2006 Annual Meeting

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2006 Annual Meeting
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• Tonights Agenda
• Recap of Strategic Plan
• Renovation Plan
• Vote on Renovation Plan
• Election of Board members
• Comments/questions from membership

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Strategic Plan Review

• Process begun in late 2004 to create 3-5 year
  plan to address future of pool
• Evaluated various options
• Continue status quo (eventual closure)
• Merge with another local pool
• Renovate
• Surveys and meetings to gauge membership
  indicated strong desire to keep pool open and to
  improve physical plant
• After careful consideration of alternatives, SPC
  recommended developing renovation plan

4
Physical Condition

• Pool was built in 1968 and is at a point where it
  needs renovation to extend its service life
• Repair damage to pools beam
• Replacement of metal drainage piping
• Pool deck has shifted causing drainage issues and
  maintenance requirements
• Tiles/coping stones replaced each season
• Drainage issues causing damage to decks and
  compromises cleaning filters
• At a minimum, Montgomery County is requiring a
  new whitecoat (plastering) prior to opening in
  2007. Minimum cost of about 40K (225 per
  family)

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Renovation Process

• Board interviewed several pool architects to
  explore rebuild/renovation options.
• Opened line of credit with local bank, Harvest
  Bank to pay for Phase I (architect study, new
  tables and chairs, renovation of party
  room/nursery school) of renovation plan
• Renovation committee interview 5-6 potential
  contractors
• Renovation committee settled on company that
  performed Country Glen and Lakewood CC
  renovations, Catania Construction. Catania came
  well recommended and was only company willing to
  create a renovation plan with detailed and
  itemized costs.
• Harvest Bank willing to fund long-term renovation
  plan with flexible terms

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Renovation Phases

• Phase I New chairs, tables and umbrellas plus
  renovation of clubhouse/nursery school - complete
• Phase II Renovation of pool shell, new deck,
  revamped bathrooms, new baby pool, new entrance,
  etc. Prior to opening of 2007 season
• Phase III As membership increases, Sport court
  surface to replace current basketball court, etc.

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Renovation Plan

• Phase II New pool infrastructure
• Repair the beam. Double amount of estimated cost
  is included in budget
• New pool deck
• New whitecoat
• New tiles and coping stones
• Replace feed and drain pipes
• New filter system better sized for pool
• New deck drains
• New guard chairs, ladders, skimmers
• New underwater lights
• Zero grade entry ramp
• Extend diving well to meet compliance
  requirements

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Renovation Plan

• Phase II Attractive new baby pool
• Install new 30 x 30 zero grade entry baby pool
• Two water features (pool toys)
• New pool deck
• Terraced patio for better sightlines to main pool
• New 48 high fence
• Regrading of current playground with better
  access for members

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Renovation Plan

• Phase II Bathrooms
• New seamless, solid color non-slip flooring in
  both bathrooms
• New toilet partitions in ladies room
• New shower partitions in ladies room
• New lighting and ventilation in both bathrooms
• New changing stall partitions in ladies room
• New vanity tops, sinks and fixtures
• Fresh paint

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Renovation Plan

• Phase II New and more welcoming entrance
• New entry gate
• New weatherproof guard station counter
• Outdoor phone jack, electric circuit, outlets and
  ceiling fan
• Weatherproof storage cabinet

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Renovation Plan

• Phase II Fun, asked-for features
• Pool slide to compliment our existing diving
  boards
• Concession stand
• Handsome grill area with refrigerator and sink
• Freshening of pergola area

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Renovation Plan

• Phase II Physical plant improvements
• New and attractive 6 high perimeter fence
• Improve parking lot drainage to prevent future
  damage to pool and pool deck
• New outdoor lighting
• Remove existing planters to give pool and more
  open feel and improve space utilization
• Repair retaining wall near current entrance

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Cost Estimate Phase II

• Pool infrastructure - 300K
• New baby pool, patio, fence and terraced
  playground- 128K
• New entrance - 28K
• Fun, asked-for features - 39K
• Physical plant improvements - 147K
• Contingency - 31K
• Total - 673K

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Capital Requirements Phase I II

• Phase I - 105K used in line of credit
• Renovations to party room/nursery school - 35K
• New pool furniture and umbrellas - 26K
• Architects study - 10K
• Safety modifications to wood deck, volleyball
  court and basketball court - 20K
• Additional maintenance expenses due to age of
  pool
• Phase II - 673K
• Total estimated capital requirement 775K

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Financing Phase I II

• Potential lenders have indicated a willingness to
  structure our loan to keep dues increases at a
  minimum.
• Goal is to raise 100K initial payment through
  assessment and fundraising
• Maximum assessment of 750 per family member and
  500 per empty nesters and singles

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Our Pool Neighbors

• Our neighbors, Country Glen, Potomac Woods and
  Regency Estates are all approximately the same
  age as MSC.
• MSC is the only unrenovated pool amongst our
  neighbors.
• Potomac Woods and Country Glen renovated their
  pool shell while Regency Estates put in a new
  pool.
• Potomac Woods is at capacity with some members
  looking to move to a renovated MSC.
• We are trying to keep our bond, assessment and
  dues competitive with our neighbors

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Pool Comparison
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Why Renovate?

• Make the pool the center of the community again
• To attract new families as they move into our
  neighborhoods and increase membership to the
  point where we are self-sustaining again.
• The pool will be as nice or nicer than other
  surrounding pools
• There is something for everyone in the renovation
• Make the pool a great place to bring family and
  friends
• Create an attractive environment for parties and
  get-togethers
• Help support the high real estate values of our
  homes with a vibrant local pool
• Continue the rich legacy of the Montgomery County
  pool that has produced Olympic-caliber swimmers

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Ideas For Post-Renovation Marketing

• Placement of news articles in local papers such
  at the Montgomery Weekly, Gazette, etc.
• Attempt to get local news coverage
• Track renovation progress through our website,
  build excitement
• Pre-season open house for new members
• Kick-off party for members, friends and guests
• Walk-throughs with local real estate agents
• Mailings to new households
• Olympic celebration with our Olympic stars
• Propose end-of-school year parties at our local
  schools
• One week free trial memberships
• Membership incentives for neighbor referrals
• Other ideas?

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Vote for Renovation
Resolved That the Board of Directors of the
Montgomery Square Copenhaver Swim Club, Inc. (the
Club) is authorized 1) To proceed with a
renovation of the Clubs pool along the lines
recommended by the Board at the October 17, 2006
annual meeting of members of the Club with a
maximum expenditure of 700,000. 2) To impose
a special assessment on all members of the Club
of a maximum of 750 per family member and 500
per empty nester or single to help pay for such
renovation.
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Election of Board

• Tom Gebler President
• Sean McCarthy Secretary
• Rick Matta Treasurer
• Tom Gira Operations
• Laura Glynn Marketing
• Rebecca Cornelius Swim Team Rep
• Pat Burns Membership
• Rich Meyer At Large
• Trish Regan At Large
• Jim Baldwin At Large
• Mary Parker At Large
• Donald Klenk At Large

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Election of Board

• After many years as MSC Treasurer, Rick Matta is
  leaving the board. Rick has agreed to stay on to
  assist in a transition to a new treasurer.
• The board needs a volunteer to replace Rick as
  Treasurer

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Questions/Comments?