Project Management

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Project Management

• Module 2 Rules, Regulations and Resources

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The View From NGB/A7O

• MILCON Program
• 10 U.S.C. Section 2853 Changes
• Closeout MILCON, BRAC, ARRA
• Design - Whats Hot
• SRM Program
• FY10 SRM Challenges
• New ANGETLs
• PDS Web is Coming

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MILCON Funding
Historical Average
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MILCON Performance Goals

• FY00 (FY10)
• Prior FYs Award by 31 Mar FY00 (2/11 awarded)
• PB Award by 31 Mar FY00 (6/11 on track)
• ECIP Award NLT 30 Jun FY00 (OSD GOAL)
• Adds Award by 1 Sep FY00 (34 projects)
• FY01 (FY11)
• PB Design complete by Sep FY00
• Adds 35 design by Mar FY00
• FY02 (FY12)
• PB 35 design by Mar FY00

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2853 Congressional NotificationCost

• Defined under Title 10 USC Sec. 2853
• Required when projects cost () changes
• Increases greater than 25 or 2M over PA
• Decreases greater than 25 or 4M, whichever is
  less
• Coordination through NGB/A7/FM/LL and
  SAF/GCN/LLP/FML then signature by SAF/FMA/IEI
• Notification is taking 20 40 days

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2853 Congressional NotificationScope

• Required when projects scope changes
• Decreases greater than 25
• Requires a 21-day wait period after Notification
  is delivered to Congress. 14-days if sent
  electronically
• NO SCOPE INCREASES ARE ALLOWED
• 2010 NDAA changed Law

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MILCON Project Close-Out Feb 2010
Expired Funds Current Funds
Includes 321, 341, ECIP, BRAC ARRA Projects
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Whats Hot

• ANG first USGBC LEED Silver building (4 Feb 10)

94 MILCON PROJECTS are registered with the USGBC
45 PROJECTS Design or Bid Process
48 PROJECTS Construction Process
1 PROJECT Certified LEED Silver
4 SRM PROJECTS are registered with the USGBC
4 PROJECTS Design or Bid Process
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Whats Hot

• Energy Policy Act of 2005 (EPAct 05)
• Annually report compliance of each project
• Will have to report actual energy consumption
  reduction achieved based on building operation
• FY09 submission included 91 projects
• 40 compliant based on submitted A-E design data
• Average is 41 reduction over ASHRAE baseline
• 51 expected to meet the goal No data submitted
• 0 complete and able to verify consumption
  reduction

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Whats Hot

• Energy Independence Security Act (EISA 07)
• 30 (minimum) domestic hot water generated by
  solar technologies when Life Cycle Cost
  effective

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Whats Hot

• All Projects must provide flexible and open floor
  plans

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Traditional DesignOffices on Exterior Walls
Offices on Exterior Walls
Open space in center of Building
Hard wall offices on exterior walls
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Alternative Open Floor Plan
Open space at perimeter of building
Hard wall offices at core of building
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Whats Hot

• Base Bid for all Facility projects must
  incorporate features that will support the
  addition of roof mounted PV systems
• Addition of PV may be as part of base bid
  sustainable design strategy
• Addition of PV may be as
• project bid option(s)
• Addition of PV may be a
• future ANG Energy project

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Whats Hot

• Base bid features shall include
• Facility orientation and roofing design to
  maximize potential for PV systems
• Roofing structural system designed for PV loads
• Electrical Rooms sized for PV systems and
  equipment
• Raceway provided for PV electrical runs

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Whats Hot

• Ground Source Heat Pump (GSHP)
• Must evaluate for all MILCON and Major SRM
  vertical construction
• Should evaluate on all SRM HVAC projects
• Use closed loop system
• Must comply with local/state EPA or Authority
  Having Jurisdiction

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SRM ProgramSustainment, Restoration
Modernization
FIM (Restoration and Modernization above green
line) FSM (Sustainment below green line)
CSAF AFSO21 Energy Focused s and Demolition s
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FY09 SRM Program Execution
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FY09 SRM Program Execution
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SRM

• NGB Approval Authority Required
• Minor Construction gt 100K
• Repair Maintenance gt 300K
• Modifications gt 10K
• Authority required whether or not you have funds
• Design Instruction and Authority-to-Bid

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SRM Performance Goals

• 3-Year Program
• FY-00 (FY10) Issue Construction
• FY01 (FY11) Issue Type A B
• FY02 (FY12) Issue Type A B
• Program Goals
• Go broke by 31 Mar
• Return no funds to FM
• Committed but unobligated are targets of
  opportunity

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SRM

• Advance Authorization (Straddle)
• Obligation in the current or next FY
• Issued on selected 100 designed projects
• PMs, BCEs, KOs validate CWEs in Jun Jul to
  prevent bid busts
• Advance authority issued by mid-Aug
• Advance Authorization Goals
• Take advantage of current year fallout
• Heavy first quarter obligations

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FY10 SRM Challenges

• Continuing Resolution
• Delayed Dispersement of Funds to Early February
• 51M Budget Cut
• Imposed to pay for AF Corporate Bills
• Impact on SRM Execution Strategy
• Projects Funded on First Ready/First Funded Basis
• Projects not Funded will roll to another FY
  and/or become potential Advance Cert. Candidates

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SRM Helpful Hints

• Communicate early and often with PMs
• Submit construction status reports even if
  theres only a slight change in progress
• Dont ask for reprogramming until your PM has a
  chance to work with you
• Feel free to call Steve Freese, your SRM Program
  Manager, DSN 278-8091
• Remember our goal is to keep facility dollars at
  the base

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New ANGETLs

• ANGETL 09-11/CPL 09-02, Project Closeout Process
• Issued November 09
• ANGETL 10-XX , Military Construction Cooperative
  Agreements (MCCA)
• Developed in Coordination with NGB-PARC-A and
  ANG/A7A.
• Required when using a State Agency to provide
  Design or Construction Services for the ANG on
  Land Not Owned or Leased by the ANG

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Project Data System
Coming Soon!

• Current System
• The Project Data System (PDS) tracks progress and
  financial information on Military Construction
  Projects and Sustainment, Restoration and
  Modernization Projects for the National Guard
  Bureau.
• PDS in Microsoft Access since 1996
• In 1999, back end database changed to SQL Server
  to accommodate growing data
• Must have access to ANGRC network and logged in
  to see the data

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Project Data System

• PDS on the Web
• Real-time data
• Web based access from any computer with a CAC
  reader using Internet Explorer
• Data filtered so users can only see information
  for their base
• Provides the ability for users to address
  disconnects with programmers and project managers

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Project Data System

• PDS on the Web (continued)
• Phase I (To be Deployed Summer 2010)
• Read only access except for Monthly Construction
  Status Reports (CSR)
• System will prompt submission of monthly CSRs and
  facilitate report generation
• Phase II (To be Deployed Summer 2011)
• Planned Functionality to Include
• More data access screens
• Management of project information by base users
• Comprehensive Reporting

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Project Data System

• Development Delay Factors
• Transition of PDS Developers from A7 to A6
• Certification and Accreditation Requirements
• Future AF System in Development
• NexGen IT
• Replacement of ACES PM
• Envisioned to provide One Standardized System to
  Replace All AF Component Systems to Include Base
  Level Project Management
• Earliest Deployment Summer 2012

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SRM Project ExecutionUnique Features and
Procedural Differences

• One Year Money
• 2-Year Execution Cycle
• Numerous Project Types
• Design Presentations
• Approach to Sustainable Design
• ABIs/Bid Options
• Contingency Funding
• OARS

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SRM Project ExecutionOne Year Money

• Funds issued in First Quarter Pending Continuing
  Resolution.
• Funds Expire 30 September
• NGB/FM Expects Execution of Funding in First 3
  Qtrs.
• Uncommitted Funds after 31 March could be
  withdrawn and redirected to other corporate
  bills.
• Checkbook Closes Mid-August
• Flexibility to Redirect Excess Funds and Fund
  Shortages is Diminished after this Point
• Advanced Contracting Candidates Identified in 4th
  Qtr for Fallout Funding or Early Funding in Next
  FY.

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SRM Project Execution2-Year Execution Cycle

• FY0 Projects Should Be Designed and Ready to
  Advertise at the Beginning of the First Quarter
• Acquisition Plans In Place in First Quarter
• FY0 Funds Become Available
• Goal/Metric Bids Opened by 31 March
• Firm Pricing on all projects NLT 30 June
• Design Instructions for FY1 Projects Should be
  issued Within the First Quarter

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SRM Project ExecutionNumerous Project Types with
Differing Procedures

• NGB Approval Level Construction
• Local Approval Level Construction
• Energy Audits (Minot Manages)
• Smart Meters
• Other Energy Projects
• Master Plans/Studies
• Demolition
• DESC

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SRM Project ExecutionDesign Presentations

• As Determined Appropriate With Your PM
• Large Scale and Complex Projects May Require Same
  Level of Reviews and Presentations as MCP
  Projects
• Should be Determined When Design Instruction is
  Issued
• Typically Includes
• Type A Concept Submission and Presentation (If
  Deemed Appropriate by PM)
• Type B Prefinal Submission and Presentation (If
  Deemed Appropriate by PM)

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SRM Project ExecutionApproach to Sustainable
Design

• Executive Order 13423
• 15 of Existing Building Inventory Shall
  Incorporate Sustainable Principles for Existing
  Buildings by 2015
• Employ Sustainable Principles in SRM Project
  Designs
• Optimize Energy Performance
• Address in Maintenance and Operation Practices
• Each DD Form 1391 Should Be Reviewed to Determine
  Appropriate Incorporation of Sustainable Design
  Principles and LEED Certification Goal

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SRM Project ExecutionABIs/Bid Options

• Not Normally Used for SRM Projects
• Design What is Needed, No More, No Less
• SRM Projects Are Not Line Item Appropriations as
  for MCP Projects
• We have the flexibility of reprogramming, if
  necessary, and getting what was originally
  intended by the project without going back to
  Congress for approval

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SRM Project ExecutionContingency Funding

• Not Provided at Bid Opening
• Puts Funds at Risk to Expire at End of Fiscal
  Year
• Request via Construction Status Report
• Changes for Contracts Funded in Prior Fiscal
  Years Must be Supported with Prior Year Funds

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SRM Project ExecutionOARS

• Obligation Adjustment Reporting System
• Cant Use Current Year Funds for Changes on Prior
  Year Funded Contracts
• Cant Split Funding for Design Changes Either
• Must Use Prior Year Funds Obtained via OARS
  Process Requested Through Local FM
• Changes Above 100K Require SAF/FMBMM Approval

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SRM Project Showstoppers

• Before projects will be authorized to bid
• DD Forms 1391 Must be up to date and signed at
  required authority level
• Designs must be up to date
• Current with design criteria
• Cost Estimates
• MCCAs Must be fully executed
• Current MC (529) costs under statutory limit
• All Required NEPA Actions must be complete
• Any other Project Prerequisites must be cleared

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QUESTIONS?