MICROSOFT WORD

1
MICROSOFT WORD
2
INTRO to BASICS

• This Microsoft Word tutorial will help you have a
  better hands on knowledge on
• Opening a Word Window
• Using the Insertion Point
• How to Backspace/Delete/Undo/Redo
• How to Cut/Paste/Copy
• How to Save and Save As
• How to Print and Print Preview

3
OPENING WORD WINDOW

• Word Window opens as a new Document in a print
  layout view.
• A word window contains
• Title Bar
• Menu Bar
• Standard Toolbar
• Formatting Toolbar
• Ruler
• Insertion Point
• End-of-Document Marker
• Scroll Bars
• Status Bar
• Office Assistant

4
OPENING WORD WINDOW

• There are three ways to create a new document
• Automatically a new document opens when you
  launch Word
• Go to File and look for New (CtrlN)
• In the Standard Toolbar there is a small Blank
  Document Paper (far left to the top corner)
• There are also three ways to open a previously
  saved file
• Go to File and look for Open
• There is an Open tool in the standard toolbar
  that is a small yellow folder
• In the File menu, all the way down, you can see
  your 4 previously saved files

5
OPENING WORD WINDOW

• Word has four ways to view a Document
• Normal- used for typing, editing, formatting
• Web Layout- shows how your text is in a web page
  form
• Print Layout- shows how your file will be printed
• Outline- to create and edit outlines
• Changing your Views
• Go to View Menu and select your view
• The four views are also located at the left
  corner bottom of your Word Window

6
INSERTION POINT

• Another name for insertion point is cursor.
• Its physical appearance looks like a blinking
  line.
• Its role in the Word Window is to indicate where
  you are typing
• The I-Beam shows where your mouse pointer is
• In your word Document your cursor can change from
  an arrow into an I-beam
• Moving the Insertion point
• Mouse
• Arrow Keys
• Ctrl Key
• Page Down

7
BACKSPACE/DELETE/UNDO/REDO

• To erase something in your Word document you use
  Backspace and Delete keys
• Backspace keys erases to the left Delete key
  erases to right
• Undo button lets you erase the last thing in your
  document
• Undo button is used when making mistakes or
  changing something
• Undo button learns by its computer heart 300
  actions
• Two ways to undo
• Go to edit Menu and look for undo on the very
  top (ctrlz)
• The undo button is also located in the Standard
  toolbar and its physical appearance is a blue
  arrow pointing to the left
• Redo Button lets you reverse the undo action
• Redo button is found in the Edit Menu (ctrly)
  and Standard Toolbar just like the undo Button

8
CUT/COPY/PASTE

• The Cut/Copy/Paste buttons are found in the
  Standard Toolbar.
• Cut button lets you delete the item or thing and
  saves it in the clipboard.
• Clipboard is a place to store you cut/paste/copy
  items.
• Paste button lets you get text from clipboard and
  paste in another location in document or a
  different document.
• Copy button lets you copy selected text or
  something and it is saved in the clipboard
• Copy CTRL C Paste CTRL V Cut
  CTRL X

9
SAVE/ SAVE AS

• To Save
• Go to File Menu and look for Save (ctrl S)
• You can also find the Save Button in the Standard
  Toolbar
• Its physical appearance looks like a floppy disk
• To Save As
• Go to File Menu and look for Save As
• To save it in a specific location open the Save
  In box, which opens automatically when you open
  Save as after the save in box opens, save it
  where you want to and press save
• To save File under a new name
• Go to File Menu look for Save As, the save box
  opens, Type the new name in the File Name, and
  Click Save

10
PRINT PRINT PREVIEW

• Instead of wasting paper because you did not like
  the way your document looks when it was printed,
  you should most definitely check how it looks
  like with Print Preview
• To Print Preview go to File Menu and look for
  Print Preview
• Another way to use The print Preview button is in
  the Standard toolbar
• Its physical appearance is the a blank word
  document with a magnifying glass
• The Print preview button lets you zoom, view
  ruler, see multiple pages, and shrink to fit
• To print you go to File menu and look for print
  (ctrl p) and or the print button is also found
  in the standard toolbar
• The print Dialogue box contains Print selection,
  Page Range Selection, Copies Selection, Printing
  Selection, and Print Section.

11
BASIC FORMATTING INTRO

• Microsoft Word Formatting lets your word Document
  be creative and unique. It lets you design it the
  way you want it to be. Using these Basic
  formatting features
• Align Buttons
• Using the Paragraph Dialogue Box
• Using Tabs/ Rulers/Page Set up Dialogue Box
• Bold/Italics/Underline/Format Painter
• Font Size

12
Align Buttons

• Align Buttons lets you align text. There are two
  ways to format your text
• Manually- Allows creativity and control
• Style Template- Gives your document a
  sophisticated look
• The Align Buttons are Align left, Align Right,
  Justify, and Center
• Left Align- Anything you selected in your word
  document is aligned to the left
• Right Align- Anything you selected in your word
  document is aligned to the right
• Center- Anything you selected in your document is
  aligned to the center
• Justify- Anything you selected in your document
  is aligned straight in the edge margins on both
  the right and left sides

13
Paragraph Dialogue Box

• Paragraph Dialogue box helps customize the
  paragraphs by
• Line spacing
• Indents
• Line Spacing helps you read and focus better on
  the document.
• Line Spacing is measured by points and or lines
• There are ways of line spacing Single, Double,
  and or One and a half
• To line space Go to Format Menu look for
  Paragraph and select the Indents and Spacing tab
• Paragraph Spacing is used before, after, and or
  before and after a paragraph

14
Using Tabs/Rulers/ Page Set up

• Tabs are used two ways To create several
  columns and or indent a single line of text
• Left Tabs stop at .5 inches by default, insertion
  point moves
• To Change Tabs Go to Format Menu, look for Tabs,
  you can change the alignment and leader
• With the ruler you can adjust the width of
  margins and tabs . It also helps you with
  creating several columns, show column placement,
  and or the distance between columns.
• The ruler has 5 set of tabs Left tab, Right tab,
  Center Tab, Bar tab and Decimal Tab.
• The page setup is in the File Menu you can
  change the size of the margins, paper size, and
  layout.
• Portrait is the default page orientation

15
Bold/Italics/Underline/Format Painter

• There are 4 type of style text
• Bold
• Italics
• Underline
• Color
• Fonts
• Serif- has curves and edges extending from each
  line
• Sans Serif- its a plain font
• Script- its similar to handwriting font

16
Bold/Italics/Underline/Format Painter

• These buttons are found in the Formatting Toolbar
• Bold looks like this Bold (ctrl B)
• Italics Looks like this Italics (ctrl I)
• Underline Looks like this Underline (ctrl U)
• To change the Color of Text Use the Color
  Palette
• To Use format Painter Its in the Standard
  Toolbar
• Its physical appearance is a yellow painting brush

17
Bold/Italics/Underline/Format Painter

• To adjust the font GO to the format Menu and
  look for font and do the changes you need to do
  
• 
  Font box lets you edit your font the way
  you want it
• 
  Font size is expressed in points.
• 
  Font List Makes these kinds of Changes
• Font Styles
• Font Sizes
• Font Lists
• Font Preview
  

18
MS Word Advanced Formatting Intro

• The Advance Formatting lets you edit your new
  Document with more creativity and with advance
  tools to make your document artistic.
• These Advance tools are
• Show/ Hide Codes
• Text Boxes
• Tables
• Inserting Pictures

19
Show/Hide Codes

• The show/hide button lets you see the paragraph
  marks, tabs and spaces.
• The show/hide button is used for
• general editing
• Combining two paragraphs
• Deleting tabs

20
TEXT BOXES

• To insert a textbox you can go to the drawing
  toolbar and or the Insert Menu
• You can insert a text box anywhere in the
  document and format them the way you want them.
• To resize a Text Box Go to one of the borders of
  the box or corners and the cursor will turn to a
  diagonally arrow and then resize it the way you
  want it to be.
• To move a Text Box click on the one of the
  borders and the cursor will to turn to a
  crosshair with arrows. The crosshair with arrows
  means you can move it anywhere.
• To format you click on the text box border and
  Format Text box will appear and you can edit the
  Color and Lines, Size Layout and Textbox.

21
INSERTING PICTURES

• To insert a picture go to Insert Menu, Picture
  button, then you can either get a picture from a
  file or clip art.
• To adjust the setting of the picture just click
  on the picture and the picture toolbar will
  appear.
• Two Types of Graphics Drawing Objects And
  Pictures
• To insert a Scanned image Go to Insert Menu,
  then Pictures, Then from Scanner or camera, then
  choose web quality or Print quality
• To advance edit your text box right click the
  borders to let appear the Format text box

22
TABLES

• The Word table lets you format, edit, delete, and
  move text without changing your document
• To insert a table Go to Insert Menu then table.
  After, you choose the number of columns and rows.
• To create a table using Drawing table buttons
• Go to Tables and borders Toolbar then on Draw
  Tables Button
• Then you draw a table with the Pencil Button

23
TABLES

• A table contains
• A Cell
• A row
• Multiple rows
• A Column
• Multiple columns
• Entire table
• To move a table Use Tab key to move to right,
  Use Shift and Tab to move to left, and Up and
  Down arrows to move insertion point
• To write on the cell just click in the inside and
  start typing

24
MLA CITED WORK

• Marshall, James. "Text Boxes In Microsoft Word".
  The New York Times Company. 08/12/08
  lthttp//wordprocessing.about.com/od/formattingdocu
  ment1/ss/textboxes_6.htmgt.
• "Word 2000". GCFLearnFree.org. 08/12/08
  lthttp//www.gcflearnfree.org/computer/lesson.aspx?
  id24p4gt.
• "Word 2003 Tables". TRutgers University Writing
  Program. 08/12/08 lthttp//getit.rutgers.edu/tutori
  als/word_tables/index.htmlgt.
• Insert and Edit Pictures in Word". The New York
  Times Company. 08/12/08 lthttp//video.about.com/wo
  rdprocessing/Edit-Pictures-in-Word.htmgt.
• "Basic Formatting". Microsoft Corporation.
  08/12/08 lthttp//www.addbalance.com/usersguide/bas
  ic_formatting.htmgt.