Cataloging and Processing New Media

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Cataloging and ProcessingNew Media

• Susan M. Sutch
• smsutch_at_marc-angel.com
• An Infopeople Workshop
• Spring 2006

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What We Will Cover

• MARC cataloging
• Metadata tagging
• Packaging for security and access

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What is New Media?

• CD and DVD
• Websites
• Digital downloads
• Electronic resources
• Electronic communication made possible through
  the use of computer technology

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MARC Cataloging New Media

• CD
• DVD
• Electronic resources
• Combined print and electronic formats

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8 MARC Concise FormatsCD / DVD Choices

• Computer file
• Movies/multimedia
• Book On CD/music

• Book
• Electronic resource
• Serial
• Mixed
• Map
• Visual material
• Music
• Sound recording

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MARC Cataloging Music CD

• Sound recording format
• Chief source of information
• Accompanying info
• Notes

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MARC Cataloging - DVD

• Visual material format
• Chief source of information
• Accompanying info
• Notes

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Electronic Resources Definition

• Material encoded for manipulation by a
  computerized device. This material may require
  use of a peripheral directly connected to a
  computer (CDROM drive) or a connection to a
  computer network (Internet).
  AACR2

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Types of Electronic Resources

• Websites
• Digital collections
• Podcasts
• CDROM / DVD of computer data

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MARC Cataloging Electronic Resources

• Leader code
• Chief source of information
• Extent
• Notes
• URL

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Integrating Resources

• Electronic or print material that seamlessly
  updates, often within a calendar day. Can be
  unknown when the last update was.
• Examples (web) Yahoo! website
• - (print) legal looseleaves

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Combine Print and Electronic Aspects in One MARC
Record

• Additional tags
• 006
• 856
• Notes

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006 Fixed Tag

• Use when Leader/06 is other than m
• Adds ability to search by both primary material
  type and electronic resource
• Required in OCLC, optional MARC21

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006 Computer File Additions

• 006 tag has seventeen positions
• To add computer file characteristics
• /00 m for computer file
• /09 for type of computer file
• Unused positions left blank
• 006 m d
• 006 m d OCLC

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Metadata Tags vs. MARC Tags
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Traditional Formats and Access Points

• Paper-based and microform-based information
  resources
• Monographs, serials, photographs, etc.
• Access provided through local library services
• Including ILL

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Traditional Cataloging Functions and Access

• Acquire material into collection
• Describe material using MARC
• Manage the collection
• Provide access via OPAC / card catalog

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New Formats and Access Points

• Formats
• web documents, online serials, digital images,
  digital collections, websites, digital audio and
  video, born digital material, etc.
• Access provided via the web and email

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What is metadata?

• A neutral term for cataloging without the excess
  baggage of the AACR2 or the MARC formats
  (Priscilla Caplan)
• Data that facilitates the management,
  description, and preservation of a digital object
  or aggregation of digital objects (Judith Cobb)

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Metadata Describes

• Single item
• Collection
• Component of collection
• Any Level of Aggregation

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Metadata Can be Stored

• Within the digital object or code
• html code, headers of image files
• Separately
• artifacts

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Examples of Metadata

• Embedded in web page
• http//www.apple.com/
• Embedded in digital images
• http//www.loc.gov/catworkshop/readings/metadataba
  sics/examples/embeddedimage.htm

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Creating Metadata
The creation of metadata is governed by a body of
standards, best practices and schemas that, when
appropriately applied, work together to
facilitate the management, description, and
preservation of digital objects.
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Metadata Standards

• Metadata Encoding Transmission Standards (METS)
• California Digital Library Digital Image
  Collection Metadata Standards
• http//www.cdlib.org/about/publications/C
  DLObjectStd-2001.pdf

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Metadata Best Practices
Western States Dublin Core Metadata Best
Practices CDWA (Categories for the Description
of Works of Art), Getty http//www.getty.edu/rese
arch/institute/standards/cdwa/3_cataloging_exampl
es/index.html
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Types of Metadata

• Structural
• how compound objects are put together
• Administrative
• how created, file type, access privileges
• Descriptive
• identification (title, author, abstract)

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Descriptive Schemas (Rules)

• Dublin Core
• web pages
• Visual Resources Association
• painting,sculpture
• Text Encoding Initiative
• printed novels, plays

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Encoding (Representation)

• Hypertext Markup Language (HTML)
• Resource Description Framework (RDF)
• Extensible Markup Language (XML)

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Why is XML so Important?

• Non-proprietary method of storing metadata
• Being adopted by every major software company
  that manipulates text data
• Power to represent data independent of
  programming language, platform, or operating
  system.

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MARC vs. XML

• MARC (librarian only)
• 245 04 The Sot-Weed Factor
• XML (information processing)
• TheSot-Weed
  factor

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MARCXML Library of Congress
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Crosswalks

• Enable different schemas to communicate with each
  other

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Crosswalks Mapping Different Schemas
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New MediaPackagingand Security

• Issues and Concerns

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New Media Packaging / Security

• Individual item
• Cases
• Sealants
• Downloads for burning
• Group packaging
• Redbox
• IMM technology
• RFID

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Individual ItemSecurity and Protection

• CD/DVD Cases
• Coatings
• Sealants
• Cleaning sprays
• Resurface machines

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Group ItemsSecurity and Protection

• Redbox
• http//www.redbox.com/
• Self-checkout kiosks
• intelligent media management

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RFID Security

• System that can combine theft-detection and
  tracking of library materials
• Radio-frequency combined with microchip
  technology
• Uses radio waves to identify individual items and
  to transfer data from a tag to a reader to a
  database.

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Components of RFID system
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RFID System Tags
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RFID Self Checkout Station
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RFID Security

• 3 ft detection maximum
• Same capture percentage as tattle tape
• No detection near metal shelving
• Can flag staff with specific item title

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(No Transcript)
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RFID

• Advantages/disadvantages of RFID
• Privacy concerns
• Cost/ROI

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RFID Processing

• Advantages
• conversion is fast, can leave barcodes on
• individual CD/DVD can be tagged
• can check out multiple items at once
• Disadvantages
• if power goes out, checkout is down
• need booster on CD/DVD tag
• possible conflict if tag aligned same way

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Privacy Concern Myths

• Patron info on RFID tag
• Government screeners possible with radio devices
• Radio waves are dangerous

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RFID Cost / ROI

• Systems expensive, cant mix/match vendors
• Tags .50 to 1.50 each
• Too new for many ROI studies, estimate up to five
  years for return on investment
• SFPL study on cost do to staff repetitive
  motion injuries - 265,000.00

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What We Covered Today

• New media definition and formats
• MARC cataloging
• Metadata vs. MARC
• Packaging and security

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Last Tag

• The real question is
• How do we together, as a community, move
  our trusted circle closer to
• information consumers
• at the level of
• their need?
• OCLC