Program / Construction Management Selection Process

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Program / Construction Management Selection
Process
Board of Trustees Update
February 8, 2005
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PM/CM Selection Process Agenda

• Selection Committee
• Roles Responsibilities of Program Management
  (PM) Construction Management (CM) firms
• PM/CM Selection Criteria
• PM/CM Request For Qualification (RFQ) / Request
  For Proposal (RFP ) Process
• BOT Interviews
• - 3DI
• - Swinerton
• PM/CM Selection Committee Review
• Next Steps

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Selection Committee

• Dr. Frances White - Superintendent/President
• Wanden Treanor - Trustee
• Harry Moore - Trustee
• Al Harrison - Interim VP, Business Services
• Bob Thompson - Director of MO
• Yulian Ligioso - Director of Fiscal Services
• Ben Cayabyab - Buyer, Fiscal Services
• José D. Nuñez - Measure C Consultant
• Don Flowers - Classified Staff
• Gene Clements - Faculty
• Carolyn Sanders - Administrative Support

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Program Management (PM)

• Responsibilities
• Implements all Aspects of Measure C
• Overall Program-wide Scope of Work
• Overall Program-wide Construction Organization
• Overall Program-wide Communications
• Overall Program-wide Schedule
• Overall Program-wide Financial Management
• Overall Program-wide Quality Control
• Overall Program-wide Logistic Safety

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Construction Management (CM)

• Responsibilities
• Overall Campus Wide Construction Projects
• Coordination with District, PM and College Staff
• Conducts Project Design Code Reviews through
  CD/WDs
• Coordinates Activities of Contractor(s)
• Generates Detailed Project Schedule
• Manages Maintains Project Budget Fiscal
  Controls
• Manages Maintains Project Documents
• Manages Maintains Project Controls

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Construction Management (CM)

• Responsibilities
• Move Management (All Aspects)
• Design Code Constructability Reviews through
  CDs
• Coordinates Activities of Multiple Contractors
  Vendors
• Generate Detailed Project Schedules
• Manage Maintain Project Documents
• Produce Evaluate Construction Estimates at
  SD/DD/CDS
• Ensure Overall Campus Communications

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PM/CM Selection Criteria

• Experience with DSA (Mandatory)
• Experience with CCC Chancellors Office (State)
• Experience in Higher Education Projects
  (Mandatory)
• Knowledge of K 14 Construction in CA
• Experience in Design Build Contracts
• Experience Approach to Value Engineering
• Experience with Complex Financial Management
• Experience with Program Controls
• Approach to Program Planning and Design

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PM/CM Selection Criteria (cont.)

• Experience Approach to Cost Estimating
• Experience Approach to Bidding
• Experience Approach to Multiple Contract
  management
• Experience Approach to Construction
  Administration
• Experience Approach to Project Management
• Experience with Managing Multiple Disciplines
• Experience Approach to Design Management

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PM/CM Selection Criteria (cont.)

• Experience with Move Management
• Experience Approach to Communications
• Experience with Public Contract code
• Experience with Bond Programs Financing
• Experience with Shared Governance
• Size, Experience, Composition Firms
• Responsiveness to RFQ
• Business Practices

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Program/Construction Management RFQ/RFP The
Process

• Selection Committee - Established 10/8/04
• Public Notices Published - 10/28, 11/5/04
• Mandatory Prebid Briefing Conducted (30 Firms) -
  11/11/04
• RFQ Issued (9 Firms Responded) - 11/11/04
• RFQs Screened, Long List Established (4 Firms) -
  12/17/04
• Request For Proposal Issued (RFP) - 12/17/04
• Long-Listed Firms Interviewed - 1/27/05
• BOT Interviews Finalist Firms (2 Firms) 2/8/05
• Notify Selected Firm / Authorized Staff to
  Negotiate Contract - TBD
• Negotiate contract (March / April BOT)
• Assign Tasks

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PM/CM Interview Procedures

• Interview
• Firm Presentation 25 Minutes
• Board Question Answer 15 Minutes
• Break Setup 10 Minutes
• Specific Reponses to Specific Questions
• Shared Governance
• Financial Management
• Scheduling
• Program Controls Reporting
• Communications

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Interviews

• 3D/International
• Swinerton Management Consulting

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PM/CM Committee Evaluations

• Statement of Qualifications Technical Content
• Financial Strength
• Request for Proposal Technical Content
• Reference Checks
• Elimination Interviews 4 Firms
• - Presentation (Format / Interaction)
• - Reponses to Committee Questions
• Recommendation 2 Firms

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Questions Answers

• Carolyn Sanders
• 415-485-9343
• Carolyn.Sanders_at_marin.cc.ca.us
• José D. Nuñez
• 650-574-6512
• nunezj_at_smccd.net