Montana Shared Catalog

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Montana Shared Catalog

• Spring 2009 Members Council May 8, 2009 Bozeman

Prepared by Ken Adams
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Welcome to Bozeman!

• Welcome and Introduction of MSC Executive
  Committee
• Housekeeping
• Appointment of meeting secretary
• Roll Call and Welcome to MSC members/visitors/gues
  ts
• Welcome new libraries
• Approval of Fall 2008 meeting minutes
• ACTION ITEM Vote on meeting minutes

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Morning Agenda

• 940-0955 MSC Operations and FY09 Budget Update
  (Ken Adams)
• 09551015 Proposed MSC Staffing Increase (Kim
  Crowley)
• ACTION ITEM Vote on new staff
• 1015-1030 Remarks by SirsiDynix CEO Gary
  Rautenstrauch
• 1030-1045 BREAK
• 1045-1145 FY2010 Ongoing Cost Formula and MSC
  FY2010 Budget (Ken Adams)
• 1145-1200 Voting on Action Items
• ACTION ITEM Vote on Budget

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MSC Operations Update

• Roundup Community Library and Whitehall Schools
  Live 11/08
• ILS upgrade to Symphony 3.2.1
• Dillon Public Live in 4-Rivers
• Legislature approves HB61 potential impact on
  MSC
• Lincoln County Public Libraries Live in
  Partners
• Power School and West Yellowstone School
  tentative go live soon. BCCS and Philipsburg
  manually cataloging.
• Nine additional libraries approved for FY2010
• Intersection Conference
• Catalog Cleanup
• RevD e-Library, Symphony 3.3 upgrade, new
  production server

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(No Transcript)
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FY 2009 Budget Update

• Funds Received 230,452.85
• Total Member Expenses 228,327.05
• Funds Expended 212,177.33
• Catalog Expenses 185,750 out of 185,910
• Training/Meetings 12,797 out of 19,700
• 1/2 Staff 13,631 expended. Budgeted 22,717
  9,086 credit.
• Saved Funds 203,879
• Server Replacement 101,500
• Server location costs 14,607.50
• Next Generation e-Library 35,000 ( Rooms,
  Enterprise, ???)
• LTI Authority Maintenance 22,158
• Catalog Maintenance 30,000
• Reserve Fund 19,822.27
• Balance 239,917
• FY2009 Budget Spreadsheet

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ProposalMSC StaffIncrease
Presented by Kim Crowley - FCL
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Gary RautenstrauchChief Executive Officer
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break!
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FY2010 Ongoing Cost Formula Changes from FY2009

• Boulder, Clancy Whitehall merged into Jefferson
  County Library System
• Addition of Debt Collection Module (Col. U)
• Addition of shared Overdrive SIP2 License
• Merged Frenchtown as Missoula branch
• Added cost comparison worksheet
• Added 17K for additional staff salary
• Reduced Conferences and LTI

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Built-in Cost Breaks

• FY2010 Total Shared Cost 225,583.41 with added
  staff
• 208,583.41 without added staff
• If a library has less than 8,000 titles AND less
  than 1,000 patrons they pay 1 of total budget
  cost, vice 30. It is important to note that the
  library MUST meet both criteria to be eligible
  for this break. This year the 30 share is
  1,170.21 and the 1 share is 676.75
• If a library has less than 10,000 titles, their
  title count is reduced by 5,000 and that total is
  used to calculate their 30 title share
• If a library has less than 3,000 patrons their
  patron count is reduced to zero and will not pay
  the 30 patron share.
• Libraries with 10,000 or more titles and 3,000 or
  more patrons get no breaks.
• Annual circulation counts 10 of total shared
  cost with no breaks.
• FY2009 vs 2010 Cost comparisons with and without
  added staff
• FY2010 Ongoing Cost Formula

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FY2010 Budget

• Revenue 235,434.44 shared costs
• Plus 9,086 from extra in employee fund and
  8,914 from LTI fund 253.434.44
• Expenses Catalog expenses 180,934.44
• Plus Training/Travel/Meetings 14,500
• Plus Staff Salary 58,000
• 253.434.44
• New library data not yet entered. Will not
  effect shared costs. (LSTA new library
  contributions).
• FY2010 Budget

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Afternoon Agenda

• 100-115 Debt Collection module (Kim Crowley
  and Patty Jones)
• 115-215 Orbis Cascade Consortium and
  WorldCat Navigator Implementation
• 230 BREAK
• 230-315 Question and answer session
  WorldCat Navigator/WorldCat Local
• 315-345 Announcement of Committee Vacancies,
  Birds of a Feather Reports, Public
  Comments
• 345-400 Wrap up and adjourn
• Next meeting TBD, Oct 1-2, 2009