MCB Camp Lejeune

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Environmental Management Systems (EMS) Awareness
Training

• MCB Camp Lejeune

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After this training, you should...

• Understand the basics of the EMS
• Understand how significant impacts are used to
  set objectives and targets
• Understand how plan of actions and milestones
  (POAMs) help manage impacts to the environment
• Understand what your role is in POAMs and
  achieving targets
• Understand the path going forward and how your
  actions support the mission

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Overview

• Understanding EMS
• What is an EMS?
• Benefits with EMS
• Drivers
• Sustaining the Mission
• EMS Components and Requirements
• Policy
• Planning
• Implementation and Operation
• Checking and Corrective Action
• Management Review
• HQMC EMS Implementation Metrics

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What is an EMS? ISO 14001

• An EMS is a system that
• Incorporates people, procedures, and work
  practices in a formal structure to ensure that
  the important environmental impacts of the
  organization are identified and addressed,
• Promotes continual improvement by periodically
  evaluating environmental performance,
• Involves all members of the organization as
  appropriate, and
• Actively involves Senior Management in support of
  the environmental management program.

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What is an EMS? HQMC
Environmental Policy
A framework of five interrelated components
that emphasize continual improvement through
effective policy, planning, implementation,
checking and preventative and corrective action,
and management review. USMC EMS Policy Letter

• Planning
• Practices, Aspects, Impacts
• Risk Prioritization
• Requirements Tracking
• Objectives Targets
• Actions to Improve Performance

Management Review (Act)

• Checking Corrective Action (Check)
• Monitoring Measurement
• Problem Solving
• EMS Review

• Implementation
• Operation (Do)
• Structure, Responsibilities, and Programs
• Funding and Manpower
• Training
• Internal External Communication
• Emergency Preparedness Response
• Document and Record Control
• EMPs and SOPs
• EMS Document

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Why are we doing this?EMS Regulatory Drivers

• Executive Order 13148
• By 31 December 2005 DoD facilities must implement
  an Environmental Management System (EMS)
• DoD EMS Policy
• DoD Components shall adopt an EMS and work to
  integrate it in all core business areasat a
  minimum, DoD Components shall implement a
  documented EMS meeting the requirements of EO
  13148

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Why are we doing this?EMS Regulatory Drivers

• US Marine Corp Policy Letter, 03 Mar 2004
• The Marine Corps is enhancing and formalizing its
  EMS
• Marine Corps EMS provides a systematic approach
  to integrating environmental considerations into
  mission decisions and operations, while
  continuing to improve upon our environmental
  compliance posture
• This will allow us to sustain and ultimately
  enhance mission readiness and access to training
  areas

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Benefits With EMS

• Control impacts to mission
• Improved environmental performance
• Reduced costs
• Improved compliance
• Improved process efficiency
• Fewer overlaps and gaps between programs
• Maximize use of existing capabilities
• Proactive vs reactive

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Policy Statement
Environmental Policy

• Planning
• Practices, Aspects, Impacts
• Risk Prioritization
• Requirements Tracking
• Objectives Targets
• Actions to Improve Performance

Management Review (Act)

• Checking Corrective Action (Check)
• Monitoring Measurement
• Problem Solving
• EMS Review

• Implementation
• Operation (Do)
• Structure, Responsibilities, and Programs
• Funding and Manpower
• Training
• Internal External Communication
• Emergency Preparedness Response
• Document and Record Control
• EMPs and SOPs
• EMS Document

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Policy Requirements

• Installations required to develop an
  environmental policy
• Includes a commitment
• To continual improvement
• To pollution prevention
• To comply with all laws relevant and regulations
• Conservation of natural and cultural resources
• Clean-up of contaminated sites
• Minimization of risks to mission
• Sustain and enhance mission readiness and access
  to training environments through effective and
  efficient environmental management
• Signed by CO

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Camp Lejeunes Environmental Policy
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Planning Requirements
Environmental Policy

• Planning
• Practices, Aspects, Impacts
• Risk Prioritization
• Requirements Tracking
• Objectives Targets
• Actions to Improve Performance

Management Review (Act)

• Checking Corrective Action (Check)
• Monitoring Measurement
• Problem Solving
• EMS Review

• Implementation
• Operation (Do)
• Structure, Responsibilities, and Programs
• Funding and Manpower
• Training
• Internal External Communication
• Emergency Preparedness Response
• Document and Record Control
• EMPs and SOPs
• EMS Document

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Planning Requirements

• Inventory of practices and aspects prioritized
  based on risk to mission
• Practices are identified
• Regulated environmental aspects are identified
• Practice Commands and Owners are identified
• Prioritize practices based on risk to mission

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Activities, Practices, Aspects Impacts

• Activity A broad operational area with several
  practices.
• Example Vehicle Maintenance
• Practice Activities that have the potential to
  directly impact environmental resources.
• Example Degreasing parts with solvent

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Activities, Practices, Aspects Impacts

• Aspect A quality or outcome of a practice that
  has the potential to affect the environment if
  not controlled.
• Example Evaporation of solvents (air emissions)
• Impact Effects that aspects have upon
  resources.
• Example Degradation of air quality

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Activities, Practices, Aspects Impacts
Activity Vehicle Maintenance
Impacts
Practice
Aspects
Painting

• Hazardous Waste
• Waste paint solvents

Paint, Solvent
Degradation of groundwater

• Air emissions
• VOCs

Paper, Tape
Degradation of air quality

• Solid Waste (non-haz)
• Masking paper, tape, mixing supplies

Degradation of land / resources (filling landfill)
Energy
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Objectives, Targets, and Plans

• Establish objectives and targets to reduce the
  impacts of individual practices
• Objective Reduce air emissions
• Target Reduce air emissions 10 by 2005
• Identify legal and other requirements
• CFRs, MCOs, permits, plans, reporting

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Objectives, Targets, Plans

• Develop programs to meet objectives
• HQMC Plan of Action Milestones (POAMs)
• Replace solvent parts washers with aqueous parts
  washers
• Who is responsible, what steps will be taken,
  timeline for each step, data to be collected
• Keep in mind with targets POAMs
• Study
• Improve
• Maintain

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How does it all fit together?

• Example Surface Water Impacts
• Practice Tactical Vehicle Operations
• Aspect Stormwater discharge
• Objective Control surface water impacts from
  run-off in training areas
• Target Reduce restrictions on training areas
• POAMs
• Eliminate run-off via engineering reinforcements
• Action Responsible Due Date Data
• Survey areas CE Engineer 1 Jan 2005 Field
  report
• Draft engineering solution CE Engineer 2 Mar
  2005 Draft designs
• Review solutions CE Manager May 2005 Comments
• Final engineering solution CE Engineer 1 Jun
  2005 Final designs

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Implementation and Operation Requirements
Environmental Policy

• Planning
• Practices, Aspects, Impacts
• Risk Prioritization
• Requirements Tracking
• Objectives Targets
• Actions to Improve Performance

Management Review (Act)

• Checking Corrective Action (Check)
• Monitoring Measurement
• Problem Solving
• EMS Review

• Implementation
• Operation (Do)
• Structure, Responsibilities, and Programs
• Funding and Manpower
• Training
• Internal External Communication
• Emergency Preparedness Response
• Document and Record Control
• EMPs and SOPs
• EMS Document

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Structure and Responsibility

• Define, document, and communicate structure,
  roles, and responsibilities for
• The EMS Team
• Environmental Program Managers Staff
• Practice Owners including Tenants and On-Site
  Contractors

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Training, Awareness and Competence

• HQMC EMS team must receive training and
  instruction to implement EMS other
  appropriate personnel
• Training and instruction needed to
• comply with regulations
• ensure the appropriate personnel understand their
  responsibilities for implementing the EMS
• ensure practice owners understand procedures for
  controlling their practices

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Communication

• Establish procedures for communications
• Internal
• active military, reserves, civilian personnel,
  tenants
• External
• regulatory agencies, the public and others
  interested in installation environmental affairs

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Document and Record Control

• Establish procedures to control documents
• Locate documents
• Revise, review and approve as necessary
• Current versions are controlled obsolete
  versions are removed
• Legible, dated, revision dates, readily
  identifiable
• Maintained in an orderly manner
• Retained for a specific period

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EMS Document

• EMS Manual with
• Inventory of practices and aspects prioritized
  based on risk to mission
• Objectives targets
• Management review procedures
• Policy statement
• Procedures for each element
• The EMS Manual is a part of the Environmental
  Compliance Protection Standard Operation
  Procedures (ECPSOP) located at
  http//facilities.lejeune.usmc.mil/EMD/EMDHome.htm

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Operational Control

• Identify operational controls
• Standard operating procedures (SOPs)
• Work instructions
• Contracting procurement policies

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Emergency Preparedness and Response

• Maintain and test emergency preparedness and
  response procedures
• How to respond to accidents and emergency
  situations
• Review revise procedures after an occurrence
• Periodically test procedures
• Document test outcomes and initiate corrective
  actions

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Checking and Corrective Action
Environmental Policy

• Planning
• Practices, Aspects, Impacts
• Risk Prioritization
• Requirements Tracking
• Objectives Targets
• Actions to Improve Performance

Management Review (Act)

• Checking Corrective Action (Check)
• Monitoring Measurement
• Problem Solving
• EMS Review

• Implementation
• Operation (Do)
• Structure, Responsibilities, and Programs
• Funding and Manpower
• Training
• Internal External Communication
• Emergency Preparedness Response
• Document and Record Control
• EMPs and SOPs
• EMS Document

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Checking and Corrective Action Requirements

• Establish procedures to monitor and measure
• Develop and implement a compliance self audit
  plan
• Implement methods for tracking progress toward
  meeting objectives and targets
• Monitors practices that may have a significant
  impact on the environment, and where appropriate,
  monitors the resources that may be impacted

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Checking and Corrective Action Requirements

• Establish system to handle (HQMC Problem
  Solving)
• Non-conformance
• Corrective action
• Preventative action

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Checking and Corrective Action Requirements

• Conduct audit of EMS (HQMC EMS Review)
• Follow written procedure
• Is the system working as we said it would?
• Determine extent to which EMS requirements are
  fulfilled
• Audit findings used to assess effectiveness of
  EMS
• Audit findings are used to identify opportunities
  for improvement

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Management Review
Environmental Policy

• Planning
• Practices, Aspects, Impacts
• Risk Prioritization
• Requirements Tracking
• Objectives Targets
• Actions to Improve Performance

Management Review (Act)

• Checking Corrective Action (Check)
• Monitoring Measurement
• Problem Solving
• EMS Review

• Implementation
• Operation (Do)
• Structure, Responsibilities, and Programs
• Funding and Manpower
• Training
• Internal External Communication
• Emergency Preparedness Response
• Document and Record Control
• EMPs and SOPs
• EMS Document

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Management Review Requirements

• Briefing with senior management to address the
  suitability of the EMS
• Evaluate system for adequacy and effectiveness
• Each element should be reviewed at least annually
  for appropriateness
• Adjust and continually improve

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Management Review Requirements

• Topics for Management Review
• Review results of audit
• Status and priority of corrective and preventive
  actions in response to the audit
• Identification of additional resources and
  training needs
• Make adjustments
• Possible changes to policy? Objectives?
• Did circumstances change?
• Did we meet our targets?
• Do we have any NOVs?

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Camp LejeuneProgress ToDate
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Ranking Aspects and Impacts

• Practices, aspects and impacts have been
  identified for the activities at Camp Lejeune and
  New River
• Risk parameters were considered in ranking the
  aspects and impacts
• Environmental Risk
• Compliance Risk
• Public Perception Risk
• Health and Safety Risk
• Risk to Mission
• Frequency

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• The EMS Team manages the Practice, Aspect
  Impact inventory and sets objectives targets
  through various Working Groups
• Air
• Water
• Solid Waste
• Hazardous Waste/Hazardous Materials
• Natural Resources
• Building Systems Energy
• Your ECC is a member of most of these Working
  Groups

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Ranking Results

• Aspects are ranked as
• Very High
• High
• Medium
• Low
• Very Low
• Numerical scores are also calculated, based on
  the algorithm, from 10.0 0.0
• Based on the Risk Ranking, objectives, targets
  and a POAM was established for the highest
  ranking aspects

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Real World Examples

• MAINTAIN
• Objective Maintain stormwater quality
• Target Zero discharges that exceed NPDES permit
• POAM Data collection, build metric, measure and
  monitor

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Real World Examples

• IMPROVE
• Objective Reduce energy consumption
• Target Reduce energy consumption in
  administrative areas by 25 by 2010
• POAM Referencing existing program.
  Installation already has an energy retrofit and
  other initiatives underway EMS documents these
  initiatives.

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Example POAM for MOMMission Activity
Utilities, All Practice All Base personnel

• Aspect Water consumption
• Impact Dewatering of aquifer

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Taking it to the next level

• Once POAMs are in place for objectives and
  targets...
• EMS Team meets on regular basis
• POAM groups report on progress as specified in
  plan
• Meet each month, each quarter
• Track progress on each step
• Correct as needed
• Continually improve

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STAY TUNED! More Information will be Coming
Out on how YOU can play a part In EMS!