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PBMS

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There are two reports - one for DOC facilities and one for Non-DOC facilities ... Cells marked with an 'X' indicate that data has been entered. ... – PowerPoint PPT presentation

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Title: PBMS


1
PBMS
ASCA
  • Using the Reports Feature

2
Ten System Reports
  • Monthly Facility Performance Measures Report
  • Monthly Organization Performance Measures Report
    for DOC Facilities
  • Monthly Organization Performance Measures Report
    for Outsource/ Non-DOC Facilities
  • Yearly Organization Performance Measures Report
    for DOC Facilities
  • Organization Characteristics Report
  • Facility Characteristics Report

3
Ten System Reports
  • My Comparative Organizations Report
  • Key Indicator Status Report
  • Organization Administrator Facility Data Entry
    Tracking Report
  • Organization Administrator User Data Entry
    Tracking Report

4
Monthly Facility PerformanceMeasures Report
  • Select one Facility or all Facilities
  • Select Reporting Month
  • Prints a PDF report of Facility Level Performance
    Measures
  • If all Facilities are selected, the report will
    print facility by facility

5
Monthly Facility PerformanceMeasures Report
6
Monthly Organization Performance Measures Report
  • There are two reports - one for DOC facilities
    and one for Non-DOC facilities
  • Select Reporting Month
  • If there are no Non-DOC facilities for an agency,
    the system will not allow the user to select a
    Reporting Month
  • Prints a PDF report of Organizational Level
    Performance Measures

7
Monthly Organization Performance Measures Report
8
Yearly Organization Performance Measures Report
  • Report is for DOC facilities only
  • Select Reporting Month
  • Prints a PDF report of Yearly Organizational
    Level Performance Measures

9
Organization Characteristics Report
  • Select Reporting Month
  • Prints a PDF report of Organizational
    Characteristics

Facility Characteristics Report
  • Select Reporting Month
  • Prints a PDF report of Facility Characteristics

10
Organization and Facility Characteristics Reports
11
My Comparative Organizations Report
  • Report allows an agency to compare their
    organization against other organizations, by key
    indicator
  • Comparative organizations must be either DOC on
    Non-DOC
  • Go to the Menu item, Generate Potential List of
    Comparative Organizations to select comparative
    organizations

12
My Comparative Organizations Report
  • Select by
  • General organization information
  • Region (Northeast, Midwest, South, or West)
  • Scope of responsibility
  • Sentence length statistics
  • Crime distribution statistics
  • Inmate demographics
  • Admission status
  • The System will show a list of comparative
    organizations

13
My Comparative Organizations Report
  • Return to My Comparative Organizations Report
  • Select Reporting Month
  • Select Key Indicator
  • Select DOC or Non-DOC Facilities
  • Click submit for the PDF report

14
My Comparative Organizations Report
15
Key Indicator Status Report
  • Select Reporting Month
  • Downloads as an Excel file showing all
    jurisdictions (columns) and all Key Indicators
    (rows).
  • Cells marked with an X indicate that data has
    been entered.

16
Key Indicator Status Report
17
Organization Admin Facility Data Entry Tracking
Report
  • Select your organization and a reporting year
  • Downloads as an Excel file showing the
    jurisdiction and facilities (rows) and each month
    of the selected year (columns).
  • Cells marked with an X indicate that data has
    been entered.

18
Organization Admin Facility Data Entry Tracking
Report
19
Organization Admin User Data Entry Tracking Report
  • Select your organization and a reporting year
  • Downloads as an Excel file showing the
    jurisdiction and facilities (rows) and each month
    of the selected year (columns).
  • Cells contain the UserID for the person who
    entered the

20
Organization Admin User Data Entry Tracking Report
21
Download Database
  • If the system reports do not provide the
    information needed, agencies may Download the
    Database to run their own reports
  • The Database downloads into Excel
  • Select All Data for All Organizations, All Data
    for Your Organization, or a specific month to
    download your organizations data
  • Reports may be programmed in Excel or Access for
    the agencys use
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