Presentation to Iowa Public Transit Association by Office of Public Transit November 30, 2004

1
Presentation toIowa Public Transit Association
byOffice of Public TransitNovember 30, 2004
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Welcome

• New faces / new roles
• Curt Miller, Sioux City
• Ann Harrison, Muscatine
• Brian Tapp, Region 16
• Pete Donner, Davenport

3
New OPT Secretary

• Administrative staff support position shared by
  Offices of Public Transit and Aviation to be
  filled as of December 15th.
• Successful candidates name is Lynn Zook.

4
FY06 Funding UpdateFederal Reauthorization

• Still no progress on reauthorization of the
  federal transportation programs
• House and Senate have each passed their own
  version of bill
• Conference Committee has been named, but has not
  really done much, since nobody can agree on total
  dollars

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FY06 Funding UpdateTEA 21 Extension

• On September 30th , Congress passed and President
  signed a bill extending TEA 21 until May 31,
  2005
• Transit authorized at 8/12ths of FY2005 Senate
  Appropriations figure
• Bill includes sense of Congress to continue
  principle of guaranteed appropriations for
  transit

6
Federal Funding UpdateFY05 Appropriations

• FY05 Omnibus Appropriations Act passed on
  November 20th, but will not be sent to President
  until provisions allowing Committee chairs access
  to personal tax returns is removed by House
• Currently under Continuing Resolution through
  December 3rd

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Federal Funding UpdateAppropriations (continued)

• Even though leadership describes bill as
  smallest increase (in overall spending) in a
  decade
• Transit up 5.2, even after 0.83
  across-the-board cut
• Formula programs up slightly less than 4.8

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Federal Funding UpdateAppropriations (continued)

• Includes several Iowa Earmarks
• 5309
• State-wide bus and bus facilities 4,908,915
• Ames Maintenance Facility Expansion
  981,566
• Des Moines Buses 1,963,566
• UNI Parking Ramp 2,945,349
• JARC
• State-wide 1,983,400
• ITS
• State of Iowa 1,983,400

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STA Formula Study

• Have looked at a number of variations on the
  original recommendation since the September
  meeting
• Feel need to re-involve committee since weve
  move away from original recommendation

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STA Formula Study

• Due to delay, will proceed with current formula
  for FY2006
• Any change will be planned to go into effect for
  FY2007

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STA Formula Study

• Committee members
• Steve Spade, Des Moines MTA
• (over 200K UZAs)
• Bob Bourne, Ames Cy-Ride
• (Governors Apportionment)
• Pam Ward, Ottumwa (Small Urbans)
• Sharon Juon, Region 7 (Regionals)
• Robyn Jacobson, Region 10 (Regionals)

12
FY06 Funding Update STA Projections

• Transits share of use-tax revenue projected at
  slightly over 11 million in FY2006
• Results in an increase of 19 in formula funding
• Individual projections prepared based on current
  STA formula

13
PTMS Committee Issues

• Corrected procedure for calculating points for
  remanufactured/reabbed vehicles
• Vehicle substitution process
• All new vehicles to include security features
• Peer-pool funds can only accumulate for two years
  (must be spent in third year)

14
Contract Execution Deadlines

• Contracts offered for period of 60 days
• Let us know if there is problem

15
Information Technology Update

• Report on Transit Operations on-line reporting
  system
• Inventory Database eForms
• Add Inventory Form
• Vehicle Request Form

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Capital Match Revolving Loan Fund(Amoco Loan)

• Created by Iowa Legislature
• Subject to intergovernmental agreement
• All public transit systems eligible
• No interest loan
• Intent is to increase energy conservation

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Capital Match Revolving Loan Fund(Amoco Loan)

• May provide 100 of the non-federal match on
  capital equipment and ITS projects
• May provide 50 of the non-federal match on
  facility projects
• Annual report on energy savings may be required

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Capital Match Revolving Loan Fund(Amoco Loan)

• Eligibility
• Transit related capital or ITS project approved
  for federal funding
• Request can be submitted anytime
• Must include
• Description and cost estimate
• Benefits and energy savings
• Justification of need
• Schedule of when funds needed
• Loan repayment plan

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Capital Match Revolving Loan Fund(Amoco Loan)

• Approval
• By OPT director
• Based on available funds and project eligibility
• Request for funds
• Vendor invoices or Architects Certificate for
  Payment forms with Transit Request for Payment
  form
• Penalties for Late Repayment
• All payments withheld
• STA funding may be applied to loan repayment

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Capital Match Revolving Loan Fund(Amoco Loan

• May be used for purchase of vans for vanpooling
  if not needed to expedite transit capital
  projects
• Administrative rules in Appendix E of the
  Agreement Binder
• Available funding, approximately
• 50,000 by June 2005
• 125,000 by September 2005
• 185, 000 by December 2005

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Update on Rural ITS

• First statewide deployment of AVL-GPS in Iowa
  public sector.
• Two-phased deployment
• Routematch acting as single vendor for both
  software and hardware in conjunction with Mentor
  Engineering (subcontractor).

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Phase One Deployment

• Includes
• Computer acquisition/upgrades
• Flat panel monitor issue
• DSL issue
• Software installation/data base transfer
• Training
• Radio Study

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Software Package Capabilities

• Basic
• Scheduling, Dispatching, Verification, Invoicing,
  and Reporting regional and state-wide
• Other
• Accounting integration
• Demand-Response and Fixed Route capabilities
• Inter-Regional coordination (not purchased)

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Current ITS Participants

• Original participants
• 12 Regional Systems (1, 3, 5, 7, 8, 9, 10, 11,
  12, 13, 14, and 15)
• 3 Small urban systems (OTA, DART, and Muscabus)
• Possible additions Region 6 and Region 16
• Regions not participating at this time Region 2
  and Region 4
• Others Keyline Transit of Dubuque (already has
  Routematch)

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Other Interested Parties

• Accepting as long as contract is open
• Stand-in-line behind other funded agencies for
  Phase One
• Stand-in-line behind other funded agencies for
  Phase Two

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Funding Contribution

• 50 - congressional earmarks from FHWA ITS
  deployment funds in 2001, 2002, 2003 2004
• 25 - Converted CMAQ (OPT is receiving about
  250,000 per year)
• 25 - Local

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Phase OneDeployment Sequencing

• First Triad
• Region 9 (RBT), Region 3 (RIDES), and Region 14
  (SIT)
• Second Triad
• Region 5 (MIDAS/DART), Region 12 (WITS), and
  Region 1 (NRTS)
• Third Triad
• Region 8 (Delaware, Dubuque and Jackson
  Counties), Region 13 (SWITA), and Region 7 (Iowa
  Northland RTC)

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Phase OneDeployment Sequencing (continued)

• Fourth Triad
• Region 10 (ECIT), Region 11 (HIRTA), and Region 6
  (PeopleRides)

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Phase Two

• Costs pending radio study
• Sequencing approximates Phase One with some
  exceptions
• Start around April 2005
• Explore spreading costs through shared utilization

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ITS Regional Architecture Requirement

• No ITS spending after April 8, 2005, unless in
  compliance with federally-approved regional
  architecture
• Iowa MPOs each doing own regional architecture,
  plus state-wide architecture for non-urbanized
  areas
• Transit Managers need to participate in process

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Update on Coordination

• Elevated emphasis by OPT
• Next council meeting mid-December
• Expanded State Transportation Coordination
  Council
• Applied for United We Ride funding

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Statewide Facility Needs Analysis

• Consultant Study (250,000)
• Facility Needs Analysis Technical Committee
  (FNATC)
• Matt Simaytis, Bettendorf Transit (200K UZAs)
• Bob Bourne, Ames Cy-Ride (Small UZAs)
• Dennis Hart, Clinton MTA (Small Urbans)
• Jim Burns, Region 12 (Regionals)
• Randy Zobrist, Region 9 (Regionals)

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State-wide Facility Needs Analysis(continued)

• Initial FNATC meeting May 12
• RFQ input June 22 meeting with FNATC
• Notice pending in December with start early 2005
• Completion September/October, 2005
• Inventory existing transit facilities
• Desired standards (by type functions of
  facility)
• Deficiencies/needs facilities and maint. equip.

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FY06Programming Guidance for Transit Vehicles

• Ceilings for most vehicles types have been
  increased. Rationale
• Producer price index increases ranged from 5.3
  LDB and MDB, to 3.72 increase HDB
• Input from TVM sales reps.
• PTMS committee recommended ceilings be revised to
  include funding for video security cameras
  (Quantity per vehicle type has not yet been
  standardized)

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FY05 to FY06Examples of Program Ceiling Changes

• Ceiling Guidance FY05 FY06
• 176 wb, diesel ldb 64,000 66,000
• MD bus 33- 36 132,000 134,000
• HDB 40 291,000 303,000
• Note No increase in program ceiling guidance for
  ADA minivans, standard vans, or raised-roof vans,
  since it is not yet clear that video surveillance
  cameras are becoming standard equipment

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Procurement Guidance

• 20th Anniversary of 1st Bus Purchase RFP
  Marshalltown (1984 Orion IIs )
• Recent RFP Bus Purchases
• Bettendorf, Region 3 10
• Need for Greater Emphasis on Pre-Award and
  Post-Delivery Audits
• --In-plant inspections
• --Pilot buses
• Need to document policy and process better
• e.g. op expense awards RFI (taxi contractors)

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Procurement Guidance(Continued)

• Consortium procurement administrator recognition
• Revised provisions re bid or proposal
  responsiveness and vendor responsibility
  distinction

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Upcoming Training Opportunity

• Complying with Federal Transit Administration's
  Policy on ITS Architecture Consistency
• Date Tuesday, April 19, 2005
• Where Des Moines (TBD)
• Who should attend Staff responsible for
  articulating regional and/or local ITS
  architecture e.g. Project planning, development
  and deployment
• Cost tuition waived for local government
  employees who work in transportation or related
  areas. Fee for contractors and consultants
  150.00.

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ITS Architecture Course Description

• Provides transportation agencies with an
  understanding of the National ITS Architecture
  Consistency Policy, the intent behind the policy,
  the impact of transit ITS planning and
  development, practical benefits of
  conformance,and guidelines for meeting policy
  requirements.

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Objectives of Training

• Provide an overview of key policy requirements
  and its intent in an understandable fashion
• Discuss the needs and benefits for ITS
  architecture consistency
• Discuss the methods and approaches used to ensure
  ITS architecture consistency
• Provide examples of programs and projects and how
  they are impacted by the policy
• Identify lessons learned pitfalls and obstacles
  to avoid in ITS project planning and development

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New Manager Orientation Training

• October Region 16 and City of Muscatine
• Brian Tapp, SEIRPC Executive Director
• Ann Harrison, MuscaBus Transit Manager
• November Sioux City Transit
• Curt Miller, Transit Division Manager
• Upcoming Region 4/SRTS, Sioux City and Region
  11/HIRTA.

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Recent or Upcoming Marketing Opportunities

• Fort Dodge Rotary, June 14
• State Fair Display, Des Moines, August 12-22
• Golden K Kiwanis, Ames, September 9
• League of Cities, Sioux City, September 22
• Elder Rights Conference, Des Moines, October 25
• Des Moines Chapter National Federation for the
  Blind, November 13
• ISAC conference, Des Moines, November 15
• Go-Live and Ribbon Cutting Ceremony, Region 9
  (Davenport), December 9

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Updated or New Marketing Hand-outs

• Public Transportation Service in Iowa brochure
• Half fares for elderly on fixed route buses in
  larger cities and Elderly and Disabled ADA
  Paratranasit Rights
• Transit Connection Newsletter
• September issue is out
• We are working on January issue
• Do you have story ideas or have you received
  awards or achieved a milestone you would like to
  share with our readers?

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Marketing Update(continued)

• 2005 Calendar Strips are now available
• We still have pens, key chains, bus pass holders,
  and post-it notes available for distribution
• If you have marketing ideas to share, give me a
  call or send me an e-mail
• How can we help?

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Citizen Advisory Council

• Office of Public Transit is encouraging transit
  systems to create citizen advisory councils (if
  you dont already have one)
• Great opportunity for public input and outreach
• Grass-roots efforts for advocacy
• Requesting names/addresses be added to our
  Transit Connections Newsletter mailing list

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FY05 Proposed DBE Goal

• Weve proposed a DBE Goal of 0.4 for state-wide
  transit programs administered through OPT.
• Pending FTA review and approval
• Advertising of public notice in Des Moines
  Register and at least two minority newspapers

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Other DBE Programrelated information

• DBE Projection Worksheet pending revisions.
  (Worksheet for non-urbanized area recipients and
  ICB carriers receiving ICB assistance through
  IDOT.)
• FFY06 DBE Worksheet will be due in July

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DBE Program (continued)

• Uniform Report of DBE Awards or Commitments and
  Payments submitted to FTA November 29th
• Next DBE report due to OPT April 30th

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Reminder DBE Brochures still available

• Information for woman and minority owned
  businesses interested in seeking certification
  under Iowas DBE Unified Certification Process.
• Includes Who, What, Where, Why, and How with
  IaDOT contact information

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Websites for DBE information

• State www.dot.state.ia.us/contracts/contracts_eeo
  aa.htm
• Federal www.osdbuweb.dot.gov/business/dbe/index.h
  tml