Program / Construction Management Selection Process

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Program / Construction Management Selection
Process
Board of Trustees November 9, 2004
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Purpose

• Roles Responsibilities of Program Management
  (PM) and Construction Management (CM) firms.
• PM/CM Request For Qualification (RFQ) / Request
  For Proposal (RFP ) Selection Process
• Committee Composition
• Timeline

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Program Management (PM)

• Responsibilities
• Implements all Aspects of Measure C
• Overall Program-wide Scope of Work
• Overall Program-wide Construction Organization
• Overall Program-wide Communications
• Overall Program-wide Schedule
• Overall Program-wide Financial Management
• Overall Program-wide Quality Control
• Overall Program-wide Logistic Safety

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Program Management

• Produces Multi-year Capital Improvement Plan
• Scope
• Schedule
• Budgets
• Develops Program Management Plan
• Develops Document Fiscal Controls Procedures
• Establishes Manages Program-wide Design
  Building Standards

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Program Management

• Produces Multi-project/site CM Plans
• Recommends Project Delivery Method
• Multiple Prime
• Design / Bid / Build (Traditional)
• Design Build
• Recommends Procurement Strategies
• Prepares Monthly Project Status/Fiscal Reports
• Manages Construction Process of
  Multi-projects/sites
• Establishes Utilizes Effective Document and
  Fiscal Controls

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Construction Management (CM)

• Responsibilities
• Overall Campus Wide Construction Projects
• Coordination with District, PM and College Staff
• Conducts Design Code Reviews through CD/WDs
• Coordinates Activities of Contractor(s)
• Generates Detailed Project Schedule
• Manages Maintains Budget Fiscal Controls
• Manages Maintains Project Documents
• Manages Maintains Project Controls

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Construction Management

• Conducts Value Engineering Studies
• Produces and/or Evaluates Construction Estimates
• Implements Campus Construction Plan
• Manages Multiple Projects
• Ensures Quality Control
• Overall Campus Logistics Job Site Safety
• Overall Construction Inspections Testing
• Overall Project Budget
• Project Controls

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Construction Management

• Move Management (All Aspects)
• Design Code Constructability Reviews through
  CDs
• Coordinates Activities of Multiple Contractors
  Vendors
• Generate Detailed Project Schedules
• Manage Maintain Project Documents
• Produce Evaluate Construction Estimates at
  SD/DD/CDS
• Ensure Overall Campus Communications

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PM/CM Models

• Program Management Models
• PM 2 CMs
• PM/CM (Recommended)
• District Office Management 2 CMs

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PM/CM Selection Criteria

• Experience with DSA (Mandatory)
• Experience with State Chancellors Office
• Experience in higher education projects
  (Mandatory)
• Knowledge of K 14 construction in CA
• Experience in Design Build Contracts
• Experience Approach to Value Engineering
• Experience with complex Program-wide Budgeting,
  Cost, Quality Control Methods
• Approach to Program-wide Planning and Design

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PM/CM Selection Criteria (cont.)

• Experience Approach to Cost Estimating
• Experience Approach to Bidding
• Experience Approach to Managing Multiple
  Contracts
• Experience Approach to Construction
  Administration
• Experience Approach to Project Management
• Experience with Managing Multiple Disciplines
• Experience Approach to Design Management

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PM/CM Selection Criteria (cont.)

• Experience with Move Management
• Experience Approach to Communications
• Experience with Public Contract code
• Experience with Bond Oversight Committees
• Experience with Bond Financing
• Size Experience of the Firms that Respond
• Responsiveness to RFQ
• Business Practices

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Program/Construction Management RFQ/RFP The
Process

• Establish Selection Committee
• Publish Public Notice (10/28, 11/5/04)
• Mandatory Prebid Briefing (11/11/04)
• Issue RFQ (11/11/04)
• Screen Statements and Develop Short List
  (11/29-12/10/04)
• Issue Request For Proposal (RFP) (12/10/04)
• Selection Committee interviews Short-Listed Firms
  (1/24/05)
• BOT interviews Finalist Firms (2/8/05)
• Notify Selected Firm
• Negotiate contract
• Assign Tasks

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Selection Committee

• Dr. Frances White Superintendent/President
• Dr. Michael Beebe VP, Business Services
• Bob Thompson Director of MO
• Yulian Ligioso Director of Fiscal Services
• Ben Cayabyab Buyer, Fiscal Services
• José D. Nuñez Measure C Executive
• Two Board Members TBD

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Questions Answers

• Ben Cayabyab
• [phone] x8162
• ben.cayabyab_at_marin.cc.ca.us
• José D. Nuñez
• 650-574-6512
• nunezj_at_smccd.net

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Organization