Advanced Microsoft Word Lesson 1

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Advanced Microsoft Word Lesson 1

• Lexington Technology Center
• May 3, 2004
• Bob Herring
• On the Web at www.lexington1.net/adulted/computer/
  microsoft_word.htm

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Advanced Word Lesson 1
Survey and Goals

• Class Survey
• Computer experience
• Word processing experience
• Microsoft Office experience
• Class Goals
• What to expect
• Specific needs?

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Advanced Word Lesson 1
Standard Toolbar
Tables, Borders
Drawing
Spell Check
Insert Excel
Show Spaces
Paste
Print
Cut
Open
Hyperlink
Help
Undo
New
Zoom
Print Preview
Save
Copy
Redo
Columns
Web Toolbar
Page Setup
Document Map
Format Painter
Table
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Advanced Word Lesson 1
Formatting Toolbar
Decrease Indent
Right
Text Style
Text Color
Numbers
Borders
Italics
Left
Highlighting
Bullets
Underline
Font Size
Center
Increase Indent
Font
Bold
Full
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Advanced Word Lesson 1
Working with Toolbars

• Right-click anywhere in the toolbar area to get
  this popup menu
• Left click on the desired toolbar to toggle it
  on or off

Toolbar Popup
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Advanced Word Lesson 1
Working with Toolbars
Toolbars Selected
Toolbar Control
Reset a Toolbar
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Advanced Word Lesson 1
Select Browse Object Tool

• The Select Browse Object tool at the bottom of
  the vertical scroll bar
• allows the user to quickly sort by pages,
  sections, headings, tables,
• pictures, edits, fields, endnotes, footnotes,
  and comments!
• It also provides quick access to the Go To
  feature, and Find.

Select Browse Object Tool
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Advanced Word Lesson 1
Browse Object Tool Dialog
Browse by Footnote
Browse by Comment
Browse by Endnote
Browse by Section
Browse by Field
Browse by Page
Browse by Table
Go To
Browse by Graphic
Browse by Heading
Browse by Edit
Find
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Advanced Word Lesson 1
Fonts and Font Sizes

• Select the text to be changed
• Click on the dropdown arrow on the Font Tool
• Select the new font in the dropdown box

Font Tool
Font Size Tool
Font Dropdown
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Advanced Word Lesson 1
Fonts and Font Sizes, Continued

• Select new font sizes in the dropdown box

Font Size Dropdown
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Advanced Word Lesson 1
Fonts and Font Sizes, Continued

• Select the text to be changed
• Click on Format, then select Font
• Select the new font, size, and any special
  effects that may be needed

Font Size
Font
Text Color
Text Effects
Sample
Set as Default
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Advanced Word Lesson 1
Indentation

• Word allows paragraphs to be indented in
  various ways
• First line indent is controlled by the caret on
  top of the ruler.
• Grab the caret by clicking and holding the left
  mouse button.

First line of paragraph is indented
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Advanced Word Lesson 1
Indentation, Continued

• Word can also create hanging indents (used in
  legal briefs)
• Hanging indent is controlled by the caret on
  bottom of the ruler.
• Grab the caret by clicking and holding the left
  mouse button.

Paragraph set to hanging indent
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Advanced Word Lesson 1
Indentation, Continued

• Paragraphs may be individually indented for
  emphasis.
• Left indent is controlled by the box beneath
  the bottom caret.

Paragraph left-indented one-half inch
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Advanced Word Lesson 1
Indentation, Continued

• Paragraphs may be individually indented for
  emphasis.
• Right indent is controlled by the caret at the
  right side of the ruler.

Paragraph right-indented one-half inch
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Advanced Word Lesson 1
Indentation, Continued

• Indentation may be set precisely by selecting
  Format, then Paragraph.
• Set left and right indent by adjusting the
  values in the boxes.

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Advanced Word Lesson 1
Setting Tabs

• Set tabs by left-clicking the ruler at the
  desired spot. A shape will appear at
• the spot to mark the tab. Select the type
  of tab by clicking the tool at the inter-
• section of the rulers. Tabs may be left,
  right, center, or decimal.
• Remove tab stops by clicking and holding the
  left mouse button and dragging them
• off the ruler.

Tab Type Tool
Tab Stop
Tab Indicator
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Advanced Word Lesson 1
Setting Tabs, Continued

• Tabs may also be set by Selecting Format, then
  choosing Tabs.
• The Tabs dialog allows the user to select both
  position and type of tab
• and to clear one or all tabs.

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Advanced Word Lesson 1
Inserting Clip Art

• Word provides the capability to insert pictures
  as well as words.
• Clip art is a royalty-free set of simple
  pictures that can be
• used to enhance your presentation.
• Choose Insert, then select Picture. In the
  sub-menu, pick Clip Art.
• The clip art gallery dialog box appears

Clip Art Gallery
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Advanced Word Lesson 1
Inserting Clip Art

• Select a category of clip art and click on it
  to open
• Pick a clip and left-click on it
• On the popup menu, select Insert Clip icon

Insert Clip
Preview Clip
Add to Favorites
Find Similar
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Advanced Word Lesson 1
Numbered Lists

• Word can automatically create numbered lists
• Word keeps track of the numbers inserted items
  are renumbered
• Automatic lists resist reformatting!
• Click the Numbered List Tool and begin typing
  the list

Numbered List Tool
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Advanced Word Lesson 1
Formatting and Finishing Numbered Lists

• Choose Format, then select Bullets and
  Numbering
• Select the desired style from the Numbered
  tab
• To finish the list, press the Enter key and
  unclick the Numbered
• List Tool or reenter the Format menu and
  select None

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Advanced Word Lesson 1
Stopping and Restarting Numbered Lists

• Insert text into the list without adding
  numbers by clicking off the
• numbered list tool
• Add the text in between the numbers
• To continue the list, choose Format, then
  select Bullets and Numbering,
• then click Continue previous list and
  select OK

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Advanced Word Lesson 1
Outlines

• Choose Format, then select Bullets and
  Numbering
• Select the desired style from the Outline
  Numbered tab
• Promote and demote outline levels by using the
  Increase Indent
• and Decrease Indent Tools

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Advanced Word Lesson 1
Bulleted Lists

• Choose Format, then select Bullets and Numbering
• Select the desired style from the Bulleted tab

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Advanced Word Lesson 1
Headers and Footers

• Headers and footers give you the ability to
  automatically repeat
• information on the top and/or bottom of
  each page
• Choose View, then select Header and Footer
• Default view is the header section

Formatting Toolbar Changes to Header
Header Footer Toolbar
Header Area Displayed
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Advanced Word Lesson 1
Header and Footer Toolbar
Show/Hide Document Text
Format Page Number
Show Previous
Insert Page Number
Insert Time
Same as Previous
AutoText
Insert Date
Switch Between Header Footer
Close Toolbar
Insert Number of Pages
Page Setup
Show Next
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Advanced Word Lesson 1
Headers and Footers, Continued

• Click on the Switch Between Header and Footer
  Tool
• The footer appears insert text as before

Switch Tool
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Advanced Word Lesson 1
Columns

• Choose Format, then select Columns (or use the
  Column Tool)
• Select number of columns and set width and
  spacing

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Advanced Word Lesson 1
Columns, Continued

• For a mix of plain text and columns, insert a
  Section Break
• Choose Insert, then select Break. Pick
  Continuous
• Click in the section to be formatted as
  columns.
• Choose Format, then select Columns (or use the
  Column Tool)

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Advanced Word Lesson 1
Footnotes

• Choose Insert, then select Footnote
• Select Footnote and pick a numbering style
  click OK
• Type the footnote in the Footnote window

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Advanced Word Lesson 1
REVIEW

• Toolbars
• Select Browse Object Tool
• Fonts and Font Sizes
• Indentation
• Setting Tabs
• Clip Art
• Automatic Lists
• Headers and Footers
• Columns
• Footnotes

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