Elimination of Classified Time Sheet Reporting

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Elimination of Classified Time Sheet Reporting
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Reason for Change

• Classified, exempt and faculty are all salaried
  employees.
• Approval received from State Auditors Office.
• Research Best Practices of other CTC.

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Effective Date of Change

• Classified timesheets no longer required after
  4/1/05 (pay period 4/1/05-4/15/05).

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What Doesnt Change

• 1. Change of Work Schedule
• a) Classified employees are assigned a normal
  work schedule.
• b) HRO notifies the employee, supervisor and
  Payroll Office using an appointment letter and
  employee notice.
• c) Any change in work schedule requires the
  completion of a Classified Employee Assigned Work
  Schedule form.

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What Doesnt Change

• 2. Additional Hours Form
• a) The appointment letter and employee notice
  will advise employees, supervisors and Payroll
  Office if the employee is eligible for overtime.
• b) If so, the position is eligible for overtime
  compensation at the rate of time and one-half and
  must be directed in advance by the supervisor.
• c) Overtime compensation requires the
  completion of an Additional Hours Form to be
  submitted to the Payroll Office.

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What Doesnt Change

• 3. Leave Request Form
• a) Paid Leave Classified Employees are
  eligible for the following types of paid leave
• Vacation leave (VAC) Military duty (MLV)
• Sick Leave (CSL) Personal holiday (PH)
• Compensatory time taken (CMP)
• Bereavement (BLV)
• Jury duty (CLV)

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What Doesnt Change

• b) Unpaid Leave Classified employees who do
  not work their assigned work schedule, or do not
  have an appropriate leave balance, must complete
  a leave form for the following types of unpaid
  leave
• Leave without pay (LWO)
• Leave without pay, cyclic (LWC) to use during no
  work days.

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What Does Change

• Cyclic Classified Employees scheduled to work
  less than 12 months per year.
• a) Cyclic employees working within their
  Cyclic Calendar are not required to complete
  timesheets. They follow the procedures mentioned
  previously for change of schedule, additional
  hours or leave.
• b) Classified employees working outside of
  their Cyclic Calendar will be required to
  complete a timesheet.

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What Does Change

• Employment options for Classified Cyclic
  Employees working outside their cyclic calendar.
• Working a Cyclic classified extension
• a) Paid semi-monthly
• b) Paid at DOP hourly rate
• c) Complete a classified timesheet
• d) Supervisor will notify HRO Payroll.

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What Does Change

• Working a Part time Hourly Position
• a) Paid monthly on 15th of month
• b) Paid using the Part time Hourly Rate
  Schedule.
• c) Complete the Part time Hourly Timesheet
  (either manual or ATAS).
• d) Supervisor will notify HRO Payroll.

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Questions?