National Elections Overview

1
National Elections Overview

• Prepared by
• Tracey McCants Lewis, Chair, Policies and
  Procedures, NULYPNational Urban League Young
  Professionals

2
Important Dates

• Deadline for Nominations and Candidate
  Declaration Forms
• May 10th, 2009 (Midnight Pacific Standard Time)
• Annual Elections Meeting
• 2009 NUL Conference
• Chicago, Illinois

3
National Elected Positions

• President
• Regional Vice Presidents
• Central Regional Vice President
• Eastern Regional Vice President
• Southern Regional Vice President
• Western Regional Vice President
• Secretary
• Treasurer
• Chair, Policies and Procedures

4
National Candidate Requirements

• Receive a nomination.
• Submit a completed Candidate Declaration form.
• Submit a letter from an ULYP Chapter confirming
  that the candidate is a member in good standing.

5
Candidate Checklist

• Submit a 2009 Candidate Nomination form to the
  Policies and Procedures Chair, or the designated
  Elections Manager.
• The nominee will be notified that he/she has been
  nominated for a position and must then accept or
  decline the nomination.
• The nominee will be instructed to submit a 2009
  Candidate Declaration form, a letter of good
  standing from the Chapter Member (Chapter
  President, or designee), and a Candidate
  Biography Preview slide to the PP Chair.
• If all materials are received in accordance with
  the published Elections Timetable then the
  candidate will be placed on the ballot.
• Attend the Candidates QA Session at the
  National Elections Meeting.

6
Elections Timeline
7
Elections Timeline, cont.
8
National Elections Documents

• Candidate Nomination Form
• Candidate Declaration Form
• National Elections Handbook

9
National Elected Position Descriptions
10
President.

• The President shall supervise the general affairs
  of NULYP with the direction of the Executive
  Board. The President shall execute all official
  NULYP documents, preside at all meetings of the
  Members, the Council of Presidents and the
  Executive Board, and appoint chairpersons to Ad
  Hoc Committees and supervise the Ad Hoc
  Committees respective activities. The President
  shall not supervise the activities of the PP
  Committee.

11
Regional Vice Presidents.

• Each Regional Vice President shall serve the
  interest of the region he/she represents. The
  Regional Vice Presidents shall present the
  position of their regions on NULYP matters of
  business, assist in the development and
  establishment of new ULYP Chapters in their
  respective regions, provide support and
  assistance to ULYP Chapters in their respective
  regions, direct the planning of NULYP activities
  for Regional Conferences of the NUL, coordinate
  the activities and the communication between ULYP
  Chapters within their respective regions, and
  perform such other duties as directed by the
  President.

12
Secretary.

• The Secretary shall make or cause to be made
  minutes of all meetings of the Members, the
  Council of Presidents and the Executive Board and
  shall disseminate minutes of Member meetings and
  Council of President meetings to all Chapter
  Members and shall disseminate minutes of
  Executive Board minutes to all Executive Board
  Members.
• The Secretary shall be responsible for the timely
  delivery of all notices of meetings of the
  Executive Board, the Council of Presidents and
  the Members, shall maintain the membership
  database and, generally, will perform all duties
  incident to the office of Secretary and such
  other duties as may be required by these Bylaws,
  or which may be assigned from time to time by the
  Executive Board.

13
Treasurer.

• The Treasurer shall supervise the financial
  activities of NULYP. Specifically, the Treasurer
  shall be responsible for
• (a) the full and accurate accounting of receipts
  and disbursements,
• (b) maintaining a system such that all monies and
  other valuable effects are deposited in the name
  and to the credit of NULYP in such depositories
  as shall be designated by the Board of Trustees
  of NUL,
• (c) distribution to the Executive Board Members
  at the regular meetings of the Executive Board or
  whenever they may require it, of an account of
  the financial condition of NULYP.
• The Treasurer shall also provide the Chapter
  Members with reports of the financial condition
  of NULYP, including the annual financial
  statements notify ULYP Chapters of their
  membership expiration
• Bill ULYP Chapters for membership dues
• Provide for the collection and receipt of all
  funds due NULYP and provide the PP Committee
  with a list of those Chapter Members eligible to
  vote prior to the annual meeting of the Members.
  
• Upon completion of term of office, the Treasurer
  shall forward all NULYP materials records, files
  and papers pertaining to the Treasurers office
  to the Treasurer-elect.

14
Chair, Policies and Procedures.

• The Chair, Policies and Procedures (the PP
  Chair) shall oversee the PP Committee.
• The PP Chair shall interpret these Bylaws at any
  meeting of the Executive Board, Council of
  Presidents or Members, serve as a resource on
  proper parliamentary procedure at any meeting of
  the Executive Board, Council of Presidents or
  Members, serve as a resource to ULYP Chapters in
  developing bylaws and other policies and
  procedures for the governance of ULYP Chapters.
• The PP Chair shall also govern and preside over
  the General Elections and the Regional Elections,
  the removal of an Officer and the removal of an
  Executive Board Member.

15
Questions?

• Contact
• Tracey McCants Lewis, Esq.
• Chair, Policies and Procedures
• tmclewis_at_gmail.com
• 412.403.4910 (c)
• 412.396.1686 (w)
• Mark V. Monteverdi
• Vice President, Black Executive Exchange
• Program and Volunteer Programs
• National Urban League
• Mvmonteverdi_at_Nul.org
• [phone]