GOVERNMENT TRAVEL CARD BRIEF

1
GOVERNMENT TRAVEL CARD BRIEF

• Training
• Applications
• Jim Wolff, FMG 295-3353, jwolff_at_usuhs.mil

2
GOVERNMENT TRAVEL CARD

• Travel and Transportation Reform Act of 1998
  mandates use for official travel expenses and
  cash advances for official travel.
• DOD mandates issuance to frequent travelers.
• Vast majority of medical students are frequent
  travelers.

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GOVERNMENT TRAVEL CARD

• Card Usage
• All commercial transportation.
• Airline tickets must be purchased through
  Carlson at WRAMC [phone] cwtres.com.
• Lodging, ATM advances (Maximum 500 for standard
  card, 200 for restricted card), rental car,
  meals, gas.
• Official travel expenses during funded TDY.
• NEVER use the card for any personal expense, or
  non-travel expense. Do not buy text books or use
  it for meals in the local area.

4
GOVERNMENT TRAVEL CARD

• Government Exemptions for Card Usage
• Parking
• Local transportation system
• Taxis and tips
• Vendor doesnt accept card
• Meals when impractical

5
GOVERNMENT TRAVEL CARD

• Lost or Stolen Cards
• Cardholders are not responsible for any charges
  incurred against a lost or stolen card provided
  the employee/service member promptly reports the
  loss as soon as known.

6
GOVERNMENT TRAVEL CARD

• DO
• Use your card for official travel expenses
• Get your advances using an ATM (no earlier than 5
  days before travel commences.)
• File your settlement claim within 5 days of
  return or every 30 days if on an extended TDY
• Pay your bill promptly
• Use split disbursement on your travel voucher

7
GOVERNMENT TRAVEL CARD

• Dont
• Use your card for personal expenses.
• Allow your bill to go delinquent
• Forget that the card is issued in your name and
  liability is your responsibility