UMKC New Faculty Orientation

1
UMKC New Faculty Orientation

• Registrars Office
• August 16, 2007

2
WHAT IS FERPA?

• Family Educational Rights Privacy Act (Buckley
  Amendment 1975)
• FERPA guarantees students at the postsecondary
  level the right to inspect and view their
  academic records.  It also prohibits UMKC from
  releasing information from a student's record to
  any third party unless the student authorizes the
  release.
• University employees with a legitimate
  educational interest can have access to a
  particular students academic records.
• You may have information about the students in
  your class, but you may not share it with anyone
  but the student (not even parents)

3
FERPA Faculty

• Who is a Student?
• UMKC defines a student as someone who has been
  admitted and who has registered in one or more
  classes at UMKC.
• What records are covered by FERPA?
• All personally identifiable records

4
FERPA Faculty

• Do parents have any FERPA rights?
• At the secondary school level, parents have a
  right to review the student's records but that
  right is transferred to the student at the
  post-secondary school level.  The parent does not
  have a right to inspect the records of the
  student.
• EXCEPTION Parents of dependent students as
  defined in the IRS Code of 1974 Section 152 are
  given the same rights to access as those given
  the student.  UMKC requires a copy of the most
  recent federal income tax return to prove
  dependent status.

5
FERPA Faculty

• What is directory information?
• Directory information includes name, local and
  permanent address, local and permanent telephone
  numbers, email address, date and place of birth,
  major field of study, participation in officially
  recognized activities and sports, weight and
  height of members of athletic teams, dates of
  attendance, degrees and awards received, the most
  previous educational institution attended and the
  fulltime or part-time enrollment status of
  students.
• EXCEPTION UMKC will release directory
  information to third parties without the
  permission of the student.

6
FERPA Faculty

• Homework Grading
• Do not hand out homework assignments and pass
  them down the row in a class
• Do not post your grades outside your office door
  or anywhere on campus. Blackboard is a great
  option with having the built in grade book.
  Students can easily log in to view their course
  progress
• Do not leave graded homework in an open area to
  be picked up by students.
• Do not communicate with your students via email
  unless it is to their official UMKC email account

7
FERPA Faculty

• Letters of reference/recommendation-
• Students who request you to write a letter of
  reference should provide a signed and dated
  request which specifies to whom the student is
  seeking your reference. It is important that the
  student waives her/her rights to review his/her
  reference.
• You should retain the signed release form from
  the student for a minimum of five years after you
  provide the reference.

8
FERPA Faculty

• When in doubt?
• Contact the Registrars Office! UMKCs
  Registrars Office will work with the UM System
  Legal department when necessary to avoid any
  violations against FERPA
• Questions about FERPA can be directed to
• Doug Swink, Associate Registrar
• 816.235.6891 or swinkd_at_umkc.edu
• Karen Schlabach, Assistant Registrar
• 816.235.1127 or Schlabachk_at_umkc.edu

9

10
What is Pathway?

• Pathway our is brand new Student System
• Provides you 24/7 online access to Class Rosters
  Grade Rosters
• Integrated with your UMKC Outlook email

11
What is Pathway?

• Faculty tutorials are available by clicking on
  About Pathway on the log on page and then
  scrolling down to Faculty Advisors

12
Registration

• Full Classes
• Instructor signature to override
• Cant override room capacity
• Special Permission
• AU restricted classes
• Pre-requisites
• Steps
• Instructor Signature
• Advisor Signature
• Registration Office (115 AC) to add the class
• Add/Drop forms can be printed from the
  Registrars web site at www.umkc.edu/registrar/for
  ms.html

13
Dropping a Class

• Students do not need a signature to drop a class
  unless it is after the final drop date.
• Census Date last day to have a class deleted
  from students transcript
• September 17, 2007 (Fall)
• February 4, 2007 (Spring)
• Last day to withdraw without assessment
  students will automatically receive a W for
  withdraw on their transcript.
• October 12, 2007 (Fall)
• March 7, 2008 (Spring)
• Last day to withdraw with assessment
  instructors may assign a W for withdraw
  passing or a WF for withdraw failing on the
  final grade sheet.
• Undergraduate Students
• November 9, 2007 (Fall)
• March 21, 2008 (Spring)
• Graduate Students
• December 7, 2007 (Fall)
• May 2, 2008 (Spring)

14
Auditing a Class

• Students must have instructor permission to audit
  a class.
• Students are expected to attend class even if
  they are auditing
• if they are not attending the instructor may
  request that the student be administratively
  withdrawn from the class, deans approval is
  required
• Students may change from audit to credit during
  the first week of class
• Undergraduate students may change from credit to
  audit until the 4th week of class
• Graduate students may change from credit to audit
  any time prior to the final examination.

15
Questions?