Diapositivo 1

1
COST Action IC0604 Euro-Telepath 5th Management
Committee and 6/7th Working Groups Meeting
Ecole Polytechnique Fédérale de Lausanne,
Switzerland Thursday 3/Dec/2009 and Friday
4/Dec/2009
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Agenda

• Thursday, 3 December 2009
• 0915-1010. Management Committee (MC) Meeting
  (Part 1)
• 1015-1050. Working Group 3 (6th WG3 meeting
  Images Analysis, Processing, Retrieval
  Management). M. Ansorge, J. Slodkowska
• 1050-1110       Coffee break
• 1110-1150. Working Group 1 (7th WG1 meeting
  Pathology Business Modeling). T. Schrader, L.
  Gonçalves
• 1150-1220. Working Group 2 (7th WG2 meeting
  Informatics Standards in Pathology). C. Daniel,
  B. Blobel
• 1220-1300. Working Group 4 (6th WG4 meeting -
  Technology Automation in Pathology) Update in
  Scanning technology. Proposal for European
  Research Project
• 1300-1415       Lunch
• 1430-1550. Management Committee (MC) Meeting
  (Part 2)
• 1550-1610       Coffee break
• 16h10-18h30 . Coordination with national,
  regional and international RD programs
• 19h30 / 20h00. Dinner LE CHALET SUISSE
• Friday, 4 December 2009
• 0900-1700. Prospection VIDA European project (4
  Sessions)

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Official status of the COST Action
IC0604Approval of the minutes of the 4th MC
meeting
March 2009, 12-13. Paris, France. 4th COST Action
IC0604 Management Committee and 4th Working
Groups Meeting. Centre de Recherche des
Cordeliers, Paris (France).
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MC meeting AgendaThursday, 3 December 2009

• MC meeting. PART 1
• Report from the COST Office. News from the COST
  Office New vademecum
• Status of Action, including participating
  countries
• Budget status, budget planning and allocation
  process
• WG meeting
• Progress report of working groups / WG meetings
• MC meeting. PART 2. Action planning
• COST ICT Annual Progress Conference (Talinn /
  Estonia, 28-29.06.2010)
• Action Budget Planning
• Action Planning (including meetings)
• Location and date of next meeting
• Long-term planning (including anticipated
  locations and dates of future meetings)
• STSM status, applications
• Publications, dissemination and outreach
  activities
• Request for new members
• Promotion of gender balance and of Early Stage
  Researchers (ESR)
• Non-COST country participations

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Report from COST OfficeNew vademecum (09/10/2009)

• COST Grant System meet the FP7 contractual
  obligations
• The Grant Holder is responsible for the execution
  of the financial and scientific administration
  and coordination of the Action. Three persons
• Legal Representative Blanca Parra, Director,
  FISCAM
• Finance Officer Maria Ruiz, FISCAM
• Scientific Representative Marcial García Rojo,
  SESCAM
• 4 eyes principle Grant Holder's Finance Officer,
  MC Financial Rapporteurs, COST Office, audits
  (ESF Finance Officer or external)
• On-line reporting e-COST (https//e-services.cost
  .esf.org/)
• 30 days rules lt 30 days after, send
  reimbursement claim ? lt 30 days receive payment

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Report from COST OfficeNew vademecum (09/10/2009)

• REPORTS
• On 15 January each year Intermediate Financial
  report (until Dec 31)
• 1 month after grant period Final financial
  report.
• 6 weeks before (May) the Annual Progress
  Conference (June)
• A detailed scientific report
• Dissemination of Results of COST Actions
• MEETINGS
• MC, WG meetings, Workshops/Conferences
• Core Group meetings (Chair, Vice-Chairs, and
  Working Group Leaders)
• ? Early Stage Researchers (less than PhD 10
  years)
• Meetings should be organised in any COST Country
  that has accepted the MoU of the Action.
  Exceptions ? prior approval from the COST Office.

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Report from COST OfficeNew vademecum (09/10/2009)

• MEETINGS DEADLINES
• Small meeting requests up to 5 delegates
• 3 weeks before the proposed meeting
• Larger meeting requests (such as MC, workshops
  etc.)
• 4 weeks before the proposed meeting
• Request for Local Organiser Support
• 2 months before the proposed meeting
• The Grant Holder endeavours to reply to a request
  presented through MC Chair in accordance with the
  set rules within 10 working days.
• The Chair has the final responsibility for
  approving the list of participants entitled to be
  reimbursed. The Chair can delegate this approval
  task to another MC member (MC Local Organiser or
  MC core group)
• Travel Please review 2.7. Eligible Costs -
  Reimbursement Rules (p. 17-22)

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Report from COST OfficeNew vademecum (09/10/2009)

• MEETINGS ORGANIZATIONAL SUPPORT
• COST support is normally only a contribution to
  the total budget
• from early 2010 Fixed grant up to EUR 30 per
  participant. If above, then full financial
  breakdown needed.
• One conference meal / day
• BEFORE MEETING
• Letter from Local Organiser to MC chair including
  draft budget for organisation costs showing also
  contributions from other sources (use template).
• MC chair informs Grant Holder ? e-COST
• Grant Holder ? Grant letter to Local Organiser ?
  countersigned and return to Grant Holder

9
Report from COST OfficeNew vademecum (09/10/2009)

• MEETINGS ORGANIZATIONAL SUPPORT. AFTER MEETING (lt
  4 weeks)
• Payment Request Form signed by Local Organiser
• Signed attendance list
• If gt 3000 euros 30/participant) ? invoices
• A scientific report (max 1 page) containing a
  summary of the event's scientific output
• Approval from the MC Chair
• STSM
• At least 4 STSMs per year. STSM between different
  Actions
• For ESR up to 3-6 months
• Up to EUR 2,500 (EUR 3,500 for ESR).
• TRAINING SCHOOLS Trainers and trainees will be
  requested to register on the e-COST application

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Official status of the COST Action
IC0604Participants
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Official status of the COST Action IC0604Non
COST Institutions
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Official status of the COST Action IC0604Grant
workplan 1 Jul 2009 30 Jun 2010

• Requested 12 month budget 89,000
• MC meetings
• Lausanne, Switzerland. 5th COST Action IC0604 MC
  and 6th WGs meeting. Ecole Polytechnique Federale
  de Lausanne. December 3rd-4th, 2009.Number of
  participants to be reimbursed 20. Travel costs
  12,000. Organizational support 3,000
• Vilnius, Lithuania. 6th COST Action IC0604 MC and
  8th WGs meeting. June 29th-30th, 2010. Number
  of participants to be reimbursed 20. Travel
  costs 13,000. Organizational support 3,000
• Working Group Meetings
• 5th WG3 and WG4 meetings. Workshop during the
  22nd International Congress of the European
  Federation for Medical Informatics (MIE 2009).
  Sarajevo, Bosnia Herzegovina. August 29 -
  September 2, 2009Number of participants to be
  reimbursed 7. Travel costs 4,000.
  Organizational support -
• 6th WG1 and 5/6 WG2 meetings. Workshop during the
  22nd European Congress of Pathology. Florence,
  Italy. September 4 6, 2009Number of
  participants to be reimbursed 7. Travel costs
  4,000. Organizational support 1,022
• COST IC0604 European Microscopy Scanner Contest.
  Brandenburg, Germany. March 2010 Number of
  participants to be reimbursed 4. Travel costs
  2,000 . Organizational support 1,000
• 8th WG1 meeting. 5th Workshop of OpEN.SC Berlin,
  Germany, 5-6 May 2010 Number of participants to
  be reimbursed 5. Travel costs 2,500 .
  Organizational support 1,000

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Review of WG recent tasks

• WG3 Images Analysis, Processing, Retrieval
  Management
• WG1 Pathology Business Modelling
• WG2 Informatics Standards in Pathology
• WG4 Technology Automation in Pathology

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Past meetings

• August 29 - September 2. Sarajevo, Bosnia
  Herzegovina. COST Action IC0604 5th WG3 and 5th
  WG4 meetings. In conjunction with 22nd
  International Congress of the European Federation
  for Medical Informatics (MIE 2009).
• September 4th 2009. Florence, Italy. 22nd
  European Congress of Pathology (Florence,
  September 4-9)COST-Action IC0604 Workshop
  Business Modeling Informatics Standards (5th
  WG2 meeting). During the Precongress meeting 1
  Business Modeling Informatics Standards),
  linked to the activities of the COST-Action
  IC0604.Other interesting activities (also on
  September 4th)- DICOM WG26 meeting
• ? Request to publish proceedings (Prof. Kayser)
  IT in Pathology pre-congress and symposium
  presentations in the open access journal
  Diagnostic Pathology (1,000 euros)

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Next MC meeting

• Vilnius, Lithuania. 6th COST Action IC0604 MC and
  8th WGs meeting.
• MC meeting June 30th, 2010. WGs meeting June
  29th-30th, 2010.
• Number of participants to be reimbursed 20.
  Travel costs 13,000.
• Organizational support 3,000

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Next Meetings(from July 2009 -)

• Title European Scanner Contest
• Location Berlin/Brandenburg, Germany
• Date June 2010
• Number of participants to be reimbursed 4
• Travel costs 2000
• Organisational support 1000

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Next Meetings

• 28-29 June, 2010. COST-ICT Annual Progress
  Conference (APC). Talinn, Estonia
• 23-25 Sept. 2010. 10th Symposium on Neural
  Network Applications in Electrical Engineering.
  Prof. Dr. Branimir Reljin The NEUREL 2010
  conference. MC and WGs meetings, probably on
  Sept. 22, 2010 (Wednesday), day before NEUREL -
  MC meeting, and Sept. 23 - WGs (in parallel with
  NEUREL). Also, at least one special session,
  devoted to activities of COST IC0604 is expected

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Next WG1 meeting in Brandenburg(Thomas Schrader)

• Title 5th Workshop of OpEN.SC
• Venue University of Applied Sciences, Department
  of
• Informatics Media. Brandenburg, Germany
• Date 5-6 May 2010
• Number of participants to be reimbursed 5
• Travel costs 2500
• Organisational support 1000

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Next WGs meeting before June

• End of January/ February?
• Ciudad Real (UCLM)
• WG2 Response to AIC (Jpeg) call
• WG3 Image analysis projects.
• WG4 proposal for Scanner contest
• Final VIDA proposal

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SHORT TERM SCIENTIFIC MISSIONS (STSMs)

• Number 8. Total costs 13,370 euros
• 1) Comparing different business modeling
  notations in pathology and Simulate business
  process in Pathology (S. Charite R. UCLM). 1500
  euros x 2
• 2) Interfacing whole slide imaging platform and
  image automatic analysis solutions (S IPAL R
  Tribvn). 1500 euros
• 3) Integration acquisition modality and order
  filler to evidence creator) and investigating
  postprocessing integration of radiology technical
  framework (DICOM). (S France (Univ. Paris7) R
  UCLM.). 3500 euros
• 4) SNOMED for Anatomic Pathology (terms of image
  analysis, specimen, tasks, activities, functions,
  processes,) value set for cancer checklists. S
  Charite, Paris. R NHS UK, Lithuania). 2500 euros
• 5) Cooperative Project on Development of Novel
  Technique for Quantitative Immunohistochemistry
  (S. IBBE Poland R. Tortosa, Spain). 1350 euros
  x 2
• 6) Cooperative Project on Development of Novel
  Technique for Quantitative IHC (S. Tortosa, Spain
  IBBE, Poland) 850 euros x 2

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Training Schools

• Training School on Open Source tools for Image
  Processing and Analysis in Pathology
• Image J Tutorial/workshop
• Organized by Mohammad Ilyas. University of
  Nottingham
• June 2010. Venue Lithuania. Close dates to 10
  European Congress on Telepathology
• Travel costs 6,000 euros.
• Organizational costs. 2,000 euros.

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Official status of the COST Action
IC0604WORKPLAN BUDGET
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Dissemination performed

• Chapter of books
• Sabah Mohammed and Jinan Fiaidhi (Department of
  Computer Science, Lakehead University, Ontario,
  Canada) Editors of the IGI Global Book
  Ubiquitous Health and Medical Informatics
  Advancements in Web 2.0, Health 2.0 and Medicine
  2.0
• Journals
• Standards to Support Information Systems
  Integration in Anatomic Pathology (C. Daniel,
  ARCHIVES of Pathology Laboratory Medicine)
• Revista Española de Patología (Spanish Journal of
  Pathology)
• Virtual Hispanoamerican Congress. SPAIN COST Info
  Day
• Web site of National/International Pathology
  Societies

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Dissemination performed
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Dissemination Proposals

• IT in Pathology proceedings (Florence) 1,000
  euros
• Adaptation of General Business Model with
  practical pathology. Compare theoretical models
  with the way hospitals are working. A framework
• Standard implementation of Business models in
  DICOM, HL7, IHE
• Datawarehouse for translational medicine.

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Links with EU Projects and other COST Actions

• Nanotechnology
• Quantum Dots for Molecular Pathology
• Their Time Has Arrived (2007)
• Lawrence D. True, M.D. and Xiaohu Gao, Ph.D.
• Assessing malignant tumors for expression of
  multiple biomarkers provides data that are
  critical for patient management. Quantum
  dot-conjugated probes to specific biomarkers are
  powerful tools that can be applied in a multiplex
  manner to single tissue sections of biopsies to
  measure expression levels of multiple biomarkers.
• J Mol Diagn. 2007 February 9(1) 711.

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Quantum dots .3680 (first in 1990)In pathology
144 (first in 2002)