Attendance Management

1
Attendance Management

• Environment Directorate

2
National Picture

• CIPD Annual Survey 2005
• Average sickness in Public Sector 4 or 10.3 days
• 83 of Organisations have sick pay scheme that
  covers 1st 3 days 15 do not.
• Public Sector continue to pay Occupational sick
  Pay for the longest period
• Reasons for Reduction in absence
• Tightened Policies
• Changes in recording method
• Increased Management Buy-in
• Changes in work organisation
• Changes in number of long term absences

3
National Picture continued

• Employers Organisation Sickness Absence in
  local Government Survey 2003/2004
• Sickness Absence in Local Government 5.1 11.7
  days
• Average in
• Manual Occupations 6.8
• Non- Manual 4.9
• CBI Private Sector 3.2 7.2 days
• Controlling Absence
• Robust data collection
• Comprehensive Policies and Procedures
• Building a culture of communicating cost of
  sickness etc

4
National Picture continued
5
National Picture continued
6
Policy

• Health and Well Being of our Employees is a key
  element
• Interests of the City Council
• Ensure that appropriate preventative measures are
  developed and implemented

7
Policy Continued

• Directorate supports the changes to the Policy
• All managers are aware of responsibility for
  monitoring and managing sickness
• The alternative Employment Procedure is welcomed
  and provides an effective framework
• Managers Guidelines enhance the managers toolkit

8
Directorate Sickness

• Attendance taken seriously in the Directorate
  Trading Activities.
• Actions taken
• Training / Briefing Sessions provided for
  managers
• HR support to managers on stage process
• Revised procedure for reporting absence
• Sickness reported monthly to service managers
• Sickness reported to Directorate Management Team
  Quarterly

9
Directorate Sickness

• 2003/2004 7 or 18.2 days lost
• 2004/2005 6.02 or 16.65 days
• Reduction of 0.92 or 682 days (3.41 staff)
• July 04 June 05 ( last 12 months) 5.42 or
  14.09 days lost ( excludes new services )
• Reduction of 1.58 on 2003/2004 or 1808 days (9
  staff)

10
Directorate SicknessContinued

• At 1st July 2005 - 87no. staff on sickness stage
• 54 Stage 1
• 30 Stage 2
• 3 Stage 3
• 6 Members of staff left the Authority

11
Summary

• Reasons for Reduction in absence
• Tightened Policies
• Changes in recording method
• Increased Management Buy-in
• Changes in work organisation
• Changes in number of long term absences
• Sickness is reducing
• The Directorate has expanded
• The absence rate for July 04 to June 05 with the
  new services is 3.8, which is 0.6 lower than
  the national average