1'6 Quality Management Project Preparation Phase

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1.6 Quality Management Project Preparation Phase
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What is Quality Management Project Preparation
Phase?

• Its part of Phase 1 Project Preparation
• The purpose of this phase is to provide initial
  planning and preparation for your SAP project.
  Although each SAP project has its own unique
  objectives, scope and priorities, the steps in
  Phase 1 help identify and plan the primary focus
  areas to be considered.
• As you prepare for your SAP implementation,
  there are important issues you must address at
  the beginning of the project, including

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• Defining your project goals and objectives
• Clarifying the scope of your implementation
• Defining your implementation strategy
• Defining the overall project schedule and
  implementation sequence
• Establishing the project organization and
  committees
• Assigning resources
• By addressing these issues early in your
  implementation, you help ensure that the
  project proceeds efficiently, and that you have
  established a solid foundation for a successful
  SAP implementation.

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• Phase 1 consists of the following work packages
• 1-1 Initial Project Planning
• 1-2 Project Procedures
• 1-3 Create Training Plans
• 1-4 Project Kickoff
• 1-5 Technical Requirements Planning
• 1-6 Quality Check Project Preparation Phase

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Overview

• What is Quality Management Project Preparation
  Phase?
• 1.6.1 Perform Quality Check and Obtain
  Approval
• 1.6.1.1 Conduct Quality Check
• 1.6.1.2 Signoff Project Preparation

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Quality Management Project Preparation Phase

• Quality Check Project Preparation Phase
• The purpose of this work package is to provide
  final verification of all prior project planning
  and deliverables from this phase. Its critical
  that regular quality checks be performed
  throughout the phase, as tasks are completed. All
  issues regarding scope, project environment and
  initial technical setup must be addressed.

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1.6.1 Perform Quality Check and Obtain
Approval The purpose of this activity is to
collect all deliverables and to review them
together for completeness and accuracy. Quality
checks are performed as specific tasks are
completed. However, it is also critical to review
deliverables in total because individual results
from one task can have an adverse impact in
another area of the project. Upon completion of
this quality check, signoff is obtained and the
project proceeds to the next phase.
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Trigger Phase 1 activities have been
completed Input Phase 1 deliverables Output Comp
leted and formal signoff of Phase
1 Outcome Approval to proceed to Phase 2  
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1.6.1.1 Conduct Quality Check

• The purpose of this task is to collect and
  review the status of all deliverables from this
  phase to ensure that all activities, tasks, and
  deliverables are complete.
• This is an internal quality check carried out
  by the project manager and should not be confused
  with Determine Quality Assurance Standards, which
  addresses external, independent quality checks.

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Steps

• Review project charter and verify completeness
• The project charter needs to address the
  project mission statement, business drivers, and
  business and project measurements.
• Verify that an implementation strategy has been
  chosen
• Ensure that the project team room has all
  necessary components
• If necessary, review the Project Room
  Requirements White Paper.

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Steps

• Verify that needed project team roles are filled
• Review the project plan components for
  completeness
• The project plan consists of three different
  parts the work plan, the budget plan, and the
  resource plan.
• Review the organizational change management plan

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Steps

• Review the project team training plan
• At this point, the project team should be
  scheduled for both level one and level two
  training. If possible, it is recommended that
  level two training begins before Business
  Blueprinting. This helps the team visualize their
  business processes using an SAP system.
• Validate that all project management standards
  and procedures have been created
• The standards for project communication,
  documentation, issue and scope management, team
  building, project planning and monitoring, and
  quality assurance need to be reviewed. Make sure
  that owners are identified for issue and scope
  management and that procedures are in place for
  addressing issues and changes in scope.

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Steps

• Validate that all implementation standards and
  procedures are created
• Standards for system configuration, end
  user training and documentation, testing,
  post-implementation support, and system
  authorizations need to be reviewed. Also, the
  system problems and errors handling, and the
  system enhancement and modification approval
  process, need to be reviewed.
• Make sure the project kickoff has occurred, or is
  scheduled
• Verify that the system landscape strategy is
  agreed
• The landscape strategy includes the
  number of required systems, client deployment
  strategy, release strategy, and transport system
  strategy.
• Validate that the initial system is installed and
  remote connection is ordered

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Result and Tips

• Result
• Reviewed Phase 1 deliverables
• Tips
• At this time, it is beneficial to use the
  SAP Concept Check Tool to help analyze the
  organization and critical factors in the Project
  Preparation Phase. It covers the following
  topics
• Project organization
• SAP system infrastructure
• Client concept
• General reporting limits
• The current analysis focuses on project
  organization and performance-critical factors.
  You perform analyses by completing checklists.
  After completing each checklist, you receive a
  report, which has to be discussed with the
  project management. The report provides important
  information for the project organization.

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People involved

• Team SAP Project Manager
• Description
• Assist the customer project manager in the
  definition and execution of project deliverables
  and the day-to-day management of the entire
  project. The TeamSAP project manager is the main
  liaison for the TeamSAP members including the
  steering committee, project sponsor, and partner
  management as appropriate.
• The TeamSAP project manager must be able to
  proactively anticipate project deviations with
  the customer project manager, communicate such
  deviations when appropriate to steering committee
  members, project sponsor, and TeamSAP management
  and facilitate taking immediate corrective
  action.
• The TeamSAP project manager is responsible
  for the ongoing management of SAP resources
  assigned to the project and for the tracking of
  the SAP consulting budget.

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• Customer Project Manager
• Description

The customer project manager owns the project
deliverables and is responsible for day-to-day
project management. The customer project manager
is the primary liaison with the steering
committee and project sponsor, as well as the SAP
(or partner) consulting team. Most SAP
implementation projects have both an TeamSAP
project manager and a customer project manager
(this should always be the case to assure the
coordination of the customer project team as well
as the communication channels). The
responsibilities outlined below should be split
between the two project managers, based on the
skill sets and experience levels of both
individuals. This division of responsibilities
varies from project to project. The TeamSAP
project manager and the customer project manager
should work in a very close relationship during
the entire project. An open and cooperative way
of working is particularly important for these
two parties.
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The customer project manager must proactively
anticipate project deviations and be responsible
for taking immediate corrective action. It is
also the customer project managers
responsibility to obtain an understanding of the
overall system business process integration in
the companys environment. The customer project
manager is a member of the steering committee and
must be fully supported by that body. The
customer project manager has (together with the
TeamSAP project manager) the power/right to
decide on all project relevant issues and the
budget. He escalates the strategical issues to
the sponsor for a common decision. The regular
decisions are his domain (empowerment). Depending
on the situation, the customer project manager
may participate as part of a change management
team.
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• SAP Reviewer
• Description

• The SAP reviewer is responsible for evaluating
  the project at milestone or end of phase dates.
  The review role should be taken by an experienced
  project manager (or higher level individual) from
  outside the project. A SAP (or partner)
  consulting manager is ideal. The reviewer
  conducts periodic project reviews assessing the
  following
• Adherence to the project implementation
  strategy i.e. the project does not drift away
  from its original goals and business objectives
  
• Identify risks which may impact the successsful
  implementation of the solution and propose
  corrective action

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• Effective use of the AcceleratedSAP methodology
  and tools
• Project progress compared to plan milestone
  achievement
• Deliverables quality, and conformance to the
  documented approval process
• Project team, steering committee, and any other
  project dynamics for example, assessing the
  Team structure and performance

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The reviewer provides an objective view of the
project at pre-determined dates. The reviewer
then documents review findings and provides
written communication and recommendations to both
the steering committee and the project team.
Additionally, some companies may require the
project participation of the companys internal
audit department. The internal auditor is
responsible for assessing and evaluating the
System implementations compliance with either
application, data or technical standards,
controls and procedures. The internal auditor
communicates findings and recommendations to the
steering committee and project management.
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1.6.1.2 Signoff Project Preparation Phase

• Purpose
• The purpose of this task is to obtain signoff
  by the project management, confirming that all
  deliverables are complete and accurate. Once
  signoff has occurred, the project proceeds to
  Phase 2.
• Steps
• 1. Schedule a meeting for the signoff of
  Phase 1
• 2. Obtain approval and formal signoff
• Result
• Completed, formal signoff of Phase 1
• Approval to proceed to Phase 2

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People involved

• Steering Committee Member
• Description
• The steering committee, the primary source
  for the companys long-term goals and vision,
  must set priorities, approve scope, and resolve
  company-wide issues. The steering committee aids
  in promoting the system implementation project
  throughout the organization.
• The project sponsor, the SAP Consulting
  Manager (and/or the TeamSAP Coach) and the
  company project manager, must be members of the
  steering committee. The Team SAP Project Manager
  should attend the meetings.

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• Project Sponsor
• Description

• The project sponsor directly communicates the
  companys long-term goals and visions.
• The project sponsor is a member of the steering
  committee, and must participate in the regular
  steering committee meetings. The project sponsor
  should participate in the feedback meetings for
  Project Reviews.
• Ha Team SAP Project Manageer
• Description
• Assist the customer project manager in the
  definition and execution of project
  deliverables and the day-to-day management of the
  entire project. The TeamSAP project manager is
  the main liaison for the TeamSAP members
  including the steering committee, project
  sponsor, and partner management as appropriate.

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• Customer Project Manager
• Description
• Business Process Team Lead
• Description
• The PTL manages the effort to analyze and
  document the decomposition of the companys
  business processes, and directs and works with
  the business process team members, owners, and
  users to
• Develop the system process design
• Configure the system and validate the design
• Test and document the system implementation
• Obtain buy-in from both the business process
  owners and end
• users

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• The PTL also manages the execution of system
  unit testing and
• integration testing, including
• Working with the project team to identify
  mission critical business
• process scenarios
• Identifying transactions and data to be tested
  managing expected
• results versus actual results, and reasons for
  differences
• Assigning follow up tasks to reconfigure and
  retest
• Tracking of error resolution.

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• Are there any questions?
• Thank you for your attention!