Committee on Information Technology

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Committee on Information Technology

• April 17, 2008

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Agenda

• Approval of minutes
• CIO Report
• COIT Directors Report
• Budget Planning Subcommittee Update
• Performance Subcommittee Update
• Public Comment

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CIO Report

• IT management Report Update
• COIT Subcommittee Membership

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www.sfgov.org
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COIT Directors Report

• Library Web Policy Exception
• COIT Collaboration Portal
• Gartner Local Government IT Benchmarks

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Library Web Policy Exception Request

• The Library requested an exception to the City
  Website Policy.
• An exception was requested to the following
  elements of the policy
• There will be one website for the City managed
  under the direction of the Department of
  Telecommunications and Information Services
  (DTIS). All City Departments will
• Host and update web sites using the City's web
  content management system maintained by DTIS.
• Own published content and be responsible for
  maintaining their web sites using the City's web
  content management
• DTIS and the Architecture Subcommittee meet with
  Library to review this request.

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Library Website Policy Exception Recommendation

• The Architecture Subcommittee voted to approve
  the request on March 18, 2007 based on the fact
  that the DTIS Web Content Management system could
  not meet the business needs of the Library.
• The Subcommittee noted that the exception was
• The Library website would not need to be hosted
  by DTIS
• The Library website would not need to use DTIS
  Web Content Management System
• The Library would maintain their website on city
  owned equipment, using city staff services, and
  adhere to all other COIT website policy design
  and ADA guidelines.
• Recommendation Grant the Library Website Policy
  Exception request for a term of one year. The
  exception should be revisited after DTIS
  implements a new Web Content Management System.

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CIO Business Intelligence VisionTransform into
Responsive Government Assets Bridge Gaps between
People, Processes, Applications and Systems
DB
DB
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Collaboration Portal Pilot

• Focus on ubiquitous business requirements
• Email, documents, forms, reports, maps, service
  requests, IT assets, search, etc.
• Homogenous platform to simplify training
  support requirements
• Microsoft Office Sharepoint Services
• Server Virtualization to reduce
• Carbon footprint,
• Hardware costs
• Waste

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Collaboration Portal Pilot

• Centralized browser-based deployment
• Minimize desktop labor requirements
• Provide nomadic desktop
• Service Oriented Architecture
• Loosely coupled integration
• Standards based information highway
• Server-base Open Source solutions
• Reduce license fees
• Crowdsourcing

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Collaboration Portal Concept Diagram
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COIT Collaboration Portal Demo(Test Data Used
for the Demonstration)

• The purpose of the development of COIT
  collaboration portal
• Data Transparency
• Easy access and analysis of citywide IT data
• Elimination of Silos
• Citywide views of department IT projects, plans,
  staffing, and budgets.
• Improved Communication
• Online interactive forums, documents, surveys,
  and meeting calendars.

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2007 Gartner - Local Government IT Industry
Benchmarks
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Budget Planning Subcommittee

• Budget Review Process
• 18 Departments are requested 81 million in
  funding for FY 08-09
• 10 Departments with the largest budget requests
  were interviewed by the Subcommittee
• Total Draft Recommendations 44 million in
  total citywide IT project funding
• 32 million in non-General Fund projects
• 12 million in General Fund projects

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Performance Subcommittee

• Project Management Methodology Policy
• JUSTIS Project Update

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JUSTIS Project

• Project Status Report