 505 - Site Assessment Form
- 506 - Project Expense Form Sample Project Expense
Form - 510 - Partnering Project Waiver Agreement
- 512 - One-Page Project Description
- 521 - Pre-Assessment Report Instructions
- 521 - Pre-Assessment Report Template
- 522 - Post-Assessment Report Instructions
- 522 - Post-Assessment Report Template
- 523 - Alternatives Analysis Report Instructions
- 523 - Alternatives Analysis Report Template
- 524 - Preliminary Design Report Instructions
- 524 - Preliminary Design Report Template
- 525 - Pre-Implementation Report Instructions
Engineers Without Borders USA, 2008
8(No Transcript)
9Project Assessment/Design
- Submit 521, 605 and 608
- Student Chapter has a professional mentor that
reviews their plans - Professionals review their own plans
- Submit plans to EWB-USA a meeting with the TAC is
established and the design is discussed
10Project Expenses
- Fundraising
- Canvassing
- Grant Writing
- Rotary and other NGOs
- Design will be hindered by your ability to
acquire funds
11Project Implementation
- Submit 525, 605 and 608
- Everyone needs proper immunizations, passports,
visas, etc. depending on the area of the project - Assure you have proper tools, materials, safety
plans, cultural training. - Make all necessary contacts in country to
expedite construction - Allow for extra time to meet the community and
any problems with construction (This can vary
drastically from the scope of the project,
professional mentors need to provide assistance
with how much time is necessary.)
12Project Continuation/Completion
- Remember five years minimum after implementation
- Assure the community has proper training and
comprehendible manuals for maintenance - Keep in contact and provide technical advise when
ever possible
13Benefits to Community and Officer
- The community has a professional on site to help
the students and assure a quality end product. - Student chapters must have a P.E. accompany them
on the project site. - Officers gain experience applicable to their job
or profession.
14Get Involved with a Project
- EWB-USA projects are not just for engineers
- (1) Contact a chapter(2) Take a look at
projects to determine what projects interest you
the most, and then contact the chapter associated
with that project - (3) Start a new chapter and choose or develop a
project - All of the EWB-USA projects are designed and
planned by EWB-USA chapters and the chapters
manage who travels, engineers, fundraises, or
helps with the projects in general. - EWB-USA provides the technical, health and
cultural reviews of the projects prior to the
start, the assessment or implementation of a
project.
15Closing Remarks
- Use the EWB-USA Website to acquire the necessary
forms to start, continue, or complete a project. - Allow approximately 38 weeks or more before the
desired construction date. - USPHS officers cannot address every communitys
need. We should encourage communities to seek
additional help from NGOs such as EWB when we
cannot assist. - Not only can officers add to the project, they
can learn valuable information towards becoming a
better officer.
16Questions?