Educational Institution Facility & Student Records Management

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Educational Institution Facility and Students
Records ManagementBy Kevin DArcyVice
President of Sales Marketing
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Student Records Management

• Document management companies implement
  departmental and campus wide educational facility
  and student records management solutions for
  colleges and universities as well as K-12
  institutions.
• These document management solutions allow
  educational institutions of all sizes to increase
  employee productivity, eliminate manual paper
  processes and reduce waste.
• If your educational institution is in need of a
  secure online records management solutions to
  store and protect your educational institutions
  health and immunization records, registration
  data, disciplinary documents, grades, attendance
  reports and other institutional documents, look
  no further than your local document management
  company.

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Student Records Management

• A high quality document management companys
  records management solutions provide numerous
  benefits including
• Elimination of the need to maintain old
  microfilm equipment and microfilm rolls
• Better use of employee time with the
  elimination of the need to search and load
  microfilm rolls into microfilm readers
• Online record repository that allows record
  managers from various educational institutions
  to access records without having to travel to a
  district or county file room
• Vastly improved audit preparation due to the
  fact that all records are available at the click
  of a mouse

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Student Records Management

• Educational institutions face a number of key
  challenges in regards to student records
  management including the fact that too often
  documents are being doubled and triple keyed.
  Additionally, records managers spend too much
  time dealing with dated technology as opposed to
  focusing on their core business tasks.
• Student records management solutions can address
  these key challenges by automating the collection
  of information from students and parents and
  addressing the long-term retention requirements
  of these documents.
• Additionally, these document management
  solutions provide remote access for record
  managers from different schools, which improves
  collaboration while still maintaining document
  security through a centralized information
  management structure.

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Facility Records Management

• Educational institutions also face a number of
  key challenges in regards to facility services
  document management.
• Similar to student records, facility services
  documents are not commonly stored in a central
  repository, which makes collaboration, disaster
  recovery and remote access more difficult if not
  impossible.
• Additionally, these institutions lack the
  ability to manage internally and externally
  created document and drawings in various formats
  and struggle greatly with retention control.

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Records Management Solutions

• High quality records management solutions allow
  these educational institutions to gain positive
  control and accountability over their facility
  records and allow these companies to access and
  update these documents electronically.
• Additionally, these solutions allow educational
  institutions to implement cost-effective archival
  processes and reduce the operating costs related
  to interaction with the records in their
  archives.
• If you are considering replacing, upgrading or
  adding to an existing record management system,
  consider your local document management company.
  

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Records Management Solutions

• A quality document management company will work
  with your institution to diagnosis, recommend and
  implement a records management solution that will
  address your needs.
• They will meet with you to discuss your
  business requirements in detail and recommend the
  document management solution that is best suited
  to your educational institution.
• Contact your local document management company
  today for more information about records
  management solutions and how these solutions can
  increase employee productivity, eliminate manual
  paper processes and reduce waste.

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About the Author

• Kevin D'Arcy is VP of Sales and Marketing for
  MES Hybrid Document Systems, Ontario's leading
  document scanning and document management
  supplier. For more information about our records
  management solutions, visit http//www.mesltd.ca/c
  ontact.html.