AD Pay Plan

1
5109.34 -2005

• AD Pay Plan

2
Whats New, Whats the SameWhats Clarified

1. Clarifies FEMA use
2. Requires use of standard rates. We can no longer
   establish geographic rates.
3. If no documentation, then will be paid at AD-1
   rate
4. Exceptions to AD-4 rate
5. Casuals pay set at point of hire
6. Security Spec 1 or 2 and Buying Team Member must
   be current agency employee

3

1. Adds this authority cannot be used to circumvent
   other hiring authorities
2. Clarifies that annual refresher courses and
   travel is included in 80 hour training limit
3. Removes provision for 120 hrs of training for
   specialized positions that require state or
   federal licensing or certificates
4. Adds in Situations for hire to meet mission
   assignments issued by FEMA
5. Deletes the provision that says whichever is
   higher
6. Deletes provision to process casual pay at demob
   site
7. Clarifies casuals working away from point of hire
   are compensated for 8 hours per day

4

1. Removes RR reference, clarifies casuals at
   point of hire are NOT entitled to guaranteed
   hours on days off.
2. Clarifies that casuals at point of hire are NOT
   guaranteed 8 hrs per day on shift.
3. Adds hiring unit is responsible for issuing
   travel authorization and to process travel claim
4. Adds language for agencies to adhere to policy on
   hiring relatives as casuals
5. Changes the way positions are classified rates
   established
6. Adds information on how positions are classified

5

• Pay Plan take effect
• March 23, 2005

6
Issues with AD Pay Plan

• IRS auditing for tax purposes
• Excessive length of assignments
• Filling permanent positions
• AD instructors are the exception
• Use other hiring alternatives or procurement
  options

7
ANY NEW POSITIONS?

• What positions do we need to add to the list?
• Steps for approval
• Write up position description
• Justification on hiring the position
• Submit to Regional Incident Business Spec
• Then submitted to Chair of the Incident Business
  Practices Working Team
• Could take a few days to a few weeks to complete

8
Immediate Need what to do

• Submit request with necessary paperwork (PD and
  justification) to Regional Incident Business
  Specialist, who will take to Regional Fire
  Director for approval
• The approved exception rate will only be valid
  for the duration of the current incident
• If the need for further use of the position is
  expected, submit necessary documentation through
  the review process to establish a permanent rate.

9
AD-4 Exception Rates

• Same process as new positions
• Write justification for higher rate
• Submit to Regional Incident Business Specialist,
  for submission to Regional Fire Director
• Exception rate will only be valid for the
  duration of the incident UNLESS approval is
  obtained and documented in a Geographic Area
  Supplement
• There will be NO exception rates for AD-1, AD-2,
  AD-3, and AD-5s.

10
Next Steps - 2006

• The 2005 original plan will be revisited!
• Position descriptions looked at
• New rating system in place
• Revised rates!