February 21, 2006

1
Orleans Parish School Board Accounting, Human
Resources and Financial Management Plan and
Status Report 14
February 21, 2006
2
Table of Contents

• Section Page
• Working Group Updates
• Financial Management Accounting 2
• Human Resources 5
• Procurement 8
• Information Technology 11
• Facilities Maintenance 16
• Dispute Analysis and Forensics 19
• Appendix A Detailed Workplans
• Schedule A - Financial Management
  Accounting 24
• Schedule B - Human Resources
  25
• Schedule C - Procurement 28
• Schedule D - Information Technology
  29
• Schedule E Facilities Maintenance
  30

3
Financial Management Accounting

• Post Katrina Key Accomplishments
• Coordinated with insurance carriers to collect
  claims for hurricane damages. To date, 28.5M has
  been collected.
• Community Disaster Loan application was approved
  with potential monies of approximately 20M.
• Monitored daily cash receipts and disbursement
  transactions in each of the Districts bank
  accounts.
• Developed preliminary projections of school and
  other operating expenses as well as anticipated
  revenue streams from federal, state and local
  governments. Revised pro-forma budget deficit
  estimated at approximately 43.3M.
• Modified weekly cash flow forecasts for material
  changes caused by the post-hurricane environment.
  These cash flow forecasts indicate that, based
  on current assumptions, the District will run out
  of cash in March.
• Obtained bond counsel opinion supporting the use
  of existing capital project funds to fund
  liquidity needs for the school building repair
  efforts.
• Segregated pre-Katrina payables from post-Katrina
  liabilities for go-forward accounting purposes.
• Supported payroll team in processing pre-Katrina
  payroll in an off-line system as a result of the
  damage to the District information systems as
  well as continued implementation of interim
  payroll processing solution with ADP.

4
Financial Management Accounting (cont.)

• Post Katrina Key Accomplishments (cont.)
• Payroll
• Completed and transmitted over 10,000 Form W2s.
• Completed and transmitted approximately 600 Form
  1099s.
• Updated over 7,000 employee addresses.
• Addressed over 4,000 calls to our call center,
  with issues ranging from multiple address
  changes, benefits and retirement questions, to
  payroll issues.
• Developed and implemented a system of metrics to
  use in identifying root causes and action items
  for use with our call center operations.
• Developing the ability to manage the payroll tax
  function within the payroll department rather
  than in the finance department.
• Developing core competency within the payroll
  department to handle retirement reporting.  This
  function is typically handled by the
  retirement/benefits department.
• Assisted the finance/accounting department in
  closing long standing, open, and un-reconciled
  issues.
• Beginning the transition from ADP to the Munis
  payroll system.
• Developing, and constantly revising payroll
  department quality and internal controls.
• Prepared, and are constantly updating the
  upcoming vacation/sick payout process.  The
  payment and distribution process is settled and
  ready to go.  
• With the assistance of the LLA, we have
  identified approximately 300 employees with
  questionable stipend and assault pay issues,
  which amounts will be offset against the
  vacation/sick payouts.
• Developing processes to go after potential
  payroll, stipend, and assault pay overpayments.

5
Financial Management Accounting (cont.)

• Key Deliverables to be Accomplished
• Design, implement and permanently staff a
  scalable accounting/ finance department for a
  reconstituted OPSB system by December 2006.
• Design a Treasury/Cash Management system that
  incorporates necessary controls to provide
  timely and reliable reporting capabilities.
• Create a Special Revenue department with
  capabilities to develop, budget and timely
  process reimbursement claims while complying with
  all federal and state regulations.
• Complete the termination process for all former
  employees including process final payout of
  sick/ vacation pay, prepare final W-2s and
  reconcile all associated withholdings.
• Identify and record all unrecorded liabilities,
  compile and validate a complete accounts payable
  listing and process all valid claims for payment.
• Design and implement Tyler/ MUNIS as a scalable
  and reliable financial reporting systems.
• Develop alternatives to move toward a more
  optimal debt structure for the District,
  including potential refinancing/refunding options
  on 250M of existing indebtedness. Conclude a
  successful refinancing of all outstanding bond
  obligations.
• Obtain/recover all available funds from insurance
  policies, Community Disaster Loan and other
  Federal Assistance. Complete validation and
  subsequent repayment of all outstanding
  pre-Katrina liabilities, including
  employee-related and vendor claims.

6
Human Resources

• Post Katrina Key Accomplishments
• General Employee Communications and HR Operations
• Relocated Call Center to Ashe facility. Continue
  to manage Call Center and HR related content on
  the NOPS Website to include updating call center
  scripts, FAQs, and responding to employees
  questions and requests.
• Responded to walk-ins and processed employment
  verification requests, resignations, retirements,
  mortgage/auto loan requests, payroll questions,
  student records requests, benefits requests, etc.
  
• Preparation for Reduction-in-Force for all OPSB
  staff on Disaster Leave.
• Drafted revised termination notice per OPSB RIF
  policy Judges orders
• Updated and finalized audit of vacation sick
  balances
• Finalized offset to vacation sick balances
  (i.e., past over payments)
• Updated and removed all retirements, voluntary
  resignations, Charter School Active OPSB
  employees from termination list
• Finalized and compiled updated staff addresses
  for distributions
• Formatted and sent termination list to 3rd-party
  vendor for mail outs
• Prepared audited files for ADP to process sick
  and/or vacation payments to retirees and
  employees who voluntary resigned.
• Continue to support finance cash flow forecasts
  (i.e., payroll costs, benefit expenses,
  unemployment benefit projections, workers
  compensation costs, sick/vacation balances).
• Continue to approve/disapprove and process
  administrative employees brought back from
  disaster leave. Compile and maintain list of
  all employees/salaries (administration
  school-based).
• Updated preliminary organization charts and OPSB
  employee roll-off dates (See Attachment).
• Contacted and hired temporary at will employees
  as required.
• Supporting staffing of Bethune Elementary and
  other OPSB schools as required.
• At the Boards request, developed a parent
  satisfaction survey to be administered to a cross
  section of parents at all OPSB schools.
• Continue to collect, communicate, and pursue
  organizations and individuals who have offered
  donations to OPSB to include securing an
  undetermined number of computers from the Best
  Buy Company.

7
Human Resources (cont.)

• Post Katrina Key Accomplishments
• Retirement/Benefits
• Prepared and testified before Senate Committee
  for Insurance regarding Retiree Healthcare to
  include the development of various analyses (See
  Attachments). Followed-up with a Senator
  Duplissess to evaluate potential options for OPSB
  Retirees.
• Worked with Coventry to implement the
  Self-Insured health plan. Had documents approved
  to fund the claims administration account.
• Participated in healthcare mediation between
  Coventry and OPSB facilitated by Louisiana
  Department of Insurance, resulting in a refund of
  the December 2005 increase in retiree premiums.
  Testified before the Legislative Audit Advisory
  Committee regarding the districts healthcare
  costs and was challenged to work with the state
  to craft a cost effective solution, particularly
  as it relates to retirees.
• Approved one year extension for the Hammerman
  Gainer Workers Compensation TPA agreement.
• Received quotes from two COBRA administrators, as
  previous provider we were negotiating with
  withdrew once TRO was filed. Provided census
  data to provider utilized by Hammerman Gainer
  to access viability of their services. Reviewed
  quote from FBMC for COBRA and retiree
  billing/collection services to determine if an
  agreement should be reached or if historical
  administration issues should be resolved/closed.
• Converted Assault Pay claimants to Workers
  Compensation, as appropriate. Working with
  outside and plaintiffs counsel to settle claims
  and/or receive necessary medical information to
  support the continuation of TTD payments. Still
  working to finalized the collection process to
  recover Unemployment Insurance benefits that were
  received by Workers Compensation claimants while
  they were eligible or receiving indemnity
  payments.
• Recommended Workers Compensation firm (Willis of
  Louisiana) to conduct actuarial study to
  re-establish accrual rates for workers
  compensation liabilities.
• Communicated with state agencies regarding
  employees who were scheduled to be terminated
  effective January 31, 2006 and discussed the
  impact the TRO would have on retirement plan
  participation and benefit processing.

8
Human Resources (cont.)

• Key Deliverables to be Accomplished / Next two
  weeks
• General Employee Communications and HR Operations
• Continue to oversee OPSB in-house call center
  website to include updating call center scripts
  and website FAQs and responding to researching
  employees questions and requests.
• Continue to respond to walk-ins and process OPSB
  employment verification requests, resignations,
  retirements, mortgage/auto loan requests, payroll
  questions, student records requests, benefits
  requests, etc. Continue to oversee OPSB in-house
  call center website to include updating call
  center scripts and website FAQs and responding to
  researching employees questions and requests.
• Continue to respond to walk-ins and process OPSB
  employment verification requests, resignations,
  retirements, mortgage/auto loan requests, payroll
  questions, student records requests, benefits
  requests, etc.
• Redraft and mail out termination notices as a
  result of TRO.
• Finalize 2006-2007 organizational charts and the
  plan for the estimated release dates for OPSB
  employees.
• Continue to approved/disapprove and process
  employees brought back from disaster leave.
• Begin to draft new HR policies and practices
  (i.e., stipends, hiring, terminations, leaves,
  etc.).
• Provide finance with HR expenses to include
  health insurance claims paid for last two years,
  a SAS 70 report on the internal controls of the
  TPA, and preparing a schedule of all employer
  retirement contributions by month for all plans.
• Prepare HR reports for financial Audit.
• Administer parent satisfaction survey.
• Continue to provide staffing support and
  employment processing to schools and central
  administration.
• Continue to coordinate donor relation activities
  and distribution of donated items.
• Retirement/Benefits
• Create an RFP for a fully-insured healthcare
  provider and work with the State to develop
  viable options for continued healthcare,
  particularly for retirees. Finalize arrangements
  with COBRA administrator and distribute
  appropriate notifications to participants.
  Schedule meeting with UTNO to discuss the benefit
  changes.
• Complete critical retirement processing and
  submit documentation to TRSL including employer
  and employee contributions since September.
  Process retirements and submit documentation to
  LaSERS and LSERS including employer and employee
  contributions since August.
• Begin calculating Unemployment Insurance payments
  collected by workers compensation and/or assault
  pay claimants to determine the amount such
  claimants must reimburse OPSB .
• Finalize contract arrangements with Temple
  Resource Management (UI).

9
Procurement

• Post Katrina Key Accomplishments
• Arranged/Coordinated tours of the Council for the
  Great City Schools at various school
  facility/properties.
• Worked with Facilities to properly procure
  emergency repairs on nearly all NOPS schools.
• Developed and maintained an interim, manual,
  non-Oracle based Requisition and Purchasing
  process.
• Drafted, distributed, received and awarded RFPs
  related to the following services
• General Contracting Parsons
• Environmental Parsons
• HVAC Johnson Controls
• Custodial and Grounds Sodexho
• Assisted the IT department in the recovery of IT
  assets from 3510 General DeGualle.
• Assisted in the drafting and distribution of RFPs
  for Transportation Services.
• Assisted in the drafting and distribution of RFPs
  for Food Services.
• Assisted in the drafting and distribution of an
  RFP for Security Services.
• Assisted in the drafting and distribution of a
  bid package for the sale of land.
• Assisted in the drafting and distribution of an
  RFP for an E-rate Service Provider
• Discussed proposals related to waste/trash
  removal and pest control with a few vendors.
• Maintained interim contract management system.

10
Procurement (cont.)

• Post Katrina Key Accomplishments (cont.)
• Worked with Real Estate group to procure services
  and coordinate moves from Henderson Elementary to
  McDonogh 7, then from McDonogh 7 to Arthur Ashe
  Elementary.
• Work with OPSB General Counsel to terminate
  copier/printer leases with Xerox. Replaced with
  Imagistics copier/printer leases to support NOPS
  sites (Franklin Elementary, McMain H.S., McDonogh
  35, Ashe, Bauduit) pursuant to state contract
  rates. Agreement runs through June 30, 2006 at
  which point it will be up to OPSB discretion to
  renew or put out to public bid.
• Installed agreement with Allied Waste to provide
  waste removal services at current NOPS sites
  (Franklin Elementary, McMain H.S., McDonogh 35,
  Ashe, Bauduit). Agreement runs through end of
  March, 2006. RFP for waste removal services
  advertised and distributed on February 14, 2006.
• Released, per Emergency Procurement guidelines,
  RFPs for the repair and reconstruction of Bauduit
  Elementary, Gaudet Elementary (RSD), Ashe
  Elementary.
• Released, per States Public Bid Policy, RFP for
  the repair and reconstruction of Easton Senior
  High School on February 17, 2006.
• Preparing bid packages for Hynes Elementary as
  well as other schools identified by the RSD to
  open in August, 2006.

11
Procurement (cont.)

• Key Deliverables to be Accomplished
• Continue to exercise joint authority with OPSB,
  requiring written concurrence of both parties in
  matters of procurement, execution, amendment and
  termination of contracts.
• Design and develop District procurement policies
  and procedures
• Ensure consistency with state, local and federal
  laws and regulations.
• Incorporate best practices from LDE, other
  districts, other states.
• Codify processes and procedures including a
  written code of conduct for employees involved in
  purchasing and contracting on behalf of the
  District.
• Codify areas of authority, delegation and ensure
  actions require proper authorization.
• Work on all the above in concert with MUNIS
  implementation
• Design and develop District policies and
  procedures involving the bidding process from
  informal bids (i.e. price verifications) to
  formal Request-for-Proposals.
• Design and develop the District Contract
  Administration function.
• Continued support of Real Estate Group with RFP
  process for construction projects.

12
Information Technology (cont.)

• Post Katrina Key Accomplishments
• Oracle Operations
• Delayed the printing and distribution of the
  Termination, OPSB and COBRA letters to affected
  employees due to Temporary Restraining Order
• Delayed the printing and distribution of the
  vacation/sick settlement check to 2150 affected
  employees due to TRO
• Rescheduled the completion of the application of
  a technical patch in the Oracle Production
  environment to reduce the null values in the
  Employee Payroll tables by approximately 50 and
  reduction of number of Oracle User IDs (See
  financial impact below)
• Financial impact is the reduction of the monthly
  contract of the Oracle On Demand environment by
  an estimated 20
• Continued to manage production related business
  requests and issues related to Oracle LINUX
  conversion
• Continued to revise and execute Oracle shut-down
  plan and key milestones, including access to
  historical data
• Tyler MUNIS Enterprise K-12 Design /
  Implementation project
• Finalizing NOPS Chart of Accounts and fund
  structure
• Configured General Ledger, Accounts Payable,
  Purchasing and Requisition applications in MUNIS
  as well as workflow and security for testing
  purposes
• Loaded AP vendor master 1099 activity for 2006
  in MUNIS
• Loaded MUNIS client software and training
  materials on key users PCs
• Prepared for the cross-walk of General Ledger
  budget and actual accounts to MUNIS when the data
  is ready for migration
• Communicated design framework of the combined AFR
  and budget reporting for NOPS, Algiers and the
  other charter schools with the LDE LLA and
  following up on clarification of NOPS charter
  reporting responsibilities

13
Information Technology (cont.)

• Post Katrina Key Accomplishments (cont.)
• Help Desk / PC Support RFP
• Obtained grant commitment from Best Buy for 1500
  new PCs
• Executed Help Desk / PC support outsourcing
  contract
• Initiated Help Desk /PC support outsourcing end
  user capability
• Continue to build NOPS IT customer service
  capacity
• IT Shared Services capability
• Initiated IT start-up operations for Bethune at
  Bauduit
• Completed Phase I conversion of IT operations at
  Ashe
• Continued to meet with each school to finalize IT
  costs and budgeting
• Continued to support on-going IT operations
• Continued to build NOPS IT business capacity
• Data Center Operations

14
Information Technology (cont.)

• Post Katrina Key Accomplishments (cont.)
• E-Rate Filing and Management
• Completed submission of Year 9 (2006/2007)
  request to the SLD
• Submitted selective review response letter to the
  SLD for Year 8 ( 2005 / 2006)
• IT Asset Inventory
• Evaluate potential storage facility for the
  transfer of valuable IT assets

15
Information Technology (cont.)

• Key Activities to be Accomplished
• Oracle Operations
• Complete the printing and distribution of the
  Termination, OPSB and COBRA letters to affected
  employees
• Complete the printing and distribution of the
  vacation/sick settlement check for 400 Retiree
  employees only through ADP
• Complete the application of a technical patch in
  the Oracle Production environment to reduce the
  null values in the Employee Payroll tables by
  approximately 50 and reduction of number of
  Oracle User IDs (See financial impact below)
• Financial impact is the reduction of the monthly
  contract of the Oracle On Demand environment by
  an estimated 20
• Complete FY 2006 Oracle OnDemand data access and
  retention business requirements
• Continue to manage production related business
  requests and issues related to Oracle LINUX
  conversion
• Continue to revise and execute Oracle shut-down
  plan and key milestones, including access to
  historical data
• Tyler MUNIS Enterprise K-12 Design /
  Implementation project
• Finalize NOPS Chart of Accounts fund structure
• Train key users test General Ledger, Accounts
  Payable, Purchasing and Requisitions applications
  in MUNIS
• Configure Budget Grants applications
• Go live with Requisitions, Purchasing, Accounts
  Payable General Ledger
• Finalize the design framework of the combined AFR
  and budget reporting for NOPS, Algiers and the
  other charter schools with the LDE LLA
• Start the design of the Human Resources and
  Payroll applications

16
Information Technology (cont.)

• Key Activities to be Accomplished (cont.)
• Help Desk / PC Support RFP
• Initiate Help Desk / PC support outsourcing end
  user capability
• Begin to communicate PC Support Help Desk process
  to end users
• Continue to build NOPS IT customer service
  capacity
• IT Shared Services capability
• Continue to meet with each school to finalize IT
  costs and budgeting
• Continue to support on-going IT operations
• Continue to build NOPS IT business capacity
• Data Center Operations
• Continue to implement VOIP telephone capability
  at schools along with upgrades to the Cox Centrex
  system
• Continue to document NOPS data center assets at
  Cox facility to support disaster recovery
  planning
• Implement initial off-site storage rotation with
  Iron Mountain
• Student Information Systems
• Continue to conduct on-site SASI training and
  operations support for all charter and NOPS
  schools, including SIS, Master Schedule, and
  Grading

17
Facilities Maintenance

• Key Accomplishments
• McMain
• Met with structural engineer to assess damage to
  McMain auditorium. Installed tile in the kitchen.
  Continuing further repairs in the kitchen area.
  Cafeteria area made available to principal and
  faculty. Met with Principal Frick and Tulane
  resources to discuss volunteer projects. Plan is
  to paint hallways and stairwells during
  March/April time period.
• Capdau
• Met with Principal Verrett and Tulane resources
  to discuss volunteer projects. Plan is to
  address 5 projects, including paint first floor
  Physical Education rooms paint first floor
  storage rooms paint second floor balcony
  establish garden area in backyard/parking lot
  design and establish flower boxes in front of
  building repaired refrigerator gaskets,
  electrical components.
• Banneker
• Began repairs, including flashing on roof, roof
  vents, ceiling tiles and cleanout of kitchen
  area. Performed FEMA Life Safety walk-through on
  February 15th. Performed scope clarification
  walk-through with Associates general contractor.
• Lusher
• Progressed work on punch list, including
  re-hanging white boards, shaving sticky doors
  and installing shelving. Proposed tile repair
  solution to Principal Reidlinger. Plan to
  perform necessary work during Mardi Gras holiday.
• Ashe
• Awarded contract and continue to supervise
  contractor work.
• Bauduit
• Awarded contract. Currently conducting final
  preparations for the school opening on Feb. 20.
• Fortier
• Completed removal of gym floor. Began preparation
  for remediation effort on the 4th and 3rd floors
  that included full containment on the 4th floor
  and initial efforts on 3rd floor. Covered room
  contents on the 4th floor. Initialized the
  electricity on one meter. Spoke with Entergy on
  multiple occasions over the last 3 weeks. As of
  Feb. 16, we are waiting on the second meter to be
  energized which should be completed by Feb. 17.
• Debris Removal
• Debris removal commenced the week of Feb 13.
• McDonogh 35
• School opened January 17. Ongoing restoration of
  the asset continues in a phased
  approach. Currently removing asbestos floor tile
  throughout to be followed by restoration. Walk-in
  refrigerator/freezer removal to commence
  immediately.  A kitchen consultant will visit the
  school on Feb. 17 to scope replacement for
  walk-ins and reach-ins.  In process of getting a
  mechanic to assess/repair inoperable
  ovens/steamer. Identified further debris items to
  be removed from first floor due to standing water
  damage/mold.

18
Facilities Maintenance (cont.)

• Key Accomplishments
• Benjamin Franklin High School
• School opened on January 17. Ongoing restoration
  of the asset continues in a phased approach.
  Drywall, painting, and floor tile continues.
  Cafeteria main hall was delivered this week. 
  Kitchen is not available. Gymnasium flooring
  being ordered on Feb. 20. Walk-in
  refrigerator/freezer removal to commence
  immediately.  A kitchen consultant will visit the
  school on Feb. 17 to scope replacement for
  walk-ins and reach-ins. 
• Wicker
• Identifying a structural engineer to assess the
  exterior wall. Restoration continues at the
  school in a phased approach.
• Turead
• Awaiting phased completion schedule from
  contractor.
• Craig
• Awaiting phased completion schedule from
  contractor. Performing GC walkthrough on Feb. 16.
• Easton
• Performed Detailed Assessment/FEMA walkthrough of
  asset. Public notice to occur on Feb. 17.
• McDonogh 15
• Completed detailed assessment.
• Gaudet
• Completed detailed assessment and awarding bid to
  contractor.
• Various
• Preparing Fischer and Rosenwald for April 1
  opening.
• Began detailed assessment of Sarah T. Reed,
  McNair and McDonogh 28 and performed initial
  walk-throughs of Haley and Hansberry.
• Completed emergency repairs at Lafon, Kennedy,
  Hughes, McDonogh 42, Bradley, Lake Area, Martin
  Luther King, Bienville, Waters, Cohen, Abramson,
  Morial, Lawless, Hardin, New Orleans Center for
  the Education of Adults. Verifying the completed
  emergency repairs for payment. Reviewed and
  updated emergency repair scopes and continued
  work confirmation.

19
Facilities Maintenance
Facilities Maintenance (cont.)

• Key Deliverables to be Accomplished
• Perform Real Estate Construction and Repairs -
  CM/PM
• Complete building assessments for 124 schools
• Create RFPs, review bids, and award the winning
  bid
• Monitor the progress of GC, Environ, HVAC, and
  Janitorial
• Work with FEMA and DAF on Scope of Repairs
• Develop a school readiness checklist to be used
  for each school
• FEMA project work sheets, building assessments,
  and cost estimates
• OPSB School Openings - FM
• Develop custodial, grounds, and maintenance
  contracts
• Obtain and maintain all facilities maintenance
  programs
• NOPS Master Planning Strategic Planning
• Master planning, community Development
• RF AE firms, manage process
• Surplus property transaction program
• Create process program to identify and sell
  surplus land

20
Dispute Analysis and Forensics

• Key Accomplishments
• Confirmed property ownership and continued to
  obtain supporting documentation
• Determined accurate property listing of all NOPS
  properties and continued to compile all
  supporting documentation for each property from
  the Orleans Parish Notorial Archives.
• Continued to advance insurance claims and
  inventory process
• UBS (Insurance Adjusters) has completed 67 of
  their inspections.
• AAA (Capital Asset Valuation) has completed 36
  of their inspections.
• Continued to meet with FEMA and provide
  documentation to build Project Worksheets.
• Confirmed ten additional project worksheets for
  reimbursements of approximately 1.8 million.
  Eight of the ten project worksheets approved were
  related to portable buildings and two covered
  temporary repairs.
• Worked with building contractors to reconcile
  contractor bidding/invoicing with FEMAs
  bidding/invoicing requirements to ensure maximum
  reimbursement for eligible reconstruction costs.
• Compiled, created, and refined school
  reconstruction (temporary and permanent repairs
  caused by Hurricane Katrina) documentation for
  submittal to FEMA.
• Continued to manage the vehicle securitization
  process
• Created a vehicle hotline [phone]) for
  former NOPS employees to call and report the
  vehicles in their possession or displaced around
  the city.
• Registered with EBay in order to sell damaged
  buses in the coming weeks.
• Met with Salvage Sale in Houston to discuss
  potential sales of damaged busses.

21
Dispute Analysis and Forensics (cont.)

• Key Deliverables to be Accomplished
• Property
• Investigate ownership of up to 200 properties
  with the Office of Conveyance
• Document titles to those properties in which we
  have ownership
• Research all Section 16 lands owned by District
  and royalty entitlements
• Work with Real Estate in divesting of unnecessary
  properties
• Ensure all FEMA PW worksheets are complete for
  properties owned
• Work with Real Estate to declare certain
  properties for Alternative use for FEMA per
  direction of State and Board of Education
• Vehicles
• Establish number of vehicles owned, vin numbers
  and locations
• Document ownership of vehicles
• Determine which vehicles are damaged and which
  are salvageable
• Find Titles and assign to inventory
• Make recommendation for divestiture of vehicles
• Identify those vehicles missing, file police
  reports
• Negotiate with Insurance Carriers for payment
• Ensure all FEMA PW worksheets are complete for
  vehicles owned and damaged
• Asset Inventory
• Perform assessment of each District property and
  take detailed inventory of all assets

22
Dispute Analysis and Forensics (cont.)

• Key Deliverables to be Accomplished
• Contents FEMA claim
• Perform assessment of cost to repair/replace
  contents of each District building.
• File Documents for Project Worksheets for FEMA
• Fixed Assets
• Obtain and analyze a check register for the past
  four years
• Recreate asset list based on check register
• Reconcile with inventory
• File Documents for Project Worksheets for FEMA
• Temporary Classrooms
• Coordinate placement of classrooms
• Coordinate FFE for temp classrooms
• File Documents for Project Worksheets for FEMA

23
Dispute Analysis and Forensics (cont.)

• Key Deliverables to be Accomplished
• FEMA Documentation
• Manage all document request for FEMA and prepare
  documentation for OIG audit
• File, document and classify all FEMA Project
  Worksheets and documentation
• Utilize FTP site to streamline submission process
• Loss Payees
• Determine contractual obligations to loss payees
• Coordinate with Loss Payees to retrieve equipment
  per contractual obligations
• Negotiate and recommend settlements with Loss
  Payees
• Insurance Company Claims
• Prepare Proof of Loss for Insurance Companies
• Coordinate inspections for all insurance
  adjusters and their representatives
• Negotiate claim, manage claim efforts and
  document all repair work in compliance with the
  insurance claim
• Expert witness testimony in the event litigation
  becomes necessary
• Cash Reconciliation and Overall Recordkeeping
• Prepare documentation to support inflows and
  outflows of cash
• Prepare reports for State and Board of Education
  documenting uses of funds
• Maintain data repository

24
Appendix
25
Schedule A Financial Management Accounting
26
Schedule B Human Resources
27
Schedule B Human Resources (cont.)
28
Schedule B Human Resources (cont.)
29
Schedule C Procurement
30
Schedule D - Information Technology
31
Schedule E - Facilities Maintenance
Deliverables